Carnegie Involvement Association Budget

FY2014 (July 1, 2013 - June 30, 2014)

CIA was founded in 1970 as a social organization focusing primarily on Buggy, and in 1981 was the first independent (non-Greek) organization to win Sweepstakes. Open to all members of the student body, CIA's objective is to strike the right balance between performing well and enjoying buggy.

JFC Rep: Bat Man (pmasters)

Summary

Requested
Expenditures $8,079.50
Capital $1,274.00
Revenue ($4,100.00)
Final $3,979.50
Recommended
Expenditures $6,282.00
Capital $529.00
Revenue ($2,100.00)
Final $4,182.00
Final
Expenditures $6,282.00
Capital $529.00
Revenue ($2,100.00)
Debt ($0.00)
Rollover ($567.52)
Total Subsidy $4,182.00
FY14 Starting Balance $4,749.52

Debt/Rollover Explanation:

Remaining revenue (revenue expectations were exceeded).

Income and Revenue

Object Code Requested Recommended Final Description
Revenue-Rental and Sales Income (-) $600.00 $600.00 $600.00

T-shirts and other apparel sales, mostly to alums on raceday

Revenue-Fundraising Income (-) $2,000.00 $0.00 $0.00

Alumni donations

This goes into your gift account

Revenue-Membership Dues (-) $1,500.00 $1,500.00 $1,500.00

Dues $30/each from 50 members

Towards buggy expenses

Sub-Total -$4,100.00 -$2,100.00 -$2,100.00

Buggy Build

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $1,434.00 $0.00 $0.00

Materials for external composite shell: carbon fiber (14 yards @ $45/yard), Nomex (1 sheet @ $200/sheet), Lexan (1 sheet @ $110/sheet), epoxy (2 gallons @ $99/gallon), epoxy hardener (2 cans @ $76/can) foam (4 sheets @ $36/sheet)

Equip-Non-Capital Equipment (+) $210.00 $0.00 $0.00

Steering system: metal for wheel mounts, axles (~$175), hardware (~$20), steering handle (1 bar @ $15/bar)

Equip-Non-Capital Equipment (+) $139.00 $0.00 $0.00

Braking system: caliper brakes ($95), brake cable (3.5m @ $10/3.5m), brake cable housing (10ft @ $15/10ft), brake handle (1 handle @ @16), brake pads (1 pair @ $8/pair), brake hardware (~$10)

Equip-Non-Capital Equipment (+) $183.50 $0.00 $0.00

Driver retention system: cleats (2 cleats @ $60/cleat), webbing (5ft @ $1/ft), clips (2 carabiners @ $8/each, D-rings (5 d-rings @ $.50/each), retention hardware (~$10)

Equip-Non-Capital Equipment (+) $93.00 $0.00 $0.00

Finishing supplies: paint (6 cans @ $7/can), clear coat (3 cans @ $7/can), sanding materials (1 pack of orbital sanding pads @ $19/pack) car wax (1 tub @ $11/tub)

Ops-Professional Services and Performers (+) $30.00 $0.00 $0.00

Professional stitching for buggy harness, as required by Sweepstakes bylaws

Equip-Non-Capital Equipment (+) $194.00 $0.00 $0.00

Vacuum Bagging Equipment: vacuum bagging film (1 pack of twenty yards @ $38/pack) sealant tape (3 rolls @ $16/roll) breather blanket (30 yards @ $36/10 yards)

Equip-Non-Capital Equipment (+) $46.00 $0.00 $0.00

Pushbar supplies: Pushbar handle (1 tube @ $25/tube), Airfoil foam (1 core @ $21/core)

Equip-Non-Capital Equipment (+) $0.00 $4,500.00 $4,500.00

JFC Addition

“JFC has changed its buggy metric to a flat fee, set by the JFC at the start of the JFC Budget Review Process. This year, we will be funding student government recognized organizations $1,000 if they participate in Buggy, and $500 for each team that races, capped at four teams, or $3000.” Includes revenue from membership dues

Sub-Total $2,329.50 $4,500.00 $4,500.00

Raceday

Object Code Requested Recommended Final Description
Ops-Registration and Tournaments (+) $261.00 $0.00 $0.00

Sweepstakes Raceday entry fees for 4 men's teams and 4 women's teams

Equip-Clothing (+) $700.00 $0.00 $0.00

Raceday T-shirts (Covered by revenue)

Ops-Rental Equipment (+) $210.00 $0.00 $0.00

Truck rental for Truck Weekend and Raceday. (Two instances at $40/truck rental + $56 for insurance + (10 miles * $0.79/mile))

Sub-Total $1,171.00 $0.00 $0.00

Driver Safety

Object Code Requested Recommended Final Description
Equip-Non-Capital Equipment (+) $200.00 $0.00 $0.00

Harness for new buggy restraint system: (1 harness @ $200/harness)

Equip-Non-Capital Equipment (+) $150.00 $0.00 $0.00

DOT approved helmet to replace our oldest helmet: (1 helmet @ $150/helmet)

Equip-Non-Capital Equipment (+) $225.00 $0.00 $0.00

Misc. Driver Safety: Gloves (2 pairs @ $25/pair), Mouth guards (2 mouthguards @ $12/mouthguard), Chinpads (7 chinpads @ $10/chinpad), foam padding (~$20), Goggles (3 pairs @ $20/pair) etc.

Equip-Non-Capital Equipment (+) $120.00 $0.00 $0.00

Defogging solutions (0.5 bottle/weekend of practice * 30 practices @ $8/bottle)

Sub-Total $695.00 $0.00 $0.00

Recruitment

Object Code Requested Recommended Final Description
Food-Refreshments for Events (+) $198.00 $198.00 $198.00

Pancake recruitment events (6 bags of mix @ $16/bag of mix + 6 bags of chocolate chips $17/bag chocolate chips)

“The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals.”

Food-Refreshments for General Body Meetings (+) $120.00 $120.00 $120.00

Food for Fall General Body Meeting (10 pizzas for 40 people @ $12/pizza).

Food-Refreshments for General Body Meetings (+) $120.00 $120.00 $120.00

Food for Spring General Body Meeting (10 pizzas for 40 people @ $12/pizza).

Food-Refreshments for Events (+) $90.00 $90.00 $90.00

Pre-Raceday Team rules meeting (2 trays of Culinart catering @ $45/tray)

Equip-Non-Capital Equipment (+) $30.00 $30.00 $30.00

Sign for table to advertise "Free Chocolate Chip Pancakes" every Friday (1 sign @ $30/sign)

Food Recruitment (+) $150.00 $100.00 $100.00

Fall recruitment BBQ: (hotdogs, hamburgers, buns, and drinks for 50 people)

Capped at $100

Ops-Advertising and Publicity (+) $195.00 $100.00 $100.00

Promotional notepads for recruitment: (500 notepads @ $0.39/notepad)

Capped at $100

Sub-Total $903.00 $758.00 $758.00

Garage Supplies

Object Code Requested Recommended Final Description
Ops-Telecommunications (+) $192.00 $0.00 $0.00

Work space Telephone (no external calling): Needed to let members into work space as cellular phones do not work in the basement of Stever (Monthly Cost of phone 17$/month)

All your members should have key cards to the space. There should be no need for this telephone. If we are wrong, please appeal; appeal not granted

Equip-Non-Capital Equipment (+) $465.00 $465.00 $465.00

Protective Equipment for mechanics: safety goggles (6 pairs @ $10/pair), gloves(3 boxes (1 small, 1 medium, 1 large) @ $17/box), respirators (2 respirators @ $40/respirator, replacement respirator cartridges for existing respirators (1 pack of six replacement respirator cartridges @ $40/pack), heat resistant work gloves (6 pairs @ $39/pair)

Ops-General Supplies (+) $211.00 $211.00 $211.00

Consumable Supplies: Duct tape (15 rolls @ $8/roll), batteries for stopwatches (4 #2032 batteries @ $4/battery), batteries for flashlights (1 pack of twenty AA batteries @ 18/pack), Batteries for walkie talkies (1 pack pack of twenty AAA batteries @ $15/pack), paint markers (1 pack of five markers @ $21/pack), electrical tape (1 roll @ $8/roll), painter's tape (2 rolls @ $6/roll), zip ties (1 assorted pack @ $22/pack)

Capital Expense Fund (+) $100.00 $0.00 $0.00

Concrete floor sealant for garage floor (1 kit @ $100/kit)

Put in a work order to FMS to have this done. Talk to Kaycee Palko in student activities if you have questions

Ops-Equipment Repair (+) $150.00 $150.00 $150.00

Drill press repair

Equip-Non-Capital Equipment (+) $126.00 $126.00 $126.00

Tool repair: hack saw blades (1 pack of ten blades @ $23/pack), drill bits (1 pack of numbered bits 1-60 @ $45/pack), sand paper (5 packs wet/dry sand paper, (1 coarse, 1 medium, 1 fine, 1 extra fine, 1 ultra fine) @ $6/pack), Dremel attachments and wheels (1 sanding/grinding kit @ 14/kit), taps (5 taps (one of each 8-32, 10-32, 10-24, 12-24, 1/4"-20) @ $7/tap), Belt sander belts (5 belts (1 coarse, 1 medium, 1 fine, 1 extra fine, 1 ultra fine) @ $4/belt) Shop vac filter (2 packs of three bags @ $7/pack) Belt sander band (1 band @ $45/blade)

Equip-Non-Capital Equipment (+) $1,200.00 $0.00 $0.00

Wheel maintenance (casting, tooling, machining)

Equip-Non-Capital Equipment (+) $205.00 $0.00 $0.00

Miscellaneous buggy supplies: Hardware (screws, nuts, bolts, washers @~$70), Tap Magic cutting fluid (2 bottles (1 for aluminum, 1 multipurpose), @ $13/bottle) Loctite (2 bottles (1 low strength, 1 high strength) @ $8/bottle), white lithium grease (1 tube @ $7/tube), 5 minute epoxy (6 tubes @ $21/tube), Kevlar fabric (1 yard @ $44/yard), Fiberglass (3 yards/ @ $7/yard)

Ops-General Supplies (+) $72.00 $72.00 $72.00

General Supplies: Trash bags (1 box of 45 bags @ $11/box), paper towels (1 pack of 15 rolls @ $22/pack), tissues (1 pack of 6 boxes @ $18/pack), hand soap (1 refills @ $9/bottle), dish soap (1 bottle @ $6/bottle), pumice soap (1 bottle @ $6/bottle)

Equip-Non-Capital Equipment (+) $360.00 $0.00 $0.00

Bearings for wheels (12 bearings @ $30/bearing)

Capital Expense Fund (+) $95.00 $0.00 $0.00

ABC fire extinguisher to comply fire safety regulations: (1 extinguisher @ $95/extinguisher)

Talk to EHS. They will get you one.

Capital Expense Fund (+) $23.00 $23.00 $23.00

Countersink to countersink holes and make screws flush: (1 bit (1/2" three flutes) @ $23/bit)

Capital Expense Fund (+) $550.00 $0.00 $0.00

Precision mini lathe for latheing axle stubs, and other round parts: (1 lathe @ $550/lathe) (Were using Robo Club, but can't anymore)

Not identified as highest priority. Already receiving several other capital items.

Capital Expense Fund (+) $75.00 $75.00 $75.00

Jig saw for precision sawing: (1 saw @ $75/saw)

Capital Expense Fund (+) $322.00 $322.00 $322.00

Bearing press to press fit bearings into wheels: (1 press @ $322/press)

Capital Expense Fund (+) $109.00 $109.00 $109.00

Bearing puller to pull bearings from wheels: (1 puller @ $109/puller)

Sub-Total $2,981.00 $1,024.00 $1,024.00

By Object Code

Object Code Requested Recommended Final Description
Capital Expense Fund (+) $100.00 $0.00 $0.00 Concrete floor sealant for garage floor (1 kit @ $100/kit)
Capital Expense Fund (+) $95.00 $0.00 $0.00 ABC fire extinguisher to comply fire safety regulations: (1 extinguisher @ $95/extinguisher)
Capital Expense Fund (+) $23.00 $23.00 $23.00 Countersink to countersink holes and make screws flush: (1 bit (1/2" three flutes) @ $23/bit)
Capital Expense Fund (+) $550.00 $0.00 $0.00 Precision mini lathe for latheing axle stubs, and other round parts: (1 lathe @ $550/lathe) (Were using Robo Club, but can't anymore)
Capital Expense Fund (+) $75.00 $75.00 $75.00 Jig saw for precision sawing: (1 saw @ $75/saw)
Capital Expense Fund (+) $322.00 $322.00 $322.00 Bearing press to press fit bearings into wheels: (1 press @ $322/press)
Capital Expense Fund (+) $109.00 $109.00 $109.00 Bearing puller to pull bearings from wheels: (1 puller @ $109/puller)
Equip-Clothing (+) $700.00 $0.00 $0.00 Raceday T-shirts (Covered by revenue)
Equip-Non-Capital Equipment (+) $1,434.00 $0.00 $0.00 Materials for external composite shell: carbon fiber (14 yards @ $45/yard), Nomex (1 sheet @ $200/sheet), Lexan (1 sheet @ $110/sheet), epoxy (2 gallons @ $99/gallon), epoxy hardener (2 cans @ $76/can) foam (4 sheets @ $36/sheet)
Equip-Non-Capital Equipment (+) $210.00 $0.00 $0.00 Steering system: metal for wheel mounts, axles (~$175), hardware (~$20), steering handle (1 bar @ $15/bar)
Equip-Non-Capital Equipment (+) $139.00 $0.00 $0.00 Braking system: caliper brakes ($95), brake cable (3.5m @ $10/3.5m), brake cable housing (10ft @ $15/10ft), brake handle (1 handle @ @16), brake pads (1 pair @ $8/pair), brake hardware (~$10)
Equip-Non-Capital Equipment (+) $183.50 $0.00 $0.00 Driver retention system: cleats (2 cleats @ $60/cleat), webbing (5ft @ $1/ft), clips (2 carabiners @ $8/each, D-rings (5 d-rings @ $.50/each), retention hardware (~$10)
Equip-Non-Capital Equipment (+) $93.00 $0.00 $0.00 Finishing supplies: paint (6 cans @ $7/can), clear coat (3 cans @ $7/can), sanding materials (1 pack of orbital sanding pads @ $19/pack) car wax (1 tub @ $11/tub)
Equip-Non-Capital Equipment (+) $200.00 $0.00 $0.00 Harness for new buggy restraint system: (1 harness @ $200/harness)
Equip-Non-Capital Equipment (+) $150.00 $0.00 $0.00 DOT approved helmet to replace our oldest helmet: (1 helmet @ $150/helmet)
Equip-Non-Capital Equipment (+) $225.00 $0.00 $0.00 Misc. Driver Safety: Gloves (2 pairs @ $25/pair), Mouth guards (2 mouthguards @ $12/mouthguard), Chinpads (7 chinpads @ $10/chinpad), foam padding (~$20), Goggles (3 pairs @ $20/pair) etc.
Equip-Non-Capital Equipment (+) $120.00 $0.00 $0.00 Defogging solutions (0.5 bottle/weekend of practice * 30 practices @ $8/bottle)
Equip-Non-Capital Equipment (+) $465.00 $465.00 $465.00 Protective Equipment for mechanics: safety goggles (6 pairs @ $10/pair), gloves(3 boxes (1 small, 1 medium, 1 large) @ $17/box), respirators (2 respirators @ $40/respirator, replacement respirator cartridges for existing respirators (1 pack of six replacement respirator cartridges @ $40/pack), heat resistant work gloves (6 pairs @ $39/pair)
Equip-Non-Capital Equipment (+) $126.00 $126.00 $126.00 Tool repair: hack saw blades (1 pack of ten blades @ $23/pack), drill bits (1 pack of numbered bits 1-60 @ $45/pack), sand paper (5 packs wet/dry sand paper, (1 coarse, 1 medium, 1 fine, 1 extra fine, 1 ultra fine) @ $6/pack), Dremel attachments and wheels (1 sanding/grinding kit @ 14/kit), taps (5 taps (one of each 8-32, 10-32, 10-24, 12-24, 1/4"-20) @ $7/tap), Belt sander belts (5 belts (1 coarse, 1 medium, 1 fine, 1 extra fine, 1 ultra fine) @ $4/belt) Shop vac filter (2 packs of three bags @ $7/pack) Belt sander band (1 band @ $45/blade)
Equip-Non-Capital Equipment (+) $1,200.00 $0.00 $0.00 Wheel maintenance (casting, tooling, machining)
Equip-Non-Capital Equipment (+) $205.00 $0.00 $0.00 Miscellaneous buggy supplies: Hardware (screws, nuts, bolts, washers @~$70), Tap Magic cutting fluid (2 bottles (1 for aluminum, 1 multipurpose), @ $13/bottle) Loctite (2 bottles (1 low strength, 1 high strength) @ $8/bottle), white lithium grease (1 tube @ $7/tube), 5 minute epoxy (6 tubes @ $21/tube), Kevlar fabric (1 yard @ $44/yard), Fiberglass (3 yards/ @ $7/yard)
Equip-Non-Capital Equipment (+) $360.00 $0.00 $0.00 Bearings for wheels (12 bearings @ $30/bearing)
Equip-Non-Capital Equipment (+) $30.00 $30.00 $30.00 Sign for table to advertise "Free Chocolate Chip Pancakes" every Friday (1 sign @ $30/sign)
Equip-Non-Capital Equipment (+) $194.00 $0.00 $0.00 Vacuum Bagging Equipment: vacuum bagging film (1 pack of twenty yards @ $38/pack) sealant tape (3 rolls @ $16/roll) breather blanket (30 yards @ $36/10 yards)
Equip-Non-Capital Equipment (+) $46.00 $0.00 $0.00 Pushbar supplies: Pushbar handle (1 tube @ $25/tube), Airfoil foam (1 core @ $21/core)
Equip-Non-Capital Equipment (+) $0.00 $4,500.00 $4,500.00 JFC Addition
Food Recruitment (+) $150.00 $100.00 $100.00 Fall recruitment BBQ: (hotdogs, hamburgers, buns, and drinks for 50 people)
Food-Refreshments for Events (+) $198.00 $198.00 $198.00 Pancake recruitment events (6 bags of mix @ $16/bag of mix + 6 bags of chocolate chips $17/bag chocolate chips)
Food-Refreshments for Events (+) $90.00 $90.00 $90.00 Pre-Raceday Team rules meeting (2 trays of Culinart catering @ $45/tray)
Food-Refreshments for General Body Meetings (+) $120.00 $120.00 $120.00 Food for Fall General Body Meeting (10 pizzas for 40 people @ $12/pizza).
Food-Refreshments for General Body Meetings (+) $120.00 $120.00 $120.00 Food for Spring General Body Meeting (10 pizzas for 40 people @ $12/pizza).
Ops-Advertising and Publicity (+) $195.00 $100.00 $100.00 Promotional notepads for recruitment: (500 notepads @ $0.39/notepad)
Ops-Equipment Repair (+) $150.00 $150.00 $150.00 Drill press repair
Ops-General Supplies (+) $211.00 $211.00 $211.00 Consumable Supplies: Duct tape (15 rolls @ $8/roll), batteries for stopwatches (4 #2032 batteries @ $4/battery), batteries for flashlights (1 pack of twenty AA batteries @ 18/pack), Batteries for walkie talkies (1 pack pack of twenty AAA batteries @ $15/pack), paint markers (1 pack of five markers @ $21/pack), electrical tape (1 roll @ $8/roll), painter's tape (2 rolls @ $6/roll), zip ties (1 assorted pack @ $22/pack)
Ops-General Supplies (+) $72.00 $72.00 $72.00 General Supplies: Trash bags (1 box of 45 bags @ $11/box), paper towels (1 pack of 15 rolls @ $22/pack), tissues (1 pack of 6 boxes @ $18/pack), hand soap (1 refills @ $9/bottle), dish soap (1 bottle @ $6/bottle), pumice soap (1 bottle @ $6/bottle)
Ops-Professional Services and Performers (+) $30.00 $0.00 $0.00 Professional stitching for buggy harness, as required by Sweepstakes bylaws
Ops-Registration and Tournaments (+) $261.00 $0.00 $0.00 Sweepstakes Raceday entry fees for 4 men's teams and 4 women's teams
Ops-Rental Equipment (+) $210.00 $0.00 $0.00 Truck rental for Truck Weekend and Raceday. (Two instances at $40/truck rental + $56 for insurance + (10 miles * $0.79/mile))
Ops-Telecommunications (+) $192.00 $0.00 $0.00 Work space Telephone (no external calling): Needed to let members into work space as cellular phones do not work in the basement of Stever (Monthly Cost of phone 17$/month)
Revenue-Fundraising Income (-) $2,000.00 $0.00 $0.00 Alumni donations
Revenue-Membership Dues (-) $1,500.00 $1,500.00 $1,500.00 Dues $30/each from 50 members
Revenue-Rental and Sales Income (-) $600.00 $600.00 $600.00 T-shirts and other apparel sales, mostly to alums on raceday

By Ocode

Requested
Capital Expense Fund $1,274.00
Equip-Clothing $700.00
Equip-Non-Capital Equipment $5,380.50
Food Recruitment $150.00
Food-Refreshments for Events $288.00
Food-Refreshments for General Body Meetings $240.00
Ops-Advertising and Publicity $195.00
Ops-Equipment Repair $150.00
Ops-General Supplies $283.00
Ops-Professional Services and Performers $30.00
Ops-Registration and Tournaments $261.00
Ops-Rental Equipment $210.00
Ops-Telecommunications $192.00
Revenue-Fundraising Income $2,000.00
Revenue-Membership Dues $1,500.00
Revenue-Rental and Sales Income $600.00
Recommended
Capital Expense Fund $529.00
Equip-Clothing $0.00
Equip-Non-Capital Equipment $5,121.00
Food Recruitment $100.00
Food-Refreshments for Events $288.00
Food-Refreshments for General Body Meetings $240.00
Ops-Advertising and Publicity $100.00
Ops-Equipment Repair $150.00
Ops-General Supplies $283.00
Ops-Professional Services and Performers $0.00
Ops-Registration and Tournaments $0.00
Ops-Rental Equipment $0.00
Ops-Telecommunications $0.00
Revenue-Fundraising Income $0.00
Revenue-Membership Dues $1,500.00
Revenue-Rental and Sales Income $600.00
Final
Capital Expense Fund $529.00
Equip-Clothing $0.00
Equip-Non-Capital Equipment $5,121.00
Food Recruitment $100.00
Food-Refreshments for Events $288.00
Food-Refreshments for General Body Meetings $240.00
Ops-Advertising and Publicity $100.00
Ops-Equipment Repair $150.00
Ops-General Supplies $283.00
Ops-Professional Services and Performers $0.00
Ops-Registration and Tournaments $0.00
Ops-Rental Equipment $0.00
Ops-Telecommunications $0.00
Revenue-Fundraising Income $0.00
Revenue-Membership Dues $1,500.00
Revenue-Rental and Sales Income $600.00

Summary

Requested
Expenditures $8,079.50
Capital $1,274.00
Revenue ($4,100.00)
Final $3,979.50
Recommended
Expenditures $6,282.00
Capital $529.00
Revenue ($2,100.00)
Final $4,182.00
Final
Expenditures $6,282.00
Capital $529.00
Revenue ($2,100.00)
Debt ($0.00)
Rollover ($567.52)
Total Subsidy $4,182.00
FY14 Starting Balance $4,749.52

Debt/Rollover Explanation:

Remaining revenue (revenue expectations were exceeded).