Black Graduate Students Organization Budget

FY2013 (July 1 2012 - June 30, 2013)

Though members represent various ethnic backgrounds and many academic disciplines, we share a common mission to: 1. Nurture graduate students of color at Carnegie Mellon academically, professionally, and culturally. 2. Build relationships between graduate students, Carnegie Mellon undergraduates, alumni, and the greater Pittsburgh community. 3. Enable graduate students to enrich the broader community through service opportunities.

JFC Rep: Jonathan Mark (jemark)

Summary

Requested
Expenditures $6,350.00
Capital $0.00
Revenue ($2,200.00)
Final $4,150.00
Recommended
Expenditures $5,850.00
Capital $0.00
Revenue ($3,100.00)
Final $2,750.00
Final
Expenditures $5,850.00
Capital $0.00
Revenue ($2,925.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $2,925.00
FY13 Starting Balance $2,925.00

General Body Meetings

Object Code Requested Recommended Final Description
Meals Domestic (+) $600.00 $150.00 $150.00

Four general body meetings each with a budget of $150 for food and drink at each meeting. Meetings attract 20+ members.

fund 2 GBMs, $75/each

Membership and Dues (-) $700.00 $700.00 $700.00

Membership dues are $20 for the year per member.

Gifts Unallowable (+) $50.00 $0.00 $0.00

One gift per speaker for the year; each gift will be < $20.

We don't fund gifts for non-students

Uniforms (+) $250.00 $250.00 $250.00

BGSO t-shirts for paid members.

Sub-Total $200.00 -$300.00 -$300.00

Cultural Events - Open Mic Nite

Object Code Requested Recommended Final Description
Rental-Facilities (+) $500.00 $500.00 $500.00

Venue rental for the open mic nite event.

Events and Activities (-) $300.00 $300.00 $300.00

Ticket sales for the open mic nite event.

Sub-Total $200.00 $200.00 $200.00

Cultural Events - Night at the Theatre

Object Code Requested Recommended Final Description
Student Programs-Other Expense (+) $350.00 $350.00 $350.00

Tickets to a play or art exhibit that relates to Black History Month. Subsidized for members.

Sub-Total $350.00 $350.00 $350.00

Cultural Events - Tour of Black Pittsburgh

Object Code Requested Recommended Final Description
Other Travel Domestic (+) $300.00 $300.00 $300.00

2 hour bus rental; Molly's Trolleys has been used in the past. This is an event for Black History Month that may well be expanded next school year.

Sub-Total $300.00 $300.00 $300.00

Cultural Events - Faculty and Student Reception

Object Code Requested Recommended Final Description
Refreshments (+) $500.00 $500.00 $500.00

This faculty and student reception will take place during Black History Month. The event will serve the purpose of networking and discussing various topics and ideas for publication in the state of the CMU Black Student annual report.

Rental-Facilities (+) $200.00 $200.00 $200.00

Venue rental for the Black History Month Faculty - Student reception.

Other Sales (-) $0.00 $700.00 $525.00

cover the cost of this reception; we can't subsidize events for faculty, but we'll subsidize for students (0.75*700)

Sub-Total $700.00 $0.00 $175.00

Social Events - Welcome Back Party

Object Code Requested Recommended Final Description
Events and Activities (-) $600.00 $700.00 $700.00

Ticket sales for the welcome back party; traditionally held at Ava Lounge but the location will move next year.

break even, in line with other orgs

Rental-Facilities (+) $400.00 $400.00 $400.00

Increased amount of facility rental to ensure that more people can attend and that students will be attracted to patron the event.

Professional Services (+) $300.00 $300.00 $300.00

DJ - 4 hour party.

Sub-Total $100.00 $0.00 $0.00

Social Events - Bowling and Karaoke

Object Code Requested Recommended Final Description
Rental-Facilities (+) $300.00 $300.00 $300.00

Lane rental at Arsenal Lanes; increased cost slightly over this year as a result of crowding and needing additional lanes.

Sub-Total $300.00 $300.00 $300.00

Social Events - Spring Party

Object Code Requested Recommended Final Description
Events and Activities (-) $600.00 $700.00 $700.00

Ticket sales for spring party.

should at least break even

Rental-Facilities (+) $400.00 $400.00 $400.00

Facility rental.

Professional Services (+) $300.00 $300.00 $300.00

DJ for 4 hour party.

Sub-Total $100.00 $0.00 $0.00

Community Service - College Essay Workshop

Object Code Requested Recommended Final Description
Office Supplies (+) $50.00 $50.00 $50.00

Supplies for the members that will be tutoring students; helping with college entrance essays.

Sub-Total $50.00 $50.00 $50.00

Community Service - Volunteering with Senior Citizens

Object Code Requested Recommended Final Description
Office Supplies (+) $150.00 $150.00 $150.00

Craft and office supplies used for a visit to senior citizen housing facility between Thanksgiving and Christmas.

Sub-Total $150.00 $150.00 $150.00

Community Service - Community Cleanup

Object Code Requested Recommended Final Description
Other Supplies (+) $50.00 $50.00 $50.00

Replacement beakers and test tubes; use this equipment for Science, Technology, Engineering, and Math presentation to middle school students.

Sub-Total $50.00 $50.00 $50.00

Community Service - Community Cleanup Event

Object Code Requested Recommended Final Description
Other Supplies (+) $200.00 $200.00 $200.00

paint, rollers, pans, other supplies to paint homeless shelter under the Familylinks umbrella in Pittsburgh.

Sub-Total $200.00 $200.00 $200.00

Conference Funding

Object Code Requested Recommended Final Description
Conference/Tournament Reg Domestic (+) $1,000.00 $1,000.00 $1,000.00

We support our members with small conference awards to offset the costs of traveling and registration fees. We have created an application that members use to apply for the scholarship this year; available upon request.

Sub-Total $1,000.00 $1,000.00 $1,000.00

Publications

Object Code Requested Recommended Final Description
Book and Periodical Binding (+) $100.00 $100.00 $100.00

Binding for the state of the CMU Black Student 2nd annual publication; this is an annual report of sorts for the organization. The publication will be used at new student orientation weeks and other events that our organization is asked to attend around campus.

Advertising Public Relations (+) $350.00 $350.00 $350.00

Printing services for the annual report.

Sub-Total $450.00 $450.00 $450.00

By Object Code

Object Code Requested Recommended Final Description
Advertising Public Relations (+) $350.00 $350.00 $350.00 Printing services for the annual report.
Book and Periodical Binding (+) $100.00 $100.00 $100.00 Binding for the state of the CMU Black Student 2nd annual publication; this is an annual report of sorts for the organization. The publication will be used at new student orientation weeks and other events that our organization is asked to attend around campus.
Conference/Tournament Reg Domestic (+) $1,000.00 $1,000.00 $1,000.00 We support our members with small conference awards to offset the costs of traveling and registration fees. We have created an application that members use to apply for the scholarship this year; available upon request.
Events and Activities (-) $300.00 $300.00 $300.00 Ticket sales for the open mic nite event.
Events and Activities (-) $600.00 $700.00 $700.00 Ticket sales for the welcome back party; traditionally held at Ava Lounge but the location will move next year.
Events and Activities (-) $600.00 $700.00 $700.00 Ticket sales for spring party.
Gifts Unallowable (+) $50.00 $0.00 $0.00 One gift per speaker for the year; each gift will be < $20.
Meals Domestic (+) $600.00 $150.00 $150.00 Four general body meetings each with a budget of $150 for food and drink at each meeting. Meetings attract 20+ members.
Membership and Dues (-) $700.00 $700.00 $700.00 Membership dues are $20 for the year per member.
Office Supplies (+) $50.00 $50.00 $50.00 Supplies for the members that will be tutoring students; helping with college entrance essays.
Office Supplies (+) $150.00 $150.00 $150.00 Craft and office supplies used for a visit to senior citizen housing facility between Thanksgiving and Christmas.
Other Sales (-) $0.00 $700.00 $525.00
Other Supplies (+) $50.00 $50.00 $50.00 Replacement beakers and test tubes; use this equipment for Science, Technology, Engineering, and Math presentation to middle school students.
Other Supplies (+) $200.00 $200.00 $200.00 paint, rollers, pans, other supplies to paint homeless shelter under the Familylinks umbrella in Pittsburgh.
Other Travel Domestic (+) $300.00 $300.00 $300.00 2 hour bus rental; Molly's Trolleys has been used in the past. This is an event for Black History Month that may well be expanded next school year.
Professional Services (+) $300.00 $300.00 $300.00 DJ - 4 hour party.
Professional Services (+) $300.00 $300.00 $300.00 DJ for 4 hour party.
Refreshments (+) $500.00 $500.00 $500.00 This faculty and student reception will take place during Black History Month. The event will serve the purpose of networking and discussing various topics and ideas for publication in the state of the CMU Black Student annual report.
Rental-Facilities (+) $500.00 $500.00 $500.00 Venue rental for the open mic nite event.
Rental-Facilities (+) $200.00 $200.00 $200.00 Venue rental for the Black History Month Faculty - Student reception.
Rental-Facilities (+) $400.00 $400.00 $400.00 Increased amount of facility rental to ensure that more people can attend and that students will be attracted to patron the event.
Rental-Facilities (+) $300.00 $300.00 $300.00 Lane rental at Arsenal Lanes; increased cost slightly over this year as a result of crowding and needing additional lanes.
Rental-Facilities (+) $400.00 $400.00 $400.00 Facility rental.
Student Programs-Other Expense (+) $350.00 $350.00 $350.00 Tickets to a play or art exhibit that relates to Black History Month. Subsidized for members.
Uniforms (+) $250.00 $250.00 $250.00 BGSO t-shirts for paid members.

By Ocode

Requested
Advertising Public Relations $350.00
Book and Periodical Binding $100.00
Conference/Tournament Reg Domestic $1,000.00
Events and Activities $1,500.00
Gifts Unallowable $50.00
Meals Domestic $600.00
Membership and Dues $700.00
Office Supplies $200.00
Other Sales $0.00
Other Supplies $250.00
Other Travel Domestic $300.00
Professional Services $600.00
Refreshments $500.00
Rental-Facilities $1,800.00
Student Programs-Other Expense $350.00
Uniforms $250.00
Recommended
Advertising Public Relations $350.00
Book and Periodical Binding $100.00
Conference/Tournament Reg Domestic $1,000.00
Events and Activities $1,700.00
Gifts Unallowable $0.00
Meals Domestic $150.00
Membership and Dues $700.00
Office Supplies $200.00
Other Sales $700.00
Other Supplies $250.00
Other Travel Domestic $300.00
Professional Services $600.00
Refreshments $500.00
Rental-Facilities $1,800.00
Student Programs-Other Expense $350.00
Uniforms $250.00
Final
Advertising Public Relations $350.00
Book and Periodical Binding $100.00
Conference/Tournament Reg Domestic $1,000.00
Events and Activities $1,700.00
Gifts Unallowable $0.00
Meals Domestic $150.00
Membership and Dues $700.00
Office Supplies $200.00
Other Sales $525.00
Other Supplies $250.00
Other Travel Domestic $300.00
Professional Services $600.00
Refreshments $500.00
Rental-Facilities $1,800.00
Student Programs-Other Expense $350.00
Uniforms $250.00

Summary

Requested
Expenditures $6,350.00
Capital $0.00
Revenue ($2,200.00)
Final $4,150.00
Recommended
Expenditures $5,850.00
Capital $0.00
Revenue ($3,100.00)
Final $2,750.00
Final
Expenditures $5,850.00
Capital $0.00
Revenue ($2,925.00)
Debt ($0.00)
Rollover ($0.00)
Total Subsidy $2,925.00
FY13 Starting Balance $2,925.00