Black Graduate Students Organization Budget
FY2014 (July 1, 2013 - June 30, 2014)
Though members represent various ethnic backgrounds and many academic disciplines, we share a common mission to: 1. Nurture graduate students of color at Carnegie Mellon academically, professionally, and culturally. 2. Build relationships between graduate students, Carnegie Mellon undergraduates, alumni, and the greater Pittsburgh community. 3. Enable graduate students to enrich the broader community through service opportunities.
JFC Rep: Andrew Minton (aminton)
Summary
| Requested | |
|---|---|
| Expenditures | $17,060.00 |
| Capital | $0.00 |
| Revenue | ($4,800.00) |
| Final | $12,260.00 |
| Recommended | |
|---|---|
| Expenditures | $7,760.00 |
| Capital | $0.00 |
| Revenue | ($6,170.00) |
| Final | $1,590.00 |
| Final | |
|---|---|
| Expenditures | $7,810.00 |
| Capital | $0.00 |
| Revenue | ($6,170.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $1,640.00 |
| FY14 Starting Balance | $1,640.00 |
Income and Revenue
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Revenue-Membership Dues (-) | $500.00 | $1,040.00 | $1,040.00 |
Membership dues are $20 for the year per member. Based on your Bridge membership |
| Revenue-Fundraising Income (-) | $3,000.00 | $3,000.00 | $3,000.00 |
Ticket sales for fundraising gala co-sponsored by BGSO and BBA. Proceeds will be donated towards a Pittsburgh-area non-profit organization. This will be a black-tie affair that sells tickets at $30 each. |
| Revenue-Rental and Sales Income (-) | $750.00 | $750.00 | $750.00 |
Ticket sales for a snow-tubing and dinner social event. Tickets will be sold for $20 for members and $30 for non-members |
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 |
Ticket sales for the open mic night event. Tickets will be sold at $10 each. |
| Revenue-Fundraising Income (-) | $250.00 | $250.00 | $250.00 |
Money raised for an online book drive for a Pittsburgh public school library. |
| Revenue-Rental and Sales Income (-) | $0.00 | $250.00 | $250.00 |
The JFC does not fund personal apparel. T-shirts must be sold at or above cost. |
| Revenue-Donations/Other Income (-) | $0.00 | $580.00 | $580.00 |
The JFC can only fund a portion of food costs and the rest of the costs must be offset by fundrasing revenue. The JFC will fund $100 per semester for food for rush/recruitment, $2 per person per semester for meeting food, $200 per semester for food at events, and will not fund personal meals. One possible revenue source for you may be selling tickets to your molly's trolly tour. |
| Sub-Total | -$4,800.00 | -$6,170.00 | -$6,170.00 |
General Body Meetings
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Refreshments for General Body Meetings (+) | $150.00 | $150.00 | $200.00 |
Four general body meetings with a budget of $150 for food and drink at each meeting. Meetings attract 20+ members. Revenue from membership dues will make up the difference. Granted during 2nd round appeals |
| Equip-Uniforms (+) | $250.00 | $250.00 | $250.00 |
BGSO t-shirts for paid members. |
| Sub-Total | $400.00 | $400.00 | $450.00 |
Social Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food Recruitment (+) | $75.00 | $75.00 | $75.00 |
Appetizers for a collaborative welcome-back happy hour event for social networking between BGSO, LGSA, and AAPI-GSC. This was done in place of the Welcome-Back Party done last year. |
| Food Recruitment (+) | $100.00 | $100.00 | $100.00 |
Food for a collaborative welcome-back cook-out for social networking between BGSO, Duquesne Law, and University of Pitt School of Law under-represented minority organizations. |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 |
Appetizers for a collaborative social networking event with the Urban League of Young Professionals of Pittsburgh and the National Society of Black Engineers, Pittsburgh Alumni Extension. |
| Food-Refreshments for Events (+) | $260.00 | $260.00 | $260.00 |
Pizza and wings for a members' game night ($130 for two game nights). |
| Ops-Rental Facilities (+) | $500.00 | $500.00 | $500.00 |
Reservations for a private snow tubing session at Seven Springs for a party of 30. Tickets will be sold at a cost of $20 for members and $30 for non-members. Excess revenue from ticket sales will cover the cost of a meal for attendees. |
| Sub-Total | $1,035.00 | $1,035.00 | $1,035.00 |
Cultural Events
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Charges, Fees and Fines (+) | $600.00 | $600.00 | $600.00 |
Subsidized tickets for African-American plays, art exhibits, and/or music events in the Pittsburgh area during Black History Month and throughout the year (2 events, $300 each). |
| Travel-Professional Vehicle Services (+) | $300.00 | $300.00 | $300.00 |
2 hour bus rental with Molly's Trolleys for the Tour of Black Pittsburgh during Black History Month. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $75.00 | $75.00 | $75.00 |
Printing supplies for a Black History Month Gallery on CMU's campus. 4 posters will be printed to illustrate 4 different historical black figures or events and their impacts on our society. |
| Ops-Rental Facilities (+) | $500.00 | $500.00 | $500.00 |
Rental for a venue for an open mic night event. $300 is expected in revenue to cover part of the costs of the event. |
| Sub-Total | $1,475.00 | $1,475.00 | $1,475.00 |
Community Service
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Event Supplies (+) | $300.00 | $300.00 | $300.00 |
Supplies for community clean-ups for non-profit locations such as public schools and homeless shelters. |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 |
Supplies for tutoring during a college essay workshop to prepare high school students while writing entrance essays. |
| Sub-Total | $350.00 | $350.00 | $350.00 |
Fundraising Gala
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Food-Catering (+) | $5,000.00 | $750.00 | $750.00 |
Catering for 100 people during fundraising gala. Please note that due to the fact that this will be the first year you have asked for JFc funding to run this event, the JFC is uncomfortable funding it at the full requested scale without further information. If you have detailed plans you may come in to appeal, or a better option would be to seek mid-year special allocations (from people such as senate or GSA) when the event draws closer and plans are cleared. In the meantime, we will fund 7.50 per person for food |
| Ops-Rental Facilities (+) | $3,000.00 | $0.00 | $0.00 |
Venue rental(likely the August Wilson Center) for a fundraising gala co-sponsored by BBA to raise money for a Pittsburgh-area non-profit. Use an on campus venue for your first year |
| Ops-AB Tech (+) | $2,000.00 | $200.00 | $200.00 |
Sound and lighting for venue. Based on AB Tech actual costs |
| Ops-Professional Services and Performers (+) | $1,500.00 | $250.00 | $250.00 |
Live musical performance for 3-4 hours. Find a DJ for your first year |
| Ops-Decorations (+) | $200.00 | $200.00 | $200.00 |
Decorations for the gala venue. |
| Ops-Program Expenses (+) | $0.00 | $3,000.00 | $3,000.00 |
Donation to chairity…covered by revenue |
| Sub-Total | $11,700.00 | $4,400.00 | $4,400.00 |
Uncategorized Items
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Ops-Registration and Tournaments (+) | $2,000.00 | $0.00 | $0.00 |
We support our members with small conference awards to offset the costs of traveling and registration fees. We have created an application that members use to apply for the scholarship; available upon request. If your members are looking for mid year funding, please seek the already established mid year funding sources |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 |
Printing of BGSO newsletter and/or fliers to pass out during activities fairs and new student orientation weeks. |
| Sub-Total | $2,100.00 | $100.00 | $100.00 |
By Object Code
| Object Code | Requested | Recommended | Final | Description |
|---|---|---|---|---|
| Equip-Uniforms (+) | $250.00 | $250.00 | $250.00 | BGSO t-shirts for paid members. |
| Food Recruitment (+) | $75.00 | $75.00 | $75.00 | Appetizers for a collaborative welcome-back happy hour event for social networking between BGSO, LGSA, and AAPI-GSC. This was done in place of the Welcome-Back Party done last year. |
| Food Recruitment (+) | $100.00 | $100.00 | $100.00 | Food for a collaborative welcome-back cook-out for social networking between BGSO, Duquesne Law, and University of Pitt School of Law under-represented minority organizations. |
| Food-Catering (+) | $5,000.00 | $750.00 | $750.00 | Catering for 100 people during fundraising gala. |
| Food-Refreshments for Events (+) | $100.00 | $100.00 | $100.00 | Appetizers for a collaborative social networking event with the Urban League of Young Professionals of Pittsburgh and the National Society of Black Engineers, Pittsburgh Alumni Extension. |
| Food-Refreshments for Events (+) | $260.00 | $260.00 | $260.00 | Pizza and wings for a members' game night ($130 for two game nights). |
| Food-Refreshments for General Body Meetings (+) | $150.00 | $150.00 | $200.00 | Four general body meetings with a budget of $150 for food and drink at each meeting. Meetings attract 20+ members. Revenue from membership dues will make up the difference. |
| Ops-AB Tech (+) | $2,000.00 | $200.00 | $200.00 | Sound and lighting for venue. |
| Ops-Advertising and Publicity (+) | $100.00 | $100.00 | $100.00 | Printing of BGSO newsletter and/or fliers to pass out during activities fairs and new student orientation weeks. |
| Ops-Charges, Fees and Fines (+) | $600.00 | $600.00 | $600.00 | Subsidized tickets for African-American plays, art exhibits, and/or music events in the Pittsburgh area during Black History Month and throughout the year (2 events, $300 each). |
| Ops-Decorations (+) | $200.00 | $200.00 | $200.00 | Decorations for the gala venue. |
| Ops-Event Supplies (+) | $300.00 | $300.00 | $300.00 | Supplies for community clean-ups for non-profit locations such as public schools and homeless shelters. |
| Ops-Event Supplies (+) | $50.00 | $50.00 | $50.00 | Supplies for tutoring during a college essay workshop to prepare high school students while writing entrance essays. |
| Ops-Non-Promotional Paper, Printing, and Pub. (+) | $75.00 | $75.00 | $75.00 | Printing supplies for a Black History Month Gallery on CMU's campus. 4 posters will be printed to illustrate 4 different historical black figures or events and their impacts on our society. |
| Ops-Professional Services and Performers (+) | $1,500.00 | $250.00 | $250.00 | Live musical performance for 3-4 hours. |
| Ops-Program Expenses (+) | $0.00 | $3,000.00 | $3,000.00 | |
| Ops-Registration and Tournaments (+) | $2,000.00 | $0.00 | $0.00 | We support our members with small conference awards to offset the costs of traveling and registration fees. We have created an application that members use to apply for the scholarship; available upon request. |
| Ops-Rental Facilities (+) | $500.00 | $500.00 | $500.00 | Reservations for a private snow tubing session at Seven Springs for a party of 30. Tickets will be sold at a cost of $20 for members and $30 for non-members. Excess revenue from ticket sales will cover the cost of a meal for attendees. |
| Ops-Rental Facilities (+) | $500.00 | $500.00 | $500.00 | Rental for a venue for an open mic night event. $300 is expected in revenue to cover part of the costs of the event. |
| Ops-Rental Facilities (+) | $3,000.00 | $0.00 | $0.00 | Venue rental(likely the August Wilson Center) for a fundraising gala co-sponsored by BBA to raise money for a Pittsburgh-area non-profit. |
| Revenue-Donations/Other Income (-) | $0.00 | $580.00 | $580.00 | |
| Revenue-Fundraising Income (-) | $3,000.00 | $3,000.00 | $3,000.00 | Ticket sales for fundraising gala co-sponsored by BGSO and BBA. Proceeds will be donated towards a Pittsburgh-area non-profit organization. This will be a black-tie affair that sells tickets at $30 each. |
| Revenue-Fundraising Income (-) | $250.00 | $250.00 | $250.00 | Money raised for an online book drive for a Pittsburgh public school library. |
| Revenue-Membership Dues (-) | $500.00 | $1,040.00 | $1,040.00 | Membership dues are $20 for the year per member. |
| Revenue-Rental and Sales Income (-) | $750.00 | $750.00 | $750.00 | Ticket sales for a snow-tubing and dinner social event. Tickets will be sold for $20 for members and $30 for non-members |
| Revenue-Rental and Sales Income (-) | $300.00 | $300.00 | $300.00 | Ticket sales for the open mic night event. Tickets will be sold at $10 each. |
| Revenue-Rental and Sales Income (-) | $0.00 | $250.00 | $250.00 | |
| Travel-Professional Vehicle Services (+) | $300.00 | $300.00 | $300.00 | 2 hour bus rental with Molly's Trolleys for the Tour of Black Pittsburgh during Black History Month. |
By Ocode
| Requested | |
|---|---|
| Equip-Uniforms | $250.00 |
| Food Recruitment | $175.00 |
| Food-Catering | $5,000.00 |
| Food-Refreshments for Events | $360.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-AB Tech | $2,000.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Charges, Fees and Fines | $600.00 |
| Ops-Decorations | $200.00 |
| Ops-Event Supplies | $350.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $75.00 |
| Ops-Professional Services and Performers | $1,500.00 |
| Ops-Program Expenses | $0.00 |
| Ops-Registration and Tournaments | $2,000.00 |
| Ops-Rental Facilities | $4,000.00 |
| Revenue-Donations/Other Income | $0.00 |
| Revenue-Fundraising Income | $3,250.00 |
| Revenue-Membership Dues | $500.00 |
| Revenue-Rental and Sales Income | $1,050.00 |
| Travel-Professional Vehicle Services | $300.00 |
| Recommended | |
|---|---|
| Equip-Uniforms | $250.00 |
| Food Recruitment | $175.00 |
| Food-Catering | $750.00 |
| Food-Refreshments for Events | $360.00 |
| Food-Refreshments for General Body Meetings | $150.00 |
| Ops-AB Tech | $200.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Charges, Fees and Fines | $600.00 |
| Ops-Decorations | $200.00 |
| Ops-Event Supplies | $350.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $75.00 |
| Ops-Professional Services and Performers | $250.00 |
| Ops-Program Expenses | $3,000.00 |
| Ops-Registration and Tournaments | $0.00 |
| Ops-Rental Facilities | $1,000.00 |
| Revenue-Donations/Other Income | $580.00 |
| Revenue-Fundraising Income | $3,250.00 |
| Revenue-Membership Dues | $1,040.00 |
| Revenue-Rental and Sales Income | $1,300.00 |
| Travel-Professional Vehicle Services | $300.00 |
| Final | |
|---|---|
| Equip-Uniforms | $250.00 |
| Food Recruitment | $175.00 |
| Food-Catering | $750.00 |
| Food-Refreshments for Events | $360.00 |
| Food-Refreshments for General Body Meetings | $200.00 |
| Ops-AB Tech | $200.00 |
| Ops-Advertising and Publicity | $100.00 |
| Ops-Charges, Fees and Fines | $600.00 |
| Ops-Decorations | $200.00 |
| Ops-Event Supplies | $350.00 |
| Ops-Non-Promotional Paper, Printing, and Pub. | $75.00 |
| Ops-Professional Services and Performers | $250.00 |
| Ops-Program Expenses | $3,000.00 |
| Ops-Registration and Tournaments | $0.00 |
| Ops-Rental Facilities | $1,000.00 |
| Revenue-Donations/Other Income | $580.00 |
| Revenue-Fundraising Income | $3,250.00 |
| Revenue-Membership Dues | $1,040.00 |
| Revenue-Rental and Sales Income | $1,300.00 |
| Travel-Professional Vehicle Services | $300.00 |
Summary
| Requested | |
|---|---|
| Expenditures | $17,060.00 |
| Capital | $0.00 |
| Revenue | ($4,800.00) |
| Final | $12,260.00 |
| Recommended | |
|---|---|
| Expenditures | $7,760.00 |
| Capital | $0.00 |
| Revenue | ($6,170.00) |
| Final | $1,590.00 |
| Final | |
|---|---|
| Expenditures | $7,810.00 |
| Capital | $0.00 |
| Revenue | ($6,170.00) |
| Debt | ($0.00) |
| Rollover | ($0.00) |
| Total Subsidy | $1,640.00 |
| FY14 Starting Balance | $1,640.00 |