Audits & Version History-Templates and CMS - Carnegie Mellon University

Audits & Version History

The CMS has tools available to track the history of an item including an audit trail and versioning.

Audits

The audit tool offers a comprehensive list of all actions performed on an item since the item's creation. Using the audit tool, you can see who modified the item, when it was modified, and what action was taken.

To view an item's audit trail, select the item the folder structure then select the More > Audits. A detailed audit trail will be listed. You can apply additional filters by date or audit type.

Version History

The CMS keeps up to fifty saved versions of an item stored in the system to refer or revert back to if needed.

To view an item's version history, select the item the folder structure then select More > Versions. A detailed list of previous versions will be displayed including comments that summarize the actions performed. View any of the versions by clicking the link.

Previous Version Options

  • Newer - View the next newer version
  • Older - View the next older version
  • Current - View the current version
  • Activate - Make the version the current version
  • Delete - Delete the version
  • Compare with Current - The comparison screen will render both versions of the page and highlight any differences with the following rules:
    - Text that has been added is highlighted in green
    - Text that has been removed is highlighted in pink and is struck-through
    - Changes and updates to markup (i.e., change from bold to italic) is highlighted in purple

Saving Content from Previous Versions

The CMS does not have a method of permanently storing previous versions of a page; once a page reaches fifty saved versions, the CMS will discard older versions in order to save newer versions. If you need to archive older content for historical purposes, you may use one of the methods below to save a page or its content to your computer.

Follow the instructions above to view a page's version history and select the version you would like to save.

  • Save the Entire Page
    Using the Firefox browser, right-click in the window pane in which the page is displayed in the CMS, and select This Frame > Open In New Window. The page should open in a new browser window; proceed to save the page to your computer by clicking on the main Menu > Save Page or Ctrl/Cmd+s. This will prompt you to save the HTML page and all of the associated elements (images, stylesheets, etc.) so that you can view it from your computer at a future time.

    -OR-

  • Copy and Paste the Page Content
    In any browser, copy the content (Ctrl/Cmd + c) directly from the page display, then paste the content (Ctrl/Cmd + v) to an external source (i.e., Microsoft Word Document). This will only save the text content, and will not save the HTML, page layout, or any of the associated elements (images, stylesheets, etc.).

After the page content is saved to your computer, proceed to back it up in accordance with your department's preferred archival method.