General Information about the Office of Sponsored Programs (OSP)
What does OSP do?
OSP is the coordinating office for external research funding. We assist faculty to submit proposals for funding; negotiate and accept awards; and assist with post-award issues and requests.
What are OSP business hours?
OSP’s business hours are 8am to 5pm Monday through Friday. All proposal submissions to sponsors will be made during these hours. OSP staffing levels do not permit the office to provide submission services after 5pm.
How is staff assigned in OSP and what do they do?
OSP’s administrative structure divides the OSP staff into Pre-Award and Contracts. The Pre-Award team will assist primarily with review and submission of proposals. The Contracts team will assist with negotiating contracts and with subawards for funds to collaborators.
Who is my contact in OSP?
On our website we have a full listing of OSP contact information. You should send any award documents or requests for contracts to firstname.lastname@example.org.
What is a sponsored project?
A sponsored project is a project that is funded by a third party external to the university. Generally, the project is funded by means of an award agreement that requires some kind of deliverable (a technical report, a financial report, milestones, etc.).
Who is authorized to sign proposals, award agreements, and invoices/financial statements?
The authorization to sign proposals, awards, and other non-financial official documents related to sponsored programs is vested in staff within OSP. Researchers should not sign any documents as the authorized university signatory. The Office of Sponsored Programs Accounting (SPA) signs invoices, financial statements and other documents related to financial activities on sponsored awards.
Am I authorized to commit university resources?
Faculty members are not authorized to commit university resources in a contractual arrangement. Department heads, deans, vice presidents, the provost and the president may have the ability to commit resources but any such commitment for a sponsored project must be approved by university officials via the SPEX routing sheet and authorized for submission to the sponsor through OSP. Review the university’s policy on authorized signatories.
Can my dean or department head submit a proposal on my behalf?
It depends on department and college requirements. If such an arrangement is required or permitted, it is recommended that the PI provide the head or dean with written or emailed approval to submit the proposal under the PI’s name (with a copy to OSP for our records).