Frequently Asked Questions
How do I establish a new agency funding source?
Complete the New Agency Funding Source Request Form
How do I request a new object code?
Complete the Object Code Request Form and submit to Financial Systems Help Desk for processing.
How do I request a new organization number?
Complete the Organization Request Form and submit to Financial Systems Help Desk for processing.
How do I request a new funding source?
Contact Debby Yakim.
How do I change my journal entry approval limits?
Complete the GL Journal Approval Change Form.
How do you change an assigned journal approver?
Complete the GL Journal Approval Change Form.
How do I post an entry that crosses sets of books?
Complete the International Inter-Company Form and submit to Karen Sadler for processing.
How do I know what my translated rates are?
Visit the Financial Systems Closing Information for the Period Exchange Rates
What do the ‘Consolidation’ entries represent whenever I run a query in the Data Warehouse (DW)?
If you run a query in DW and either do not specify the set of books or include the Global Consolidated set of books, you are going to see the monthly consolidation entries. Consolidation is a process that Financial Reporting runs each month to post the monthly account balances from each set of books (Carnegie Mellon, Qatar, and Australia) to the global consolidated set of books. The consolidation entries are reporting only entries. To query on individual journal transactions, you need to run DW queries in the individual set of books.
What are the tuition and financial aid deferral entries that are posted to my organization and reversed in the following month?
In order to record tuition revenue and financial aid expense when earned (the service is performed), a deferral entry is recorded. Financial Reporting reviews the academic calendar and the number of weeks of the semester that are remaining at the end of the 1st (September) and 3rd (March) quarters and defers the revenue to the appropriate general ledger period.
For example, at the end of the first quarter (September), only 5 weeks of the 16 week semester had occurred, thus 11/16 (69%) of tuition revenue and financial aid expense needed to be deferred to the second quarter. The deferral entry is reversed in month following the quarter (October for example) to properly recognize tuition and financial aid in the appropriate quarter.