Edit an Entry
When you double-click an Entry (Meeting, Day Event, or Daily Note) that you proposed, the Edit Entry dialog box appears. If you select an entry that you did not propose, the Reply Entry dialog box (see the Viewing an Entry section) appears. You can only edit Entries that you proposed.
Follow these steps to edit an Entry that you proposed:
- Double-click the Entry (Meeting, Day Event, or Daily Note).
- When you edit the time of a meeting that you proposed and other attendees are involved, the changes you make will automatically appear in their Agendas as well. If you change the time or date of the Meeting, it will appear as new in their In-trays.
Note: You can also move a meeting to a different date or time by clicking and dragging it.
Add People to an Existing Recurring Meeting
Follow these steps to add people to an already existing recurring meeting:
- Open the Edit Meeting window for the recurring meeting then select the range (click on first meeting and shift-click on last meeting).
- Add the people as usual and then click OK.
View / Respond to an Entry
To view more information about an agenda entry, follow these steps:
- Double-click a Meeting or Daily Note to view a description (see the Recognizing Invitee Icons section).
Note: Windows users can also hold down the Control key and right-click a Meeting or Daily Note to view a list of invitees.
- If you proposed the meeting, the Edit Meeting dialog box appears. If you did not propose the meeting, the Reply Entry dialog box appears.
To reply to an entry, including a meeting that you are creating, click the Reply tab and select the appropriate response from the Response (Windows) or Reply (Mac) pull down menu.
Entry owners can set the reply for external attendees. Simply select the person who you want to reply for from the pull-down menu.
Note: Once you have replied to an Entry, your Agenda will place it in the appropriate In-tray folder as an Entry you have either accepted or refused.
Note: Select how you would like the meeting time to appear in your agenda by selecting either Free or Busy from the Show time as drop-down list. For example, if you are not going to attend the meeting but do not want others to book you during that time, you can combine the I will not attend response with Show time as: Busy. Andrew Calendar's "Check conflicts" or "Suggest date/time" features recognize this as free time; however, others who simply view your Agenda may not realize that the time is actually free.
Change a Response / Deleting an Event
To change your response to an event, follow these steps:
- In your Agenda window, double-click the meeting. The View Meeting window appears.
- On the Response pull-down menu on the Reply tab, select the appropriate response. Click OK to close the window.
- If you responded that you will not attend, and the meeting / event still appears on your agenda and you don't want it to, do the following:
- Select Tools > Options (Windows) or Oracle Calendar > Preferences (Mac). The Agenda preferences window appears.
- Select Agenda, then select Display.
- In the Display area of the Agenda window, deselect Refused Meetings.
- Click OK.
To delete a meeting or event, follow these steps:
Note: You can only delete meetings or events that you or someone who you are a designate for have created.
- Select the meeting and then select Edit > Delete (Windows) or Edit > Cut Meeting (Mac).
Note: You can also right-click (Windows) or Ctrl + click (Mac) on the meeting that you want to delete, then select Delete from the pull-down menu.
Note: If you accidentally delete an event from your calendar, it can be restored from backups, however it is not a simple process and you may lose some of your schedule as well as any recurring meetings. Backups on the Andrew Calendar server are done on a weekly basis. For assistance in this process, call the Help Center at x8-HELP.
Recognize Invitee Icons / Attendance Status
Through the View Meeting and Edit Entry dialog boxes, you can view a list of invited users and Resources. These people and resource listings are displayed with icons that create a visual association to the status of that listing. Those icon definitions are as follows:
The person/resource has accepted
The person/resource has refused
The person/resource has not yet replied
The person/resource has accepted but would prefer another time
The person/resource has refused but would accept if the time were changed
Locate a Person
Depending on your access rights, you can determine where a person is without opening their calendar through the Locate a person function. Follow these steps:
- Select Tools > Locate a person. The Locate a person dialog box appears.
- Type the name of the person you wish to locate.
NEW FEATURE! Note: If you have activated the automatic name completion feature in your Calendar preferences file, enter the first 3 or more letters of a last name. The name(s) of possible attendees whose last name matches those letters will be completed for you.
Note: If you're not sure of the name, click Search (magnifying glass). The Directory search dialog box displays. Click Search to browse through a list of people with active accounts. When the appropriate person is selected, click OK to close the Directory Search dialog box (see the Searching for people section for more information).
- On the Locate a Person dialog box, enter the date and the time that you want to check their availability for.
- Location information appears in the Locate a person text box.
Last Updated: 3/30/11