Information for Advisors/Administrators
Every student who applies for a SURG or SURG/CW grant must have a faculty advisor to oversee/supervise the student during the research process. Your recommendation figures prominently in the decision-making process by the URO selection committee. This is a competitive process. Advisors can access our database here.
Letter of Collaboration:
Advisors should give feedback to the student as she or he drafts the SURG or SURG/CW proposal and write a letter of collaboration for the SURG selection committee stating whether or not:
- the proposed project is feasible and worthwhile
- the student is capable of pursuing the research
- you, as the advisor, are willing to provide oversight
- you will meet with the student regularly during the course of the research project
The letter of collaboration comments not only on the student's abilities but also specifics on the mentoring process: the research expectations for the student; how the relationship between mentor and student will be structured and defined; how often mentor and student will meet; if there are graduate student mentors involved; who will take over if the mentor is out of town for a short time; the timetable of the project; and the nature of the student's contribution.
Please see more information on Enhancing Education at Carnegie Mellon.
When the project is finished, please sign the Final Report Form, which includes a record of used funds.
We also hope that you will attend our undergraduate research symposium, Meeting of the Minds, in early May and see your student(s) present.
Review a Draft
Students are strongly encouraged to work with their faculty advisor on their proposal, attend a Proposal Writing Workshop run by the URO (dates available on our main page,) and to meet with the Undergraduate Research Office Director or Associate Directors at least once prior to submitting a SURG or SURG/CW proposal to review a draft.
Proposals are read and evaluated by a selection committee of faculty and staff representing all the colleges on campus. Four members of the committee will read each proposal, but only one of the readers will have some expertise generally in the field. Students should target their proposals to a broader audience so that all readers can understand the research question, where it fits in the field, and the significance of the research.
Students and their advisors are notified of the committee's decisions, by e-mail, within a month of the SURG deadline. If a proposal is not funded, we try to give appropriate feedback so that the student can learn from the process. The committee may also request clarification of a proposal before making a funding decision.
Disbursement of Funds:
If a student is awarded a SURG or SURG/CW grant, he or she can either be issued a check, in his or her name, or the funds can be transferred to the faculty advisor's discretionaty account. By accepting the funds, students are agreeing to the conditions listed in the URO Funding Agreement form. Students are expected to manage the money, with advice from the faculty advisor.
If you have any questions about these expectations or anything else about the SURG or SURG/CW programs, please feel free to contact the Director of the Undergraduate Research Office, Stephanie Wallach, Assistant Director, Richelle Bernazzoli, or Assistant Director Brittany Allison; or call 8-5702.