COVID-19 Student Organization Guidelines
Updated on 8/15/22
The following guidelines are established for student organizations to maintain a dynamic and robust Carnegie Mellon experience that also prioritizes the safety and health of all members of the campus community for the 2022-2023 academic year. These guidelines are established in accordance with the recent University announcement.
Participants in student organization meetings and events should follow the current university guidance regarding facial coverings. For large indoor events, student organizations should consider making a supply of disposable facial coverings available at the door (which may be obtained by emailing email@example.com).
There are no mitigations restrictions or protocols regarding the serving of food during in-person meetings and events. As always, groups should follow safe serving techniques including the use of proper serving utensils.
Guest & Visitors
Visitors (including guests and vendors):
- For singular visitors, guests, and small groups, individuals may be asked to attest that they are either fully vaccinated or have received a negative COVID-19 test result in the last 72 hours.
- Visitors who aren’t up-to-date on all vaccines will need to wear a mask while indoors.
- Information regarding the university's COVID-19 mitigation requirements for visitors is available at https://www.cmu.edu/coronavirus/preparing-campus/visitor.html.
Buses can be utilized at full capacity. Riders should be encouraged to wear a facial covering (especially if the windows are up).
Domestic university-sponsored travel, including for student organizations, has resumed.
Voice & Instrumental Activities
- Bell covers would be optional for students who can attest to being fully vaccinated/boosted.
- Masks are optional for students who can attest to being fully vaccinated/boosted
- Student performance groups can encourage membership to utilize testing to enhance health and safety.
On-Campus VenuesSome spaces on campus will be unavailable or have limited use:
- McConomy Auditorium is available daily after 1:30 pm.
- Wiegand Gymnasium and the Activities Room in the Cohon Center will have limited availability due to construction for the new Health, Wellness, Athletics, and Recreation building.
Outdoor tents will be available across campus for reservations. A map of tent locations and other details will be available on the Cohon Center website. Tents will not have walls. Each tent will have 20 chairs available for use. Several tents will have string lights to accommodate meetings and activities occurring after dark.
- Consistent with the current posture, off-campus venues may be utilized at full capacity.
Resources and Support for Virtual and Hybrid Events/Meetings
Many organizations are considering virtual and hybrid plans for meetings and events this semester. We hope the following resources can be helpful, and SLICE welcomes any meeting requests to consult with your specific organization.
- Virtual Event Guide For Students
- Virtual Event Platforms Overview
- Zoom Best Practices
- Worksheet on Pivoting your Student Organization to Virtual Engagement
- Virtual Engagement and Event Planning Panel
- Configuring Hybrid Courses – Eberly resources
- What it takes to run a great hybrid meeting – Harvard Business Review