A travel appointment is NOT necessary for bus rentals. The Authorized Signer should complete and submit a Payment Request form and attach the quote from the bus vendor. Bus rental purchases are paid for by check (Purchase Order), not Pcard. Follow the steps below:
Step 1: Call Bus Vendor(s)
Call bus vendors at LEAST 2 weeks prior to your trip. Please refer to the preferred or discounted vendors. Confirm bus availability on the dates needed, cost for roundtrip transportation, location for pick up and drop off on-campus and at destination, etc.
Request a QUOTE from the vendor that must be submited with the Payment Request form to SLICE Office.
If you use a bus vendor is not a preferred vendor, then a contract will be required, please contact SLICE for details.
Step 2: Confirm Bus Pick Up/Drop Off
The organization will need to confirm with CMU Parking and Transportation Services regarding the on-campus location for bus pick up and drop off. There is a Bus Scheduling Form that must be submitted.
Step 3: Waivers
Participants that will be riding on the bus wil need to sign a CMU Release of Liability per Univeristy Policy. A SLICE staff member will follow-up with the organization upon receipt of the Payment Request and bus quote (two weeks prior to event).
Step 4: Submit Final Invoice
Request a final invoice from the vendor to be sent to the Financial Assistant in the SLICE Office in order to be used to approve payment for the Purchase Order, once the trip is completed. Payment will be sent in the form of a check to the vendor