COVID-19 Student Organization Guidelines
Updated on 3/28/22
The following guidelines are established for student organizations to maintain a dynamic and robust Carnegie Mellon experience that also prioritizes the safety and health of all members of the campus community for the 2021-2022 academic year. These guidelines are established in accordance with the recent University announcement.
As of March 28, facial coverings both indoors and outdoors will be optional for members of our community who are up-to-date with respect to COVID-19 vaccinations. Those who are not up-to-date on vaccinations must continue to follow mitigation measures, including wearing facial coverings while indoors and outdoors in situations where 6-feet of distance cannot be maintained.
- There are no restrictions regarding the serving of food during in-person meetings and events at this time. As always, groups should follow safe serving techniques including the use of proper serving utensils.
Guest & Visitors
Visitors (including guests and vendors):
- For singular visitors, guests, and small groups, individuals will be asked to attest that they are either fully vaccinated or have received a negative COVID-19 test result in the last 72 hours.
- Visitors who aren’t up-to-date on all vaccines will need to wear a mask while indoors.
- Information regarding the university's COVID-19 mitigation requirements for visitors is available at https://www.cmu.edu/coronavirus/visitor-protocol
Ticketing/Registration (for events with non-CMU Community members)
- If your event requires ticketing & will bring visitors to campus, please schedule an Event Support Meeting to discuss this event. Contact SLICE to schedule this meeting.
- Buses can now be at full capacity. However, Anyone riding a CMU shuttle or other public transportation must be masked regardless of vaccination status.
- Domestic university-sponsored travel, including for student organizations, has resumed.
Voice & Instrumental Activities
- Bell covers would be optional for students who can attest to being fully vaccinated/boosted.
- Masks are optional for students who can attest to being fully vaccinated/boosted
- Student groups can encourage to membership to utilize Tartan Testing to increase health & safety.
On-Campus VenuesSeveral spaces on campus will be unavailable or have limited use:
- Pake, Dowd, and the Class of ‘87 in the Cohon Center will be unavailable this fall
- McConomy Auditorium and McKenna, Peter, and Wright in the Cohon Center, as well as Simmons Auditorium in the Tepper building, will only be available from 5pm-midnight on weekdays and on weekends from 9am-midnight.
- Wiegand Gymnasium and the Activities Room in the Cohon Center will have limited availability due to construction for the new Health, Wellness, Athletics, and Recreation building.
Additional tents will be available across campus for reservations. A map of tent locations and other details will be available on the Cohon Center website. Tents will not have walls. Each tent will have 20 chairs available for use. Several tents will have string lights to accommodate meetings and activities occurring after dark.
- As of March 28, all restrictions on gathering limits (both indoor and outdoor) are lifted.
Resources and Support for Virtual and Hybrid Events/Meetings
Many organizations are considering virtual and hybrid plans for meetings and events this semester. We hope the following resources can be helpful, and SLICE welcomes any meeting requests to consult with your specific organization.
- Virtual Event Guide For Students
- Virtual Event Platforms Overview
- Zoom Best Practices
- Worksheet on Pivoting your Student Organization to Virtual Engagement
- Virtual Engagement and Event Planning Panel
- Configuring Hybrid Courses – Eberly resources
- What it takes to run a great hybrid meeting – Harvard Business Review