Carnegie Mellon University

Pre-College Summer Programs

Pre-College Student Affairs

Job Descriptions

Please find the job descriptions for the Pre-College Staff positions below.

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Position Description: CMU Pre-College Community Advisor (CA)

Position provides Pre-College Student Life support for the following programs: APEA, Architecture, Art, Artificial Intelligence, Computational Biology, Design, Drama, Music, National High School Game Academy, and SAMS.

Position Purpose: To act as a top leader for Carnegie Mellon University Pre-College Student Life and to oversee the operations and logistics of the Pre-College Student Life summer program. The CAs will oversee operations and procedures in order to ensure organizational effectiveness and efficiency. This position also directs the overall Pre-College Student Life business operation of the program budget during the Pre-College Program.  The position involves considerable independent work as well as being an effective member of a team. The Pre-College Community Advisors will give guidance and direction to the Pre-College summer student staff.

Dates, compensation, and terms

Supervisor: Program Director for Pre-College Student Affairs
Contact: 412-268-5914
  • Anticipated Start date -  June 3, 2019 (with occasional work and planning throughout the Spring 2019 semester)
  • End date – August 10, 2019
  • Stipend term: June 3 – August 10, 2019
  • Residential term: On campus housing is required and provided June 3-August 10, 2019
  • Meal plan term: June 20 - August 10, 2019. Approximately 10 meals within the term may not be covered. Staff will be informed in advance of these non-covered meals.
  • Compensation: Stipend, Room, and Board as per the terms listed above

Responsibilities of the Pre-College CA

STAFF TRAINING
  • Planning and compiling training schedules and manuals
  • Facilitating or assisting in facilitating training sessions for Pre-College Resident Advisor (RA) staff
  • Develop & distribute survey to elicit feedback on training; input & evaluate data
  • Assign staff to responsibility areas and provide appropriate on-going training
  • Meal management and ordering for Staff Training in coordination with Director
Community development and management
  • Lead staff in the development of a shared vision for the Pre-College residential community
  • Create a welcoming and inclusive environment in the Pre-College residential community consisting of passive and active programs, educational opportunities, and community expectations
  • Ensure that active and relevant events are scheduled and facilitated throughout the program
  • Promote practices that seek to reduce waste, reuse items, and recycle as much as possible.
PROGRAM/EVENT PLANNING
  • Working in coordination with the assistance of the RAs in order carry out program and event planning and execution
  • Responsible for operations and logistics of events in coordination with Event and Activities Manager
  • Responsible for oversight of events and activities
  • Planning in coordination with RAs for Early Arrival students and creating a warm & welcoming environment for them on the Thursday and Friday before Opening Day including coordinating meal/snack, working with OIE and welcome events
TRANSPORTATION COORDINATION
  • Scheduling, ordering and managing all transportation needs including busing for trips, training, airport transportation, ETC transportation, closing weekend, etc. Some planning may be in coordination with Managers
MENTORING and ADVISING STAFF
  • Respond to staff issues and needs – anticipate, help to troubleshoot & problem solve
  • Advise staff in response to student situations such as policy violations, roommate issues, relationships, parent involvement, etc.
  • Assist Managers, Senior RAs, and RAs in fulfilling their role and responsibilities
  • Lead staff meetings and work with Director to ensure preparation of agendas
  • Coordinate morale building, staff appreciation, etc.
ADMINISTRATIVE
  • Manage Duty schedule and ensure that each position is covered in advance
  • Manage purchases of supplies, tickets, transportation and reservations in coordination with the Director, Coordinator, and Administrative Manager.
  • Oversee systems, policies, procedures & forms to help program run program effectively (Budget worksheets, programming forms, judicial organization, etc.)
  • Facilitate Opening and Closing of the program in coordination with Director, Coordinator
  • Work with Administrative Manager to continually update Pre-College website for parents & students
  • Coordinate photographing & video-taping events on and off-campus
  • Update Pre-College web-based Photo Albums
  • Act as liaison with Dining to ensure smooth communication and feedback. Attend or appoint RAs to attend weekly Dining meetings in coordination with Coordinator
  • Design and implement office policies. Work in coordination with front desk workers (both Pre-College staff and Security Guards. Coordinate and supervise schedule for Pre-College staffing at front desk 6:50am-11:15pm and ensure that there is a steady flow of instructions & communication between relief.
  • Plan and implement office systems, layout and equipment needs.
  • Manage incoming and outgoing mail.
  • Maintain Emergency contact records and insurance records and have them available for staff when needed in the event of an emergency (insurance and permission to treat records).
  • Maintain confidential database/documents of Pre-College students including main roster and any other files. Must ensure protection and security of all files and records.
  • Manage customer service and communication functions with vendors as needed.
 COMMUNICATION
  • Plan & run in coordination with the Director and Coordinator twice-weekly all staff meetings
  • Manage contact with and act as liaison to parents, academic coordinators, and others involved with program (Conference & Event Services, Campus Police, Health Services, Office of International Education, the HUB, etc) when assigned
  • Manage customer service and communication functions with students and families as needed.
  • Answer phones and e-mail communications as needed, refer any concerns to Director
  • Follow up on staff concerns with appropriate individuals
STUDENT MANAGEMENT
  • Oversee process for contact with students with repeat behavioral problems and/or mental health concerns; determine appropriate action in coordination with Director and ensure follow through with appropriate individuals
  • Help students solve problems – eg. Academic support services, coordinate medical visits, transportation needs, etc
  • Create community with Commuter Students
  • Facilitate information flow to Commuter Students
  • Manage judicial proceedings with students
  • Oversee curfew sign-in, keep all records and be prepared to launch emergency action plan in coordination with the Director
EMERGENCY RESPONSE
  • Serve as emergency contact for university police and summer staff
  • Participate in on call rotation with leadership team
  • Respond to any Pre-College emergency situation
Additional RESPONSIBILITIES
  • Attend administrative staff meetings.
  • Maintain clear and positive written and verbal communication with staff and supervisor.
  • Participate enthusiastically in activities, providing support and guidance to those assigned as leaders.
  • Promote participation of all staff members in programs.
  • Provide ongoing program ideas to staff.
  • Be an ambassador for the Pre-College Program at all times
  • Other duties as assigned

 QUALIFICATIONS: 

  • Achieve and maintain a minimum 2.0 QPA prior to the initial semester of hire
  • Pre-College CAs must be in and maintain good disciplinary standing with CMU. A Community Standards record check is completed during the selection process.
  • Pre-College CA candidates are required to have experience and proven leadership skills with a residential leadership position on CMU campus including Pre-College RA, SAMS RA, or other leadership position experience preferred.
  • Ability to embody, articulate and operationalize the Pre-College Mission and Vision
  • Commitment to diversity and inclusion in community life
  • Ability to mentor and lead others
  • Effective project planning and management skills
  • A strong work ethic, including reliability and passion for the work
  • Ability to serve as a role model for others
  • Ability to initiate & orchestrate administrative processes in a timely and thorough manner
  • Ability to manage multiple commitments and an active schedule
  • A strong desire to leverage the potential of the Pre-College setting toward creating experiences with a profound impact on the students

IMPORTANT POLICIES REGARDING PRE-COLLEGE EMPLOYMENT:

  • The Pre-College CAs are supervised by the Director of Pre-College Student Affairs. Training and on-going supervision by the aforementioned staff will assist the CAs in successfully understanding and fulfilling each of these roles.
  • All residential staff are required to stay in their Pre-College campus housing assignment for the duration of the summer employment. The only exception would be on an approved day off. No more than 2 days off may be taken consecutively.
  • No guests are permitted to stay in the Pre-College residential facility.
  • All Pre-College staff are considered to be on-duty unless they are on an officially approved day off and must abide by the policies set forth for the Pre-College staff in writing and communicated during training.
  • No days off are permitted during staff training, Opening Day, Orientation, Family Weekend, Closing Banquet, Closing Day.
  • Outside Commitments: CAs are not permitted to engage in any outside commitment during their term of employment (June 3 – August 10, 2019). CAs will be permitted to take time off. The “outside commitment restriction” refers to taking courses, an additional job, research, or volunteer work outside of Pre-College.

Statement of Assurance

Carnegie Mellon University does not discriminate in admission, employment, or administration of its programs or activities on the basis of race, color, national origin, sex, handicap or disability, age, sexual orientation, gender identity, religion, creed, ancestry, belief, veteran status, or genetic information. Furthermore, Carnegie Mellon University does not discriminate and is required not to discriminate in violation of federal, state, or local laws or executive orders.

Inquiries concerning the application of and compliance with this statement should be directed to the university ombudsman, Carnegie Mellon University, 5000 Forbes Avenue, Pittsburgh, PA 15213, telephone 412-268-1018.

Obtain general information about Carnegie Mellon University by calling 412-268-2000.

Apply Here

Position Description: CMU Pre-College Resident Advisor (RA)

Position provides Pre-College Student Life support for the following programs: APEA, Architecture, Art, Artificial Intelligence, Computational Biology, Design, Drama, Music, National High School Game Academy, and SAMS.

Position Purpose: To act as a residential leader for the Pre-College Student Life summer program. The scope of RA responsibilities include Student Support/Supervision, Role Modeling, Experiential Education and Event Planning, Emergency Response, Administrative, and more.

Dates, compensation, and terms

Supervisor: Program Director for Pre-College Student Affairs
Contact: 412-268-5914
  • Anticipated Start date -  June 19, 2019
  • End date – August 10, 2019
  • Stipend term: June 19 – August 10, 2019
  • Residential term: On campus housing is required and provided June 19 - August 10, 2019
  • Meal plan term: June 20 - August 10, 2019. Approximately 10 meals within the term may not be covered. Staff will be informed in advance of these non-covered meals.
  • Compensation: Stipend, Room, and Board as per the terms listed above

Responsibilities of the Pre-College RA

Student Support/Supervision
  • Keeping in mind that the students are minors, RAs will act as a supervisor for an assigned group of 15-25 Pre-College students helping them to become independent, grow socially, academically and psychologically in a safe and comfortable living environment.
  • While all RAs are responsible for the well-being of the students, they are not expected to handle serious counseling situations. In many cases, Pre-College RAs work with Counseling and Psychological Services to get their residents connected with the professional resources available on campus.
  • RAs will provide support to their residents around personal and academic issues and also serve as mediators helping students establish roommate agreements and resolve roommate conflicts and personal disputes
Community Development
  • Create a welcoming and inclusive environment for all students and uphold community expectations
  • All Pre-College RAs will be expected to be a role-model to the students enrolled in the Program by being involved on campus and living well-balanced life-styles.
  • RAs will uphold the Pre-College and the Carnegie Mellon community standards and policies, model these policies, educate others, enforce policies and confront violations.
Educator/Program & Event Planning
  • Create a welcoming and inclusive environment in the Pre-College residential community by planning and executing passive and active programs, educational opportunities
    • Assist with procedures such as the opening and closing of the residence halls and contribute to every aspect of the Pre-College Student Life program as assigned. RAs will have the opportunity to take days off and will have incredible amounts of support and help along the way in this endeavor.
    • Create, plan, and facilitate social and educational programs that fit into the mission/vision of the Pre-College Program for their floors, small areas and larger communities.
    • In coordination with the CAs, carry out program/event planning and execution
    • Facilitate major Programs as assigned by CAs, Coordinator, and Director (i.e. Opening Day, Orientation, Closing Ceremonies/Banquet, Closing Day, Family Weekend, large on- and off- campus events)
    • Lead a club activity (be creative and come up with something that is sustainable and students will enjoy participating in. Some ideas in past years were: Big Questions, Epic Craft Time, Swimming Club, Sports clubs, Pre-Cappella, Pre-C Players - Improv)
    • Facilitate on-campus activities & events as assigned by CAs, Coordinator, and Director (i.e. Activities Fair, 3-week party, Open Mic, Closing party, Orientation, July 4th activities, and other events)
    • Participate in and supervise off-campus trips including transportation, as assigned (i.e. Kennywood, Fallingwater, private movie showing at local cinema, Local Broadway Show, Pirates Game, Museum trips, etc.)
    • Create opportunities in the PC community for dialogue and facilitate a diverse and comprehensive range of ideas, experiences and opinions.
    • Organize and manage program supplies, supply ordering & acquisition in coordination with CAs
    • Facilitate move-in of Early Arrivals and creating a warm & welcoming environment for them before Opening Day including coordinating meal/snack and welcome events in coordination with CAs
Emergency Response
  • In the event of an emergency, all RAs are first line of response in the residence halls regarding issues such as fire and minor medical emergencies. In most emergency situations, the RA's primary role is to call for additional help and to offer support for the individuals involved.
  • Participate in rotational duty schedule and manage curfew sign-in in coordination with the CAs. Be prepared to facilitate emergency action plan in coordination with the CAs/Coordinator/Director
  • A major role of every staff member is to make every effort to try to prevent emergency situations from happening
  • Every RA is required to participate in the rotational duty schedule
Administrative
  • Follow systems, policies, procedures, and forms to help run program effectively (Complete Budget worksheets, programming forms, judicial write-ups, etc. Complete forms and reports)
  • Maintain floor bulletin boards, and door decs. Educate residents by passing on information about healthy living, academic skills and personal wellness.
  • Attend staff meetings that occur twice/week
  • Attend weekly Dining meetings as assigned by CAs
Additional Responsibilities
  • Attend staff meetings.
  • Maintain clear and positive written and verbal communication with staff and supervisor.
  • Participate enthusiastically in activities, providing support and guidance to those assigned as leaders.
  • Promote participation of all staff members in programs.
  • Provide ongoing innovative ideas.
  • Be an ambassador for the Pre-College Program at all times.
  • Other duties as assigned

 QUALIFICATIONS: 

  • Achieve and maintain a minimum 2.0 QPA prior to the initial semester of hire
  • Pre-College CAs must be in and maintain good disciplinary standing with CMU. A Community Standards record check is completed during the selection process.
  • Ability to embody, articulate and operationalize the Pre-College Mission and Vision
  • Commitment to diversity and inclusion in community life
  • Effective project planning and management skills
  • A strong work ethic, including reliability and passion for the work
  • Appreciation for the importance of diversity and inclusivity in community life
  • Ability to serve as a role model for others
  • Ability to orchestrate administrative processes in a timely and thorough manner
  • Ability to manage multiple commitments and an active schedule
  • A strong desire to leverage the potential of the Pre-College setting toward creating experiences with a profound impact on the students

IMPORTANT POLICIES REGARDING PRE-COLLEGE EMPLOYMENT:

  • The Pre-College RAs are supervised by a Community Advisor (CA) in conjunction with the Program Director for Pre-College Student Affairs. Training and on-going supervision by the aforementioned staff will assist the RA in successfully understanding and fulfilling each of these roles.
  • All residential staff are required to stay in their Pre-College campus housing assignment for the duration of the summer employment. The only exception would be on an approved day off. No more than 2 days off may be taken consecutively.
  • No guests are permitted to stay in the Pre-College residential facility.
  • All Pre-College staff are considered to be on-duty unless they are on an officially approved day off and must abide by the policies set forth for the Pre-College staff in writing and communicated during training.
  • No days off are permitted during staff training, Opening Day, Orientation, Family Weekend, Closing Banquet, Closing Day. Days off must be approved in advance and will be approved on a first-come, first-served basis.
  • Outside Commitments: RAs must receive approval in writing prior to engaging in any commitment outside of the Pre-College program.

statement of Assurance

Carnegie Mellon University does not discriminate in admission, employment, or administration of its programs or activities on the basis of race, color, national origin, sex, handicap or disability, age, sexual orientation, gender identity, religion, creed, ancestry, belief, veteran status, or genetic information. Furthermore, Carnegie Mellon University does not discriminate and is required not to discriminate in violation of federal, state, or local laws or executive orders.

Inquiries concerning the application of and compliance with this statement should be directed to the university ombudsman, Carnegie Mellon University, 5000 Forbes Avenue, Pittsburgh, PA 15213, telephone 412-268-1018.

Obtain general information about Carnegie Mellon University by calling 412-268-2000.