Carnegie Mellon University

Hiring Student Workers (2016-2017)

There has been significant focus over the past year (2016-2017) to implement best practices for hourly student hiring. New requirements provide guidance for hiring departments, transparency to students, and support of Federal Work-Study employer requirements.

Changes include: 1) hourly student pay ranges, 2) undergraduate and graduate hourly job profiles, and 3) grading assignments. Please visit the student job information link on the CMUWorks Service Center website to view materials or select the links to the right. Additional student hiring information, including required pay rate validation examples, can also be found on the CMUWorks website and the Career and Professional Development Center website.

The academic year period for student employment is August 8, 2016 to May 14, 2017. The ending date of May 14, 2017 should be used for all student academic year appointments. Please note:

  • New academic year appointments must be entered for all returning students, and new pay rate validation support for each student position must be uploaded in Workday.
  • Be sure that you have ended all student summer appointments on or before the new academic year start date for each appointment.

There are three types of hourly student employment options available:

  • Federal Work-Study (FWS): Funding = 40% Federal / 60% Employer
  • Federal Community Service Work-Study (FCS): Funding = 70% Federal / 30% Employer
  • Non-Work-Study (NWS): Funding = 100% Employer

2016-2017 Academic Year

The academic year period for student employment is August 8, 2016 to May 14, 2017. The ending date of May 14, 2017 should be used for all student academic year appointments. Please note:

  • New academic year appointments must be entered for all returning students, and new pay rate validation support for each student position must be uploaded in Workday.
  • Be sure that you have ended all student summer appointments on or before the new academic year start date for each appointment.

There are three types of hourly student employment options available:

  • Federal Work-Study (FWS): Funding = 40% Federal / 60% Employer
  • Federal Community Service Work-Study (FCS): Funding = 70% Federal / 30% Employer
  • Non-Work-Study (NWS): Funding = 100% Employer

Pay Rates for Student Employees

TYPE OF EMPLOYMENT

HOURLY RATE RANGE

Federal Work-Study

Undergraduate Students $7.75 - $12.00 per hour
Graduate Students $7.75 - $16.00 per hour
Federal Community Service
Undergraduate Students $8.00 - $12.00 per hour
Graduate Students $8.00 - $16.00 per hour
Non Work-Study
Undergraduate Students $7.75 and up per hour
Graduate Students $7.75 and up per hour

Confirmation of Federal Work-Study Eligibility

You can verify a student's Federal Work-Study award in one of two ways:

  • The student can show you his/her financial aid award letter, or
  • You can send an email request to thehub@andrew.cmu.edu (the email must include the student's name and Andrew ID)

Biweekly Pay Schedule

Please refer to Payroll's Pay Calendars located on the CMU Works website for 2016-2017 time sheet and approval deadlines and pay dates.