Carnegie Mellon University

Military Service

If you must miss work in order to serve in the Uniformed Services, your rights and benefits are protected under the university's Military Leave Policy [pdf]. There are steps you should take to ensure that you receive the benefits you are entitled to.

If you need to take a leave of absence due to a family member's military service, eligible employees may take Military Family Leave.

  • You should provide notice of the need for military leave to your supervisor and the Leaves Manager in the HR Benefits Office as far in advance of the anticipated leave as reasonably possible.
  • The Military Leave Policy details the protections you are guaranteed and the steps you should take to initiate military leave.
  • Your rights and benefits depend on the length of your leave.
  • To initiate a Military Leave, you must submit notice to the Leaves Manager, along with copies of any relevant military orders.
  • Military Family Leave provides eligible employees unpaid leave of 26 work weeks in a single 12-month period to care for a covered service member injured in the line of duty on active duty with the Armed Forces.
  • It also provides eligible employees with up to 12 work weeks of leave during any 12-month period because of a qualifying exigency arising out of the fact that the spouse, child or parent of the eligible employee is on covered active duty. Qualifying exigencies may include attending certain military events, arranging for alternative childcare, addressing certain financial and legal arrangements, attending certain counseling sessions, and attending post-deployment reintegration briefings.
  • Your rights and obligations regarding Military Family Leave are governed by the university's FMLA Policy.
  • Apply for FMLA leave through the HR Benefits Office.
  • During a Military Leave, you will continue to accrue service for any seniority based benefits, including but not limited to vesting of retirement plans and eligibility for PTO, vacation and sick leave.
  • Benefits coverage depends on the length of the leave. You may continue your healthcare benefits by paying the applicable COBRA premiums.
  • Life and Family Status Changes — Military Leave may qualify as an opportunity to change your benefits, depending on the length of the leave. Changes may be made by contacting the Leaves Manager within 30 days of the start of the Military Leave. Changes can be made again within 30 days of return from Military Leave.
  • Military Leave Policy (Staff Handbook) — The policy details your rights and responsibilities when taking military leave and when you seek reemployment at the university.
  • Veterans' Employment and Training Service (VETS) — Find more information about veterans' employment rights.
  • Employee Assistance Program — The EAP provides CMU employees and their household members with resources to assist with any stress, financial planning, child care or other issues that you or your family may experience during your service.
  • Workday Login — You are encouraged to self-identify as a veteran through Workday.