Before beginning your Room Selection process, please review all relevant policies and forms below. If you have questions, email or call 412-268-2139.
Housing Contract Cancellation Policy & Fees
Housing contracts are for the entire 2018-2019 Academic Year. The Open Cancellation Period - which runs from March 12, 2018 through April 6, 2018 - is the only opportunity to cancel for any reason without penalty. There is no Open Cancellation Period for students who sign their housing contracts after April 6.
Before canceling your Housing License Agreement, please remember:
- Housing cancellations are final — if you cancel and then later change your mind, you'll have to reapply through a non-guaranteed housing wait list.
- You will receive - and must keep - your cancellation confirmation email.
- Your space will be filled with a new resident assigned by Housing Services - pull-ins are not permitted once Room Selection ends.
How To Cancel Your Housing Agreement
Housing cancellations are granted to students who participated in Room Selection and cancel their housing assignments within the timeline of the Open Cancellation Period (March 12 through April 6, 2018). If you are canceling during this timeframe, follow the instructions below:
- Log into the Housing Portal and go into your 2018-2019 Academic Year Housing Application.
- Click on "Cancel Agreement" — this will take you to the cancellation form. (Please note - this option will not be available within the portal until 9 a.m. on March 12)
- Select your reason for cancelling and click on the "Cancel Agreement" button.
- Log-in to your Andrew email to verify that you received a cancellation confirmation email — if you did not receive a confirmation email, your cancellation did not go through.
Additional Details about Cancelling
Residents who do not request a cancellation before 12 pm on April 6, 2018, will be held responsible for ALL housing costs, unless you are leaving the university for an approved reason. This includes residents who sign a housing contract or confirm an Open Assignment after April 6.
Residents who have signed a Housing License Agreement for 2018-2019 academic year through campus housing should not sign leases for off-campus apartments after April 6, 2018. University housing contracts are for the full academic year (both the fall and spring semesters).
Additional Room Selection Policies
In order to efficiently utilize available room spaces, residents who retain their current rooms must fill all vacancies in the room, suite, or apartment. Following the retention period, residents who retain and do not pull-in roommates to fill all vacancies will be consolidated with other residents in half-filled rooms.
This means that if you do not pull in roommates to fill all vacancies, your final assignment may not be the specific room/suite/apartment that you retained. Residents will either be reassigned to a new room (of a similar room type, if available, but not guaranteed) or will be assigned a roommate who also did not pull-in roommates. You will be notified via email of your new assignment if you are consolidated.
Though class standing, room type, and other preferences will be strongly considered, consolidations will be made at the discretion of Housing Services.
Proxy Form Policy
Housing Services does not want anyone to miss class in order to participate in Room Selection. Since many Room Selection events take place during hours when classes are held, students should have a back-up plan. In some instances, students can designate a proxy to select for them.
- Retention - Retention is completely online and takes less than five minutes; students should not need a proxy.
- Room with a Retainer/Pull-ins - Students who are being pulled in typically attend in person. If you aren't able to attend, complete a Proxy Form (pdf) and send a friend with the form and a copy of your ID.
- Block Housing - Block Housing group members authorize the Block Housing Representative to serve as their proxy through the Block Housing application process, thus no additional proxy form is required.
- General Room Selection - Residents participating in General Room Selection with roommates will generally rely on the person with the best selection timeslot to select a room for the group. If that person is unavailable, the person with the next best timeslot can go in at his or her own timeslot and assign the group. Or the person with the best timeslot can go in as soon as he or she is available.
Selecting Policy: Selecting with a Roommate
Groups of friends who choose to live together generally have a more positive living experience and fewer roommate conflicts than roommates who are randomly assigned to live together. For this reason, we encourage residents to talk to their friends and select spaces together as roommates.