Carnegie Mellon University

We hope you had a great year!

Have a safe and restful summer! All of the information you need to move out of your on-campus housing can be found here, but please feel free to email Housing Services with any questions.

Moving Out at a Glance

Residence halls, apartments, and Greek housing close on Wednesday, May 16, at noon.

Residents should move out of their rooms within 24 hours after their last exam (unless staying for a university-related reason, such as being a graduating senior), and no later than 12 pm on Wednesday, May 16.

Graduating seniors must move out no later than 12 pm on Monday, May 21. 

Extension Requests

If there are extenuating circumstances that impact your departure date, you must complete an extension request. The extension form will be available April 16th.

Graduating seniors and summer housing residents do not need to apply for an extension. 

Students transitioning into their summer housing assignments will stay in their current rooms until notified by Housing Services about when they can move into their summer assignment.

Prepare Your Room for Check-Out

Before leaving, all furniture must be arranged back into move-in condition and rooms must be completely clean and free of all personal belongings and trash. All drawers should be empty and wiped clean with a damp towel. All personally constructed lofts must be taken apart and removed from the residence hall. Items left in rooms will be discarded.

Residents of campus housing are responsible for all damages incurred to their room and/or public spaces. This includes damage to furniture in the rooms or public spaces. 

Hard Key Return — Oakland Residents

Oakland residents in Fairfax, Neville, Shady Oak, and Webster will need to return their keys and completed form in the Housing Check-Out and Key Return Receipt envelope provided by their RA to to the Residence on Fifth service desk. Failure to return your keys will result in a fee of $150.

Laundry cards must also be returned. Failure to return your laundry card will result in a $25 replacement fee.

Do not return keys to campus police or Resident Assistants.

Greek Resident Move-Out Information

Right of Inspection

The Greek organization agrees to permit Carnegie Mellon University or its designees to regularly enter the facility, including private rooms, during normal working hours for the purposes of inspection and maintenance as well as to enter the facility at any hour for the purpose of making emergency repairs.


In accordance with the Greek lease, all Greek buildings will be treated for pests during the summer period. This service focuses on the kitchen and basement areas.

Additional service and individual private spaces will be treated as necessary and can be scheduled through an online Maintenance Request.

In order to prepare an area for treatment please move everything at least three feet away from walls, throw out all garbage, put away all food, remove all supplies from kitchen stock room, turn off gas, cover all fryers and clean all surfaces. Any unprepared areas will not be treated.

The Greek Facility Coordinator will communicate with the designated Summer House Manager for scheduling summer pest control.


For kitchens to remain open in the facilities that have commercial kitchens, each house must gain approval through the Office of Residential Education and Housing Services by DATE TBD. Those houses operating a kitchen will be required to follow a set of expectations that includes the items below. No kitchen will remain open without the proper approvals. 

For those facilities that have commercial kitchens, each house must maintain a certified cook that will perform all of the cooking in the facility. Individuals other than the cook are not permitted to cook in the commercial kitchen.

  • Failure to comply will result in the loss of a permit and subsequent closing of the kitchen by the Allegheny County Health Department and/or Housing Services.
  • Proof of Cook Certification (if not the current cook with certification on file) is due to Housing Services before any cooking occurs.
  • Kitchens must be clean and sanitary at all times.
  • The elected representative of the house must maintain the kitchen, pantry and dining areas in such a manner as to be in compliance with current standards set forth by Article III of the Allegheny County Health Department — Food Protection Division.
  • A kitchen permit must be purchased by the Greek organization from the county and renewed every September.
  • If a certified cook cannot be obtained, then the kitchen will be closed for the summer (gas will be shut off to kitchen and the kitchen will be locked). Entry into a closed kitchen will be considered a community standards violation by the Office of Residential Education.

Summer Occupancy

Greek facilities that wish to remain open during the summer period must have a minimum of five residents (who must be members of the Greek organization) occupying the facility at all times during the summer period. Learn more about Greek Summer Housing.

Move-Out Additional Information

Storage is not available for bikes during the summer months. Do not leave bikes in buildings or on bike racks around the campus. Bikes left within residential buildings and surrounding areas after May 21, 2018, will be removed and stored at the owner’s expense. 

Remember to have your bike registered with Campus Police.

This applies to residents of Fairfax, Neville and Webster apartments. All Comcast cable modem equipment should be left in the apartment, connected and in plain sight. This equipment includes the cable modem, the modem power supply, the coax cable and the Digital Transport Adapter. Residents will be billed for missing or damaged cable equipment.
There will be clothing donation boxes at the front entrance of residence halls. A student organization will be collecting the donations. Please look for advertisements in your buildings and large boxes or bins to collect donations.

Students are responsible for removing garbage from their living spaces. Garbage should not be swept into hallways, but rather placed in hall containers. Students will be charged via common area damage assessments for any trash placed in common areas during closing.

Students are responsible for removing large trash items (non-university furniture, carpets, wood, cinder blocks, etc.) to an appropriate dumpster site. DO NOT place these items in a trash compactor. During move out, additional dumpsters will be placed at:

  • Doherty: upper parking lot
  • Donner: behind the building near the compactor
  • Fraternities & Sororities: upper lot
  • Hill area: near Hamerschlag
  • Morewood Gardens: at the rear of the building
  • Mudge: on the service drive at C Tower 

Moving carts will be available at the Stever service desk through May 16th and at the Donner and Residence on Fifth service desks through May 21st at noon. From May 21st through the end of summer housing, moving carts will only be available at the Residence on Fifth service desk. It is required that you leave a photo ID with the desk attendant to check out a cart. You will be responsible for the cart while it is assigned to you. Since supply is limited, carts must be returned within two hours.

Representatives from Microfridge will retrieve units beginning on May 22. You must empty, defrost and prop open the rental unit and leave it secured in your living space.Units should be left in the same condition as when received. Do not simply turn off and unplug the unit leaving it to thaw and drip on the floor. Students will be billed for any damage caused to flooring due to water leaking.
Please limit the time you are parked around all buildings to only the time needed to pack your vehicle. Campus Police will be enforcing all traffic regulations and ticketing. In order to avoid violating any traffic regulations, we highly suggest that you pack up your room, then pack up your vehicle.

Returning students: If you are leaving campus for the summer, studying abroad, taking a leave of absence, or leaving campus for an extended period of time for any reason but plan on returning, please visit Carnegie Mellon Postal Services for its mail forwarding policies and services.

Residents Moving Off-Campus: Your mailbox will be released once you are no longer a campus housing residents (Note: This applies only to students who were first-years during the 2016-2017 academic year; all residents prior were grandfathered in and will keep their mailboxes until their enrollment status changes.)

Graduating students: Your mailbox will be released once you have graduated. You must submit a mail forwarding form online by June 1, 2017 or your mail will be returned to sender.

Carnegie Mellon Postal Services, located on the lower level of the Jared L. Cohon University Center, provides a full range of USPS postal services as well as selling boxes and packing supplies.