Carnegie Mellon University

Enrollment Services

Information for Faculty & Staff

Course Add, Drop & Withdrawal Process

Changes to the course drop and withdrawal deadlines and the addition of a voucher process for late course drops were implemented beginning with the fall 2018 semester. Add, drop and withdrawal dates may be found on the official Academic Calendar

It is expected that students who are full-time after the add period retain full-time status (36 units) unless there are extenuating circumstances. In order to drop below full time, students should meet with their advisor and associate dean. Students are not permitted to use vouchers to drop below full-time status. 

Graphic depicting add, drop, withdrawal timeline

Add/Drop

DEADLINE:

Fall & Spring Semesters: Monday after first two weeks of classes.
Minis, Micros, Doctoral Course-Sections & Summer Sessions: View Academic Calendar for deadlines.

PROCESS:

Students can add and drop courses in Student Information Online (SIO) depending on course availability/space and pre- and co-requisite requirements.

transcript impact:

Courses dropped will not appear on the transcript.

tuition impact:

Tuition is adjusted if dropping below full time (less than 36 units). 

LATE ADD:

Students who wish to add a course after two weeks must obtain academic advisor approval, and complete a Course Add, Switch Section or Change Units Request (pdf) form and submit it to The HUB (with required signatures) to be processed by the University Registrar's Office.

 

Drops

Deadline:

Fall & Spring Semesters: Monday after six weeks of classes. 
Minis, Micros, Doctoral Course-Sections & Summer Sessions: View Academic Calendar for deadlines.

Process:

Students taking undergraduate and master's courses may drop a course in SIO up until the drop deadline; however, permission must be obtained from the academic advisor to drop below full time (36 units) during this period.

Transcript impact:

Courses dropped by the deadline do not appear on the transcript.

Tuition impact:

Tuition is not adjusted for courses dropped during this period.

LATE DROP:

Students who wish to drop a course after the drop deadline must consult with their academic advisor to use a drop voucher

 

Withdrawals

DEADLINE:

Fall & Spring Semesters: Monday after 10 weeks of classes.
Minis, Micros, Doctoral Course-Sections & Summer Sessions: View Academic Calendar for deadlines.

PROCESS:

Students may withdraw from a course during this period after consultation with their academic advisor. To withdraw, a Course Withdrawal Request (pdf) form must be completed by the student and submitted to The HUB (with required signatures) for processing by the University Registrar's Office.

TRANSCRIPT IMPACT:

A "W" grade appears on the transcript.

TUITION IMPACT:

Tuition is not adjusted during this period.

LATE WITHDRAWAL:

Course withdrawals are generally not permitted after the withdrawal deadline unless the student has experienced an extenuating circumstance (not of their making or control). Students should discuss late course withdrawals with their academic advisor.

Drop Vouchers

A drop voucher system has been implemented to permit a limited number of late course drops. Voucher details are as follows:

  • Vouchers are not intended to be used for exceptional or extenuating circumstances; they cannot be used to drop below full-time status (36 units); and they cannot be used for courses from which a student has already withdrawn.
  • Undergraduate students are permitted three drop vouchers over the course of their undergraduate career and may use only one voucher per semester (including summer).
  • Master's students are permitted one drop voucher per 12 months of study (beginning with the month they started) and may use only one voucher per semester (including summer). 
  • Courses dropped using a voucher will be removed from the student's transcript, as long as the drop is confirmed in SIO by the student within 24 hours of receiving the automated voucher email.
  • Students may elect to request drop vouchers up until the last day of classes each semester.
  • Tuition will not be adjusted for courses dropped with a voucher.