Travel and Campus Visits
How are campus visits, tours and information sessions being impacted?
The university has decided to cancel all admission related visits and group tours for the foreseeable future. During this time, there will not be any formal admission events, overnight stays, tours or classes to attend. However, we are making every effort to ensure that there are high-quality online or virtual experiences that can help inform students’ decisions to enroll.
Should accepted students alter their plans to visit campus?
All accepted students will have the opportunity to participate in a virtual campus visit experience. We are making every effort to ensure that these high-quality remote experiences will help inform students’ decisions to enroll.
What travel restrictions is the university following?
- CMU has suspended all U.S.-based domestic and international travel for university business until further notice.
- We continue to work with our international campuses on the appropriate travel restrictions for their regions.
What countries have travel restrictions?
The university is following CDC travel restriction guidelines. Currently, all countries on the CDC Level 3 list have travel restrictions. This list is changing quickly. Anyone traveling should pay close attention to the restrictions and the guidelines associated with it. CMU is also updating the list on its travel restriction website.
Who can I contact with questions about my trip?
Students with questions about their canceled travel should contact their trip leader, faculty advisor, the SLICE Office or the Office of International Education. Faculty and staff with questions regarding travel can contact their faculty, department or unit head.
How is the university handling study abroad programs?
Should I reconsider my travel plans?
In addition to all restricted international, U.S. domestic university travel, we strongly encourage students, faculty and staff to postpone personal international travel plans. Additional travel warnings, delays, cancellations and restrictions to re-enter the U.S. for an undetermined amount of time could be real possibilities.
How can I pursue refunds and reimbursements for expenses incurred on university-sponsored travel canceled due to COVID-19?
If expenses have already been incurred for university business travel that is canceled as a result of circumstances related to Coronavirus, the Provost office, OVPR and Finance advise the following:
- Work directly with your travel service providers to ensure that all possible refunds and credits have been pursued. If you booked through preferred university travel agencies, work with them directly to pursue refunds or credits. If you booked with outside providers, work directly with those providers to determine what refunds or credits they are offering at this time. Note that several travel service providers have temporarily changed their cancelation fee policies and practices during this time.
- If the planned travel was to be supported by an externally sponsored project, work with administrative support in your department/college to determine whether such expenses can still be charged to that sponsored project. Agencies are actively considering temporary changes to allowable cost policies. The OVPR and SPA are maintaining a web page containing specific guidance on pursuing approval from sponsors for such expenses.
- Expenses that cannot be recouped by sponsors and/or service providers should be discussed with relevant supervisors, department heads/program directors and college deans/unit leaders. The Provost has asked that faculty, departments, and units/colleges attempt to share responsibility for these expenses. If an expense cannot be covered by a combination of faculty, department and unit/college resources, the relevant academic dean may inquire with the Provost office with a shared understanding that some level of financial consequence may be an unfortunate outcome of this global public health situation.
What should faculty and other hosts do regarding visitors (or hosting an event with international visitors) on campus who have already traveled from an affected area under a Level 3 CDC travel warning?
- The same self-isolation and symptom guidelines for CMU faculty, staff and students are in effect for visitors who have arrived in Pittsburgh and on campus for speaking or other engagements. Visitors who experience symptoms during self-isolation periods should contact a local urgent care center or hospital.
- Principal investigators and hosts must share the health information and self-isolation guidelines, which can be found on CMU's coronavirus website, with those guests who have arrived from countries under the Level 3 CDC travel warning.
- Check the CMU Travel Restrictions website for the latest countries impacted by the global coronavirus outbreak.
- Those who have questions or need advice about how to proceed regarding guests currently on campus, please contact CMU's Enterprise Risk Management at firstname.lastname@example.org.
- Anyone planning to host visitors from a CDC Level 3 country in the coming weeks and months is encouraged to consider rescheduling until a later date.
What do I need to do if I am returning from travel from an affected country or area?
- All students, faculty and staff who, in the last two weeks (as of March 12), have traveled to Seattle, Washington; Santa Clara County, California; and New Rochelle, New York, should not return to campus. These three locations were recently declared high-risk areas by the Allegheny County Health Department.
- Returning from these areas, as well as international countries under Level 3 travel warnings by the Centers for Disease Control and Prevention, will require you to follow CMU’s self-isolation guidelines.
How do I self-isolate and how do I report it to the university?
- Self-isolation means you should avoid contact with other people. This also means that members of the university community who have been to an affected area within the last 14 days should not attend class, worksites, laboratories, study groups, or other events and activities on- or off-campus until that 14-day period following departure from an affected area has ended and they are symptom-free.
- Students who live in university housing will be provided space to self-isolate and will be supported by Student Affairs. Any student who is impacted will be provided academic accommodations and support. The university will help identify options to support students living off-campus.
- Faculty and staff members who have traveled to an affected area under a Level 3 CDC travel warning, and are subject to an associated self-isolation, should contact their supervisor or department head to discuss a remote working arrangement for the duration of the isolation. For additional information and help, faculty, staff and supervisors may consult the Leaves Administrator in the Benefits Unit of the Office of Human Resources.
- For any questions about the university's expectations and to notify the university of your self-isolation (student, faculty or staff), please contact Maureen Dasey-Morales, associate vice president for community health and well-being.
- We ask any university community member who is self-isolating to notify the university so CMU can provide support during time away from campus. Personal information will be treated sensitively and with appropriate confidentiality.