Carnegie Mellon University

Creating Meetings

There are two options for creating meetings in Zoom: impromptu and scheduled. Review the sections below and complete the steps for each as needed.

Start a Meeting

To start a meeting:

  1. Open Zoom. Visit Launch Zoom for instructions on downloading and logging into the app.
  2. Click the arrow to the right of New Meeting, then select Start with video or Use my personal meeting ID. By default, Zoom meetings will begin with video enabled.
  3. You will be prompted to join the meeting with audio or you can choose to leave your audio disabled.
  4. Click the Invite button to invite: contacts, a Zoom room, or an email address.
  5. You can also copy the URL to the meeting or the invitation itself and paste into an email, Slack channel, or other form of communication.

Schedule a Meeting

To schedule a meeting:

  1. Open Zoom. Visit Launch Zoom for instructions on downloading and logging into the app.
  2. Click Schedule. To simplify the scheduling process, visit Zoom Exchange Add-in for more information on adding Zoom to Outlook.
  3. Enter the meeting parameters, including: when the meeting will occur, video and audio options, meeting options, and what calendar you would like to output it to.
  4. Click the Schedule button, and a calendar invitation will launch in your primary mail application. You can then send the invite to any individuals you would like to attend.

Visit Enabling and Adding a Co-Host for more information on setting up a co-host for your meeting or webinar.