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Configure & Run an Identity Finder Search

Windows XP, Vista or 7

  1. Before you begin...
    • Connect or insert any external storage media (external hard drives, USB drives, CDs or DVDs) or file server shares that you want to search in addition to your computer's hard drive.
    • Disconnect from any file server shares that you do NOT want Identity Finder to search.
    • If you use Microsoft Outlook as your email client, follow these additional steps to set your Outlook password.
  2. To launch Identity Finder Enterprise Edition, select Start > All Programs > Identity Finder > Identity Finder.
  3. If this is your first time using Identity Finder, you will be asked to create a profile password. This password will also act as the password to your Password Vault. Enter your password twice and click Next, then click OK.
    Important Note: This profile password will automatically be used to password-protect files via Identity Finder's Secure action or the Encrypt tool. There is NO WAY to recover a forgotten profile password. Once you've established this password, write it down and lock it in a SECURE location. If you plan to password-protect files for Carnegie Mellon business or academic operations, be sure to inform your supervisor of the secure location of the profile password to ensure business continuity. Do NOT use your Andrew account password as your profile password.
  4. The Identity Finder Wizard window appears. Select the Continue Search Wizard button.
    welcome
  5. The Automatic Search Using AnyFind window appears. Under AnyFind Searching, be sure that the checkboxes for Social Security Numbers, Bank Account Numbers, Credit Card Numbers, Driver Licenses and Passwords are checked. Under AnyFind Worldwide Searching, select Yes if you are likely to have personal information from Australia, Canada or the United Kingdom stored on your computer. Click Next.
    Note: If you choose to search for non-US identification numbers, then the Automatic Search Using AnyFind Worldwide window appears. Select the additional countries and identity types for which you would like to search and click Next.
    search-anyfind
  6. The OnlyFind Search Using Your Personal Information window appears. If you wish to provide Identity Finder with your personal information to search for in addition to the Automatic Searching generic rules, select the Yes radio button. Otherwise select the No radio button to only use the Automatic Searching generic rules. Click Next.
  7. If you select Yes in step 6, the OnlyFind Search Using Your Personal Information window with entry fields appears (if you selected No, skip to the step 8). In the text fields, enter personal information to search for, and then click Add to move it to the OnlyFind Include List. Click Next.
    personal-info
  8. The Locations window appears. Check to be sure that checkboxes for Files and Compressed Files, Browsers, E-Mails and Attachments and Windows Registry are selected. Under File Locations, select the radio button for the places you want to search. Choose either My Documents and Settings, My Computer or Custom Location. If Custom Location is chosen, click the browse button to specify a directory or folder.
    search-location
  9. The Confirmation window appears. Review your selections, click Back to make any changes, or click Finish to begin the search as specified.

Scheduling Re-Runs

Mark your calendar or use the Identity Finder scheduling feature as a reminder to run Identity Finder on a regular basis. Depending upon your level of access to university related PII, we recommend the following:

  • If you have extensive access to university related PII or financial data, run Identity Finder weekly
  • If you have moderate access to university related PII or financial data, run Identity Finder monthly
  • If you have no access to university related PII or financial data, run Identity Finder quarterly.
Last Updated: 01/30/2012