Payroll Resources-CMUWorks Service Center - Carnegie Mellon University

Payroll Resources

2015 tax forms were mailed and (W-2s are available electronically to current employees in Workday).

You may use these instructions to access the 2015 W-2 electronically (current employees only).  Also, new for the 2015 tax year, there is a form called the Form 1095-C related to benefits coverage. If you need to request a copy, please contact the CMUWorks Service Center.

If you have specific questions about the W-2 or 1095-C issued to you by Carnegie Mellon, contact the CMUWorks Service Center.


2016 Payroll Calendars:

>> View All Payroll Calendars (with Google Calendars)


Payroll Information

Information on how to access your pay statements and tax filing documents with the Prior Payroll Documentation.


Social Security Numbers and Payroll

A valid Social Security Number is required for proper tax filing with federal, state and local tax authorities, as well as mandatory for setting up payment elections (such as direct deposit) and completing your withholding elections on Workday with the electronic tax forms. The accuracy of this information is critical to ensure correct information on your tax form W-2.  Inaccurate or missing information will result in a corrected W-2, and may require you to file an amended return if you have already prepared and filed your 2015 taxes. Even if you are no longer working at CMU, providing a valid Social Security Number is mandatory for the proper reporting of your taxation information. 

If a Social Security Number has been issued to you, you must contact the CMUWorks Service Center’s general line at 412-268-4600, or visit the CMUWorks Service Center (or Local HR Office) and provide us with your Social Security Number.

For your own protection, please DO NOT EMAIL US YOUR SOCIAL SECURITY NUMBER.

Payment without a Social Security Number

Until you provide your Social Security Number, direct deposit cannot be approved (even if you have submitted a request to set up direct deposit). The default pay election is check. For individuals working in Pittsburgh, checks can be picked up at the CMUWorks Service Center at 4516 Henry Street, Pittsburgh, PA with a photo ID.  For individuals working outside of Pittsburgh, please contact the CMUWorks Service Center if you have any questions.

Applying for a Social Security Number

Apply for a Social Security Number as soon as possible, as you need to allow time to receive this information from the Social Security Administration.  Information on how to apply for a SSN is available here: http://www.cmu.edu/oie/forstu/pdf/ssdirect.pdf


Payment Method and Direct Deposit

With Direct Deposit, your paycheck is electronically deposited into the account of your choice. And you'll never miss another lunch hour rushing around trying to deposit your check. Even when you're 3,000 miles away from home, we will deposit your check into your account on time.

Accessibility: You get immediate access to your money on the morning of pay day. So if you're away on vacation or on business, you can still draw on your paycheck at an ATM or by check.

Time equals Money: Not only will you save trips to the bank, you'll save money too. Many banks offer reduced fees for customers with direct deposit. Check with your bank to find out how much you could be saving.

The Process

The process is simple. Carnegie Mellon notifies your financial institution electronically that a specified amount of money should be deposited in the account you designate. You receive an earnings statement from Carnegie Mellon when your payroll deposit is made. This statement indicates the amount of money deposited into your account, the date, gross pay, deductions, taxes etc.

Until you provide your Social Security Number, direct deposit cannot be approved (even if you have submitted a request to set up direct deposit). The default pay election is check. For individuals working in Pittsburgh, checks can be picked up at the CMUWorks Service Center at 4516 Henry Street, Pittsburgh, PA with a photo ID.  For individuals working outside of Pittsburgh, please contact the CMUWorks Service Center if you have any questions.

Request Direct Deposit

Simply log into Workday and follow these instructions.  Be sure to select "direct deposit" after entering your bank information.  Please note: a valid Social Security Number in Workday is required in order to set up direct deposit.  Please contact the CMUWorks Service Center if you have any questions.

International employees should contact the CMUWorks Service Center or the Local HR Office regarding direct deposit.


Communication Allowance

Carnegie Mellon University's Communication Allowance Guidelines (pdf).  The Communication Allowance Form is available on the Finance Division Forms site.