Carnegie Mellon University

Nomination Process for The Gelfand Award

Nominator Requirements:
Nominations consist of two phases and may be made by any group of at least three people, as long as one is a current/retired faculty member and the two others (or more), are either:
  • a current or retired faculty member or administrator
  • a current or former full-time undergraduate or graduate student

Deadlines:
  • Phase 1 submissions must be received on or before the first Monday in November to be considered for that academic year. See additional guidelines below.
  • Phase 1 nominators will receive email notification in early/mid December as to whether their nomination is advanced to phase 2.
  • For Phase 1 nominations that are advanced, Phase 2 submissions must be received on or before the first Monday in February to be considered for that academic year. See additional guidelines below.
  • The group of 3 (or more) nominators is asked to prepare and submit a letter that explains why the individual is worthy of the award. The nomination letter must be submitted as a single pdf file (two, single-spaced pages maximum) via this nomination form.
  • This letter should be descriptive, convincing and specifically focused on the purpose of the award.
  • The decision to advance the nomination to the second phase is based on this letter alone. The committee will advance from two to five nominations.
  • Phase 1 nominators will receive email notification in early/mid December as to whether their nomination is advanced to phase 2.
  • The nominators, together with the relevant dean/department head/unit head (or their designee), are responsible for preparing the full nomination package based on the guidance below. The full nomination package must be submitted as a single pdf file via this nomination form.
  • The full nomination package should include:
    • Nominee’s Curriculum Vitae
    • A cover letter (two, single-spaced pages maximum) describing or summarizing the nomination case, ideally with highlights from the individual letters (see next sub-bullet). This cover letter may be a revised version of the original nomination letter.
    • Up to 30 individual letters of recommendation from appropriate parties, such as CMU faculty or administrators, internal or external colleagues, and present and former students.
    • Note: In the case of a department head nominee, the relevant dean should be included in preparation of the full package
  • Nomination packages often include items that help the committee understand the nominee’s broad impact on the university community, such as:
    • Letters from CMU and non-CMU colleagues who have first-hand knowledge of the nominee’s broad contributions to education
    • Letters from alumni who can comment on the impact of the nominee on their careers
  • The following should not be included:
    • Information on the candidate's research (unless it directly connects to the development of an educational program, materials, etc.)
    • Course syllabi and course evaluation materials
    • Student letters that focus on the candidate's teaching
  • Reminder: The maximum number of recommendation letters that can be submitted is 30
  • To ensure letter writers are aware, please include the following text in your request for their letters: "Please keep in mind that selected text from a nomination packet may be quoted in event publicity and ceremony recognition."