Information for Advisors/Administrators
Every student who applies for a SURG or SURG/CW grant must have a faculty advisor to oversee/supervise the student during the research process. Your letter figures prominently in the decision-making process by the URO selection committee. This is a competitive process. Advisors login here.
Give feedback to the student as she or he drafts the SURG or SURG/CW proposal and write a letter of collaboration to the SURG selection committee stating whether or not:
- the proposed project is feasible and worthwhile
- the student is capable of pursuing the research
- you, as the advisor, are willing to provide oversight
- you will meet with the student regularly during the course of the research project
Please see more information on Enhancing Education at Carnegie Mellon.
When the project is finished, please sign the Final Report Form, which includes a record of used funds.
We also hope that you will attend our undergraduate research symposium, Meeting of the Minds, in early May and see your student(s) present.
Review a Draft
Students are strongly encouraged to work with their faculty advisor on their proposal, attend a Proposal Writing Workshop run by the URO (dates available on our main page,) and to meet with the Undergraduate Research Office Director or Associate Director at least once prior to submitting a SURG or SURG/CW proposal to review a draft.
SURG proposals are read and evaluated by a selection committee of faculty representing all the colleges on campus, with at least one member from the student's college. Students should target their proposals to all "educated readers," not only to experts in their field, so that all readers can understand the research question, where it fits in the field, and the significance of the research.
Students and their advisors are notified of the committee's decisions, by e-mail, within a month of the SURG deadline. If a proposal is not funded, we try to give appropriate feedback so that the student can learn from the process. The committee may also request clarification of a proposal before making a funding decision.
Disbursement of Funds:
If a student is awarded a SURG or SURG/CW grant, he or she will be issued a check, in his or her name, by the Undergraduate Research Office.The student must come to an Open House to pick up the check. By accepting the check, students are agreeing to the conditions listed in the URO Funding Agreement form. Students are expected to manage the money, with advice from the faculty advisor. Some students may decide and arrange to have the check deposited into the advisor's discretionary account and access the funds this way.
If you have any questions about these expectations or anything else about the SURG or SURG/CW programs, please feel free to contact the Director of the Undergraduate Research Office, Stephanie Wallach at firstname.lastname@example.org, or the Associate Director, Jennifer Keating-Miller at email@example.com, or call 8-5702.