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Type I Guidelines for SURF

for Arts and Creative Humanities Proposals

Your SURF Art and Humanities Proposal should place your project in a larger creative context, while providing specific details about your objectives, process and product, as well as the anticipated impact on your development as an artist and/or humanist. A typical problem is to offer too broad a discussion and too much personal background. The directions below are intended to help you organize your proposal and present your information in a way that balances significance and detail and meets the requirements of grant-giving agencies, including the Undergraduate Research Office (URO). Please include the headings in the proposal exactly as they appear below. The proposal should be no longer than three pages. 

Part I. Abstract 

The Abstract is a brief but specific statement of the project's objectives, methods, and impact as you as an artist, musician, and/or humanist: what you hope to accomplish, using what means and resources, and why is the project important to you, your field, and to the larger world? 

Part II. Project Narrative 

The project narrative is a detailed discussion of your proposed project, including the objectives, the methods you plan to use, and how your project relates and contributes to the particular creative field(s). 

Here is what you should include in your proposal: 

A. A detailed description of the creative work you intend to undertake 

  1. What makes it original? 
  2. Why is it important that you undertake this project? 
  3. What is your objective or goal: What do you want to achieve? 
  4. Describe your conceptual approach for the project? 
  5. What concern, problem, or need will the work address? 
  6. What medium and genre will you be using and why are they appropriate for this work? 
  7. What is your vision for the final project? 

B. A discussion of how the proposed work fits into and advances the field's current creative context and conversation. 

  1. What are the sources of inspiration for this project? 
  2. How does it build on or differ from past or current work by others in the fields? In related fields? 
  3. In what specific ways will this work advance the current creative context and conversation? 

Part III. Process 

Describe the process involved with the project. 

A. How do you plan to accomplish the project? 
B. With what faculty member(s) will you work?  How often will you meet?  How do you know the faculty member(s)?
C. Provide a detailed timeline, including:

  1. Pre-production research 
  2. Production schedule itemizing tasks and allocating time 
  3. Post-production, if applicable 

Part IV. Biography

Describe your personal and education background as they impact this project:

A. What formal and informal training have you had?
B. What relevant experiences have prepared you for this project?
C. How does your past work inform this project?

Part V. Outcomes 

Outline the outcomes of your project. 

A. Benefit to the artist and humanist: How will this project/product enhance your interests and skills, directions and opportunities for further work? 

B. Exhibition/Presentation: In addition to Meeting of the Minds (our annual campus-wide research symposium), how, where and when do you plan to present your work? If no additional exhibition beyond Meeting of the Minds is planned, how will you disseminate the knowledge gained from the project? 

Part VI. Supporting Materials 

All proposals must contain supporting materials to clarify the proposal. These include prior art or creative work; links to CD/DVD documentation; music compositions; sketches of proposed work; preliminary research; archive information, etc. 

Proposal Format for SURF

Your SURF proposal may be up to 3-pages, single-spaced.

Typeface:  We recommend at least a 12 point serifed font (such as Times or Palatino), justified left (right ragged).

First Page: At the top of the first page, please state your project title and names of all students submitting the proposal.  The next item is your Abstract, and subsequent headings and body of the proposal.

Spell Check: Remember to spell check and read through your proposal carefully.  You are requesting funds and your proposal is a reflection of your commitment to the project.

Submission of Hard Copies to the URO (531 Warner Hall)

  • All SURF proposals are submitted online, with hard copies submitted to the URO Office, 531 Warner Hall
  • Hard copies must be SINGLE SIDED
  • Do NOT include a cover sheet or title page, as they will be discarded
  • Faculty letters are submitted ONLY online, no hard copies

Graphs and/or Illustrations: Illustrations may be used in the body of the proposal but they should duplicate well on a copier.

Color graphs and/or Illustrations:  If you are submitting color graphs and/or illustrations, please submit 5 complete copies of your proposal so we can hand them out to the selection committee.

Review a Draft

You are strongly encouraged to work with your faculty advisor on your proposal,  attend a Proposal Writing Workshop run by the URO (dates available on our main page,) and to meet with the Undergraduate Research Office Director or Associate Director at least once prior to submitting a SURF proposal to review a draft. To schedule an appointment, e-mail Stephanie Wallach at sw4s@andrew.cmu.edu, or Jennifer Keating-Miller at jkeating@andrew.cmu.edu, or call x8-5702.