An event sponsor who wishes to have alcohol served at an event in the building must be approved as a social host by the University Police and must file the standard Alcohol Event Registration Form [.pdf] with the Office of the Dean of Student Affairs. This is the case for all events in the University Center, regardless of whether students will be in attendance. Per University policy, such events may only take place in private areas where an assurance can be made that alcohol is only available to individuals 21 years of age or older. In all cases when alcohol is available at a social event, the host of that event must ensure that all alcohol use is legal and responsible.
An approved social host wishing to charge guests a fee in exchange for alcohol served at their event may do so only if that event is catered by University Catering and is consistent with the privileges that their Pennsylvania liquor license affords. An approved social host wishing to have alcohol served without charge to guests may do so through any University-preferred caterer. Under no circumstances will individuals be allowed to directly provide or serve alcohol for a social event in the building.
The sponsor of any social event with alcohol in the building will be responsible for the cost of staffing Carnegie Mellon police personnel. Such staffing will be arranged by the University Center Scheduling Office. No security will be required for events with fewer than 25 persons in attendance unless the nature or location of the event warrants special attention. A security officer will be ordered by the University Center Scheduling Office for events at which alcohol will be served with an expected attendance of over 25 people. Multiple officers may be required for events with over 100 people expected.
Audiovisual and other equipment
Arrangements for audiovisual equipment to be used in the University Center should be made through the Media Technology Services (MediaTech). This office provides audiovisual equipment for the University Center and is responsible for the fees and policies. Request services via the MediaTech request form.
- There will be a fee charged to the event sponsor for this equipment. There is an additional fee for orders placed within 24 hours before the event.
- Equipment not in the inventory of the University Center should be requested at least 10 business days prior to the event.
- Any equipment not available through MediaTech that is brought into the University Center by the event sponsor must be approved by the University Center Scheduling Office.
Student organizations that wish to use special sound or lighting for large events may contact AB Tech. The AB Tech website lists services available and includes directions for requests.
Functions in the University Center may be catered by University Catering or University-preferred vendors. Food deliveries other than catered events must be made to the Information Desk. Other caterers are prohibited. Only the following list of preferred caterers are permitted to cater in the University Center:
Jean or Harry Ross
(412) 232-0935 fax
(412) 381-1009 fax