New Student Orientation
Welcome to Carnegie Mellon Silicon Valley! The New Student Orientation program is geared to welcome and acclimate new students to Carnegie Mellon, their academic program, and to the Silicon Valley.
For newly admitted students, detailed information regarding Orientation is noted below. If you have further questions, please feel free to contact Gerry Elizondo at email@example.com or at 650-335-2846.
Welcome from the HUB
Welcome to Carnegie Mellon! The staff at the HUB located at the Pittsburgh campus are glad you have chosen CMU for the pursuit of your graduate education and professional goals. To assist with your transition to graduate school, we have compiled a list of important resources and services. Reviewing these items should help you in preparing to begin your graduate studies at CMU.
- New Graduate Student Enrollment and Finances Information
- Getting Started at Carnegie Mellon
- Graduate Student Enrollment and Financial Matters
Graduate students should contact an Assistant Director for information regarding registration, financial assistance, student accounts and ID Cards. The Assistant Director assigned to the Silicon Valley campus is Lynn Javor (firstname.lastname@example.org).
Graduate Education Office
For information regarding Pittsburgh-based admissions, student life, professional development, research opportunities and policies, visit the Graduate Education Office website.
Student Affairs Office at CMU Silicon Valley
Gerry Elizondo serves as the Silicon Valley campus liaison to the HUB, Enrollment Services and Registrar's Office. She works closely with Lynn Javor and the HUB team to address student issues. Direct any questions or inquiries to Gerry Elizondo or Lynn Javor.
Orientation Logistics - Fall 2013
Important Fall 2013 Orientation dates
- July 31 & August 1 - Pre-Orientation Conference Calls
- August 22 at 9:00am - Orientation Check in for New Full Time International Students
- August 22 at 10:30am - Orientation Check in for New Full Time Domestic Students
- August 23 at 9:00am - Orientation Check in for New Part Time Students
- August 23-25 - Carnegie Mellon Silicon Valley New Student Orientation (all Part-Time and all Full-Time students)
- August 25 at 12 noon - End of New Student Orientation
RSVP for Orientation
To confirm your attendance at Fall Orientation 2013, please RSVP for the program by clicking HERE. Your response will help us plan the Orientation program accordingly.
Pre Orientation Conference Call
As a new student, you are required to attend a 2 hour pre-orientation conference call in July. The dates for the Pre-Orientation Conference call are Wednesday, July 31 and Thursday, August 1 (choose one of these dates). In the call, we cover campus information, student services and technical resources. In addition, you'll have time to ask any questions you may have before Orientation. To participate, you'll need to have internet access (with Flash). You will need a computer with speakers in order to listen to the audio portion of the meeting.
Connect with your fellow incoming students via Facebook! Join the CMU-SV Fall 2013 Incoming Students group at https://www.facebook.com/groups/591566257536353/?fref=ts.
CMU Student ID Card
To ensure your CMU student ID card will be available for pick up at CMU-SV Orientation, please submit your photo online at http://www.cmu.edu/idplus/idcards/idphotos.html by no later than **Friday July 12, 2013**. You will need a digital photo of yourself and you will need to know your Andrew ID and password. To obtain your Andrew ID and password, contact Stacy Marshall. Stacy can be reached at 650-335-2852. For those inquiring internationally, Stacy can be contacted via Skype at stacy.marshall3.
The Orientation Schedule for August 22 - 25 will be posted on this page in August.
For those who are making travel arrangements to attend Orientation, note the times for each day:
- Thursday August 22 - [Full Time Student Orientation] Check in at 9am, ending with dinner with faculty from 5-7pm
- Friday August 23 - Check in at 9am, ending with dinner with faculty from 6-8pm
- Saturday, August 24 - First session at 9:30am, ending with BBQ dinner from 5-7pm
- Sunday, August 25 - First session at 9:30am, ending at 12 noon.
For full-time MS and Ph.D. students, be sure to review additional Orientation and transition items.
In preparation for Orientation, students are asked to read select materials in advance.
SE & SM Summer Reading
Both part-time and full-time Software Engineering and Software Management students are asked to prepare for the Gentle Introduction to the 'Learning By Doing' Teaching Session.
In this session, you will be conducting a heuristic evaluation of a website. Read the following document: http://www.cmu.edu/silicon-valley/campus-life/student-affairs/new-students/fall-orientation-2010-reading-assignment-learn-by-doing.pdf. Please plan to come to Orientation knowing what a heuristic evaluation is and, basically, how one is conducted; you should also be familiar with the criteria for considerate systems.
SM Summer Reading
Both part-time and full-time Software Management students must be ready to discuss the following books at August Orientation.
- First Things First - Stephen Covey (read section one and two; the other parts are optional)
- Leadership and Self Deception - The Arbinger Institute, Second Edition
- The New Digital Age - Eric Schmidt, Jared Cohen
Summer Ruby Project
For part-time and full-time Software Engineering students AND full-time Software Management Students.
In order to help you be successful this Fall, take a little time to become familiar with the basic syntax and data structures of the Ruby language. Ruby's design goal is to "make programmers happy" and we want you to experience some Ruby without the pressures of a demanding graduate program. You should have already received the assignment via email.
We've created a very simple assignment to help you learn the language. While this is due at the end of the first week of class, we encourage you to start now.
- Clothing: The dress for orientation is casual. Please bring comfortable attire, including shoes for walking. Typically, the weather is fairly warm although it cools down in the evening. Bring a light jacket or sweater. We will be outside at various times, so be sure to bring sunscreen.
- Security: You are required to have a valid government I.D. (i.e. driver's license) to enter Moffett Field. Tell the guard that you are a student at Carnegie Mellon. Please be aware that you may be subject to a random car search. If you are an international student, please provide your passport and any other government issued picture ID.
- Parking: You may park on any side of Building 23 and 152, but we recommend the lot behind the building.
- Meals: Generally breakfast, lunch and dinner will be provided each day of Orientation. If you have any dietary restrictions, please note them when you RSVP for Orientation.
- Preparing for Team Work: The programs at Carnegie Mellon Silicon Valley involve a great deal of team collaboration. We strive to place you in a team that enables everyone to work well together. Teams are formed based on a number of different criteria. Your initial team will be announced at Orientation, and it is critical that you take advantage of the opportunity to get to know your team well.
- Lodging: For remote students looking for lodging during Orientation, a convenient housing option is the NASA Lodge. NASA Lodge is located across the street from our building at Moffett Field. When you make a reservation, note that you are affiliated with Carnegie Mellon and that you're a student (to get a discounted rate).
Course and Payment Information - Fall 2013
Fall 2013 Course Dates
- Fall A: Monday, August 26 - Friday, October 11
- Fall Break: Week of October 14
- Fall B: Monday, October 21 - Friday, December 6
Fall 2013 Course Registration
- For new incoming MS Software Engineering and Software Management students, you will be automatically registered for Fall 2013 courses. Starting Spring 2014 semester, you will be responsible for registering yourself for courses.
- For new incoming ECE MS & Ph.D. students, consult with your advisor for specific course details.
Viewing your Student Account
Your can view student account information, including your student account balance, at Student Information Online at http://www.cmu.edu/hub/sio with your Andrew UserID and your password (the first 8 digits of your Student ID number).
Paying your Student Account
The deadline to pay for Fall tuition and fees is Thursday, August 15. Payment options are outlined at http://www.cmu.edu/hub/billing/payment/index.html
For MS Software Engineering and Software Management students who submitted at $532 enrollment deposit, note that $500 will be deposited to your student account. As it takes 2 months to process enrollment deposits, your deposit may not show on your student account depending on when you confirmed your enrollment. Pay your student balance minus $500 if the enrollment deposit has not yet been posted to your account.
For those students with a Student Recovery Tuition Refund charge noted on their account, visit the internal Twiki page at http://info.sv.cmu.edu/do/view/CurriculumLogistics/CAStudentTutitionRecoveryFund.
Carnegie Mellon welcomes your participation in our third-party billing process. Sponsors are outside parties, such as embassies, companies, and community agencies, who pay Carnegie Mellon directly for a student's educational expenses upon receipt of an invoice, with funds that did not originate with the student. There are three steps in our sponsored billing process.
- Sponsors must complete a Sponsor Billing Authorization Form (.pdf). This form must be completed by an authorized representative of the sponsor. Forms completed by students are not valid. Please submit this form by August 15, 2013 for the 2013-2014 academic year. The form must be filled out to identify specific charges and fees covered by the sponsor.* Any charges or fees not indicated on the form will be the responsibility of the student. Include with the form any special requirements that you may have for the format and content of the invoice, such as a signature. Special requirements not included in writing with the Sponsor Billing Authorization cannot be met. Please submit multiple Sponsor Billing Authorization forms if the details of sponsorship vary by student, and submit one Sponsor Billing Authorization form for all students with the same sponsorship coverage.
- After the Student Accounts Office receives the completed Sponsor Billing Authorization form, students receive a Sponsored Student Information Release form via e-mail. This form must be completed by the student before their sponsor will be invoiced because it authorizes Carnegie Mellon to share student account information. Any penalties accrued before the Sponsored Student Information Release form is received are the student's responsibility.
- Once a completed Sponsored Student Information Release form is submitted, sponsors will receive a sponsor invoice, customized to meet the coverage terms provided on the Sponsor Billing Authorization form. Carnegie Mellon will notify the student once an invoice has been sent to their sponsor. If your sponsor has not received a sponsor invoice by October 15, 2013 for the Fall 2013 semester, or March 15, 2014 for the Spring 2014 semester, please contact the Student Accounts Office.
All students will be held responsible for any penalty fees assessed to their accounts. If notification of sponsorship is not received by August 15, 2013 for the Fall 2013 semester, or December 15, 2013 for the Spring 2014 semester, these fees will not be waived.
*Graduate students are not eligible to have room and board charges paid through their student account, and funding for these expenses must be arranged directly between the student and sponsor.
Student Information and Resources
CMU-SV Academic Calendar
To view the latest Academic Calendar at Carnegie Mellon Silicon Valley, please visit the academic calendar.
Housing and Lodging
For remote students looking for lodging during Orientation, a convenient housing option is the NASA Lodge. NASA Lodge is located across the street from our building at Moffett Field. When you make a reservation, note that you are affiliated with Carnegie Mellon and that you're a student.
For students relocating to Silicon Valley, visit the housing page for further information and resources to assist you in your housing search.
Carnegie Mellon Student Information
Student ID Number: You will be contacted by a Carnegie Mellon Silicon Valley staff member regarding your Carnegie Mellon Student ID number. This student ID number, along with your Andrew UserID, is your primary identifier at Carnegie Mellon and allows you access to your Andrew account information and additional resources.
Andrew UserID and Carnegie Mellon Email Address: As a Carnegie Mellon student, you have been issued a Carnegie Mellon Student ID and email address. Your Student ID is known as your "Andrew UserID". Visit the Technical Resources section below for more information.
Carnegie Mellon Silicon Valley email: As a student at Carnegie Mellon Silicon Valley, you will be automatically assigned a 'email@example.com' alias. Visit the Technical Resources section below for more information.
For incoming full-time international students: Please make sure you submit your International Student Information Form and Affidavit of Support for Financial Sponsor to the Office of International Education (OIE) as soon as possible so they can process your I-20. All I-20s are processed by the OIE office at the main campus in Pittsburgh. Please do not send your documents to our campus in California. An FAQ about how your I-20 is processed can be found here: http://www.studentaffairs.cmu.edu/oie/forstu/faqs.html
Be aware that the OIE strongly advises against calling their office to check on the status of your I-20. They post the following message on their website: Do not call OIE to check on the status of your I-20. We understand your concern but responding to phone calls and emails regarding the status results in delaying the processing of your I-20. The receptionist who answers the phone CANNOT provide detailed information or guidance. You will receive an email from OIE if further information is needed.
We understand the anxiety involved in receiving your I-20, and we want to assure you that in addition to your submitting documents to the OIE, our office is also keeping the OIE updated with your names.
Your Silicon Valley email account is your primary email account for all Silicon Valley academic and administrative communications. We ask for all Silicon Valley community members to check their Silicon Valley email account every day.
Your Silicon Valley email will be created in late July, and you will receive an email with more information.
Your Andrew email account receives all main campus-based communications - including course registration, communications from HUB/Enrollment Services, graduation information, etc. All Carnegie Mellon students are assigned an Andrew email account. As important communications from the main campus are sent to this account, it is also important to review emails received from this account.
What is my Andrew userID?
Visit the Carnegie Mellon Directory to determine your Andrew userID. If your email address is firstname.lastname@example.org then, your Andrew userID is juser.
What is my Andrew Password?
Your Andrew Password is the first 8 digits of your Carnegie Mellon Student ID number. You should have already received this number via phone by a CMU-SV staff member or via mail. Please keep your Student ID number in a secure location.
Setting a Strong Password
Once you access your account, you will be asked to change your password. So that access to email, network registration, clusters, etc. are not interrupted, it is important to set a personal, strong password:
- Visit the Carnegie Mellon Identity Manager page.
- Enter your Andrew userID and the first eight-digits of your Student Identification number.
If you do not know your Student ID number, contact Stacy Marshall to receive it.
- Follow the on-screen instructions to set your new password.
- Set your security questions. If you forget your Andrew account password, this self service utility will allow you to create a new one.
Reading my Andrew Email
To check your Andrew email for the first time, visit http://www.cmu.edu/computing/new-user/graduate/email.html. You are encouraged to forward your Andrew email to your Silicon Valley account (see below for details).
Forwarding your Andrew email to your Silicon Valley email
We encourage all students to forward their Andrew email account to their Silicon Valley email account by doing the following:
- Go to https://my.cmu.edu/portal/site/main/email/
- On the right hand side of the screen, you'll see a section called "Email Forward"
- Click on Modify, at the form line "Forward email to:" enter your sv.cmu.edu email address, click Add, and Submit
- Mail forwarding will take effect immediately
- Email forwarding insures notifications from the university are received and Spam is properly blocked.
TWiki is our primary collaboration tool
We use TWiki, a wiki server, for our collaboration needs. Typically, each course will have a wiki web and each team is given a wiki web for sharing information among the team members. You will receive a separate email with your twiki account information asking you to set your password. All wiki words look SomethingLikeThis and we'll cover more about our TWiki server during Orientation.
If your name is "Andrew Carnegie", then your twiki page url would be: http://info.sv.cmu.edu/twiki/bin/view/Main/AndrewCarnegie -- Please visit your own twiki page and update your biography and learning objectives. If you go to click on Edit and go to the bottom of the page, you will see a user form associated with your twiki page. This is your opportunity to share information about yourself with your peers. You can update all of your personal information as well. The following url explains each field http://info.sv.cmu.edu/twiki/bin/view/CurriculumLogistics/OrientationTWikiPresentationUserFormHandout
Google Apps is composed of a number of tools, including Docs, Calendar, Chat, Sites. All of following tools are
- Email is your primary communication tool between faculty, staff and students.
- Docs is used to occasionally share documents for immediate collaboration within small groups. (For long term and larger groups it's more appropriate to use TWiki)
- Calendar is a must. It's used extensively for class/meeting planning, room reservations and various event planning.
- Chat is just another useful tool for immediate quick communication with other staff and classmates. You can also make voice and video calls with it.
- Sites can be used to quickly create a website for a small group of collaborators.
Adobe Acrobat Connect
Adobe Acrobat Connect is an online meeting, collaboration and presentation too. We use this tool in our classes to share slides and video feeds with our remote students. Distributed teams use this tool for team meetings (This tool is similar to WebEx and Livemeeting). You will receive an email when your account has been created. The url for Adobe Acrobat Connect is http://cmusv.acrobat.com
The MSDN Academic Alliance (MSDNAA) is a library of free Microsoft software for Windows platform. (Office not included). You will receive an email when your account has been created. The url for MSDNAA is http://msdnaa.sv.cmu.edu
Email distribution lists
A sample list of email distribution lists include:
- email@example.com (room reservations and building inquiries)
- firstname.lastname@example.org (tech help)
- email@example.com (help for TWiki items)
All distribution lists are managed by Tech Ops. All distribution lists are managed by Tech Ops. For a complete list of distrubtion lists, see http://whiteboard.sv.cmu.edu/
We want all our students to have the best possible experience. If you plan on attending a class session remotely you need to have the proper tools. The number one complaint with remote students is fellow students calling in from noisy locations, talking on speaker phones, and not muting their phones. To ensure a clear connection and an effective meeting:
- Learn how to use your headset.
- Learn how to mute your line.
- Use a landline whenever possible. Avoid using Skype.
- Do not use your laptop's internal microphone.
- Do not use a speaker phone.
- If your teammates tell you that they can't hear you, it is your responsibility to do whatever it takes to remedy the situation which may include buying a different headset. If you don't have a desk headset, we like the Plantronics S12. Cell phone headsets vary so much that we can't recommend one at this time.
Review the best practices document: http://info.sv.cmu.edu/twiki/bin/view/CurriculumLogistics/ImproveStudentExperienceConferencePhoneBestPractices
Before you arrive, use the Graffiti web for collaboration
We have a twiki web that is designed for student use. We call it Graffiti. You can use that web however you want - from looking for housing in the Silicon Valley, putting on a student social event (e.g. paintball excusion, billards), etc. For example, if you are looking for housing in the Silicon Valley area and want to talk about what you are finding with other people, create a twiki word in the Graffiti web, email out the word to the distribution list, and everyone just updates that twiki word. This is a twiki best practice, that way, there is one place to look for current status. http://info.sv.cmu.edu/twiki/bin/view/Graffiti/WebHome
If you have any questions regarding the your email account or technical resources at Carnegie Mellon Silicon Valley, please email our Technical Operations staff at firstname.lastname@example.org.