Sponsored and Reimbursed Travel-Office of Research Integrity and Compliance - Carnegie Mellon University

Sponsored and Reimbursed Travel

PHS funded Investigators are required by the regulation to disclose the occurrence of certain types of reimbursed or sponsored travel  related to the Investigator's Institutional Responsibilities. Travel disclosures need to be made on an ongoing basis for the duration of an award.

Updated disclosure forms must be completed within 30 days of the travel. When you submit a Travel Disclosure Form to report completed travel, you may also pre-disclose upcoming trips if you have all the necessary information.  If you pre-disclose the travel, you do not have to submit another disclosure within 30 days of the trip, unless your travel information changes.

You do not need to disclose travel if it was sponsored or reimbursed by any of the following:

  • A U.S. federal, state or local government entity,
  • A U.S. institution of higher learning,
  • A U.S. academic teaching hospital,
  • A U.S. medical center, or
  • A U.S. research institute affiliated with an institution of higher learning.

When you disclose sponsored and reimbursed travel, you should provide the following information:

  • Purpose of the trip,
  • Identity of the sponsor/organizer,
  • The destination, and
  • Duration.

Travel paid for by CMU or covered by a sponsored award does not need to be disclosed. Travel paid for by professional societies must be disclosed unless it falls into one of the exemptions listed above. Travel paid for by foreign institutions, including universities and governments, must be disclosed.

Use the PHS Sponsored and Reimbursed Travel Disclosure [DOC] and send it to coi-compliance@andrew.cmu.edu.