Tenure Policy Appendix: Notices

Faculty Appointment Without Indefinite Tenure

Office of the President

Pittsburgh, Pennsylvania,____________________________________________

I have the pleasure of informing you that, by vote of the Executive Committee of the Board of Trustees of Carnegie Mellon University, you have been appointed/reappointed/promoted to the position of _________________________

______________________________________in_______________________________________

for a term beginning___________________________________and ending 30 June___________, at an initial salary of

_____________________________________________________________________

_____________________________________________________________________.

This appointment is made in accordance with the 1990 Appointment and Tenure Policy of Carnegie Mellon University, and is subject to its provisions, including your right to be considered for reappointment/promotion/tenure before the expiration of the term stated above.

If this is an initial appointment at the rank of assistant professor or associate professor, or a promotion from the rank of instructor to the rank of assistant professor or associate professor, you will receive a separate notice regarding the timing of a prospective tenure decision.

___________________________________

Dean

___________________________________

President

Please sign and return to the dean of your college or school the two copies of this letter to indicate your acceptance of this faculty appointment.

_____________________________________________________________________

Subject to the 1990 Appointment and Tenure Policy of Carnegie Mellon University and the 1985 Intellectual Property Policy, I hereby accept the above appointment as made by the Executive Committee of the Board of Trustees.

___________________________________

signature

___________________________________

date

Faculty Appointment With Indefinite Tenure

Office of the President

Pittsburgh, Pennsylvania,____________________________________________

I have the pleasure of informing you that, by vote of the Executive Committee of the Board of Trustees of Carnegie Mellon University, you have been appointed/reappointed/promoted to the position of _________________________

______________________________________in_______________________________________

with indefinite tenure, effective on__________________, at an initial salary of ___________________________________________________

_______________________________________________________________________________.

This appointment is made in accordance with the 1990 Appointment and Tenure Policy of Carnegie Mellon University, and is subject to its provisions.

___________________________________

Dean

___________________________________

President

Please sign and return to the dean of your college or school the two copies of this letter to indicate your acceptance of this faculty appointment.

_____________________________________________________________________

Subject to the 1990 Appointment and Tenure Policy of Carnegie Mellon University and the 1985 Intellectual Property Policy, I hereby accept the above appointment as made by the Executive Committee of the Board of Trustees.

___________________________________

signature

___________________________________

date

Carnegie Mellon University

FROM: [dean]

TO: [faculty member]

DATE:

Tenure Decision Deadline: Notice of Number of Years of Previous Service

For a determination of the timing of a prospective tenure decision for you, the Appointment and Tenure Policy of Carnegie Mellon University requires the computation of the number of years of previous service. This computation is specified in the following excerpt from that Policy.

Previous Service

The number of years of previous service is determined by computing the following items.

1. The number of years of service under earlier regular faculty appointments at Carnegie Mellon at the rank of assistant professor or a higher rank must be included. (The meaning of the term year in this count is that defined in the subsection on Years of the present section of this Policy, or whatever meaning it had for purposes of faculty employment at the time of the appointments under consideration.)

2. The number of years of service under research faculty and/or lecturer track appointments at Carnegie Mellon at a rank equivalent to that of assistant professor or a higher rank must be included, except that one year of service at a rank equivalent to that of assistant professor may be excluded from the count. (The meaning of the term year in this count is the same as in item 1.)

3. Service under special faculty appointments at Carnegie Mellon that qualify by having a rank equivalent to that of assistant professor or a higher rank must be included, as follows: 100% of all time of service under qualifying special faculty appointments of category (A) - specifically including all appointments as visiting assistant professor, visiting associate professor and visiting professor - and 75% of all time of service under qualifying special faculty appointments of category (B) or (C). (The categories are defined in the university policy on Special Faculty Appointments.) Each college or school shall make rules to determine which special faculty appointments, other than those specifically listed above, are to be regarded as having a rank equivalent to that of assistant professor or a higher rank. The time of service is to be aggregated in 12-month years and fractions of such a year.

4. Temporary part-time service at Carnegie Mellon at a rank equivalent to that of assistant professor or a higher rank may, by written agreement between the individual and the university, be included on a proportionate basis (for example, two 12-month years of half-time service may be counted as one 12-month year), up to a maximum resulting count of one 12-month year.

5. Service on the full-time teaching faculty of another four-year academic institution at the rank of assistant professor or a higher rank, as well as service in other academic institutions at an equivalent rank and with comparable responsibilities may, by written agreement between the individual and the university, be included, as a whole number of years up to a maximum of four years. (The meaning of year in this count is to be a reasonable interpretation of the usage at the relevant institution(s).)

The number of years of previous service is obtained by adding the numbers of years resulting from items 1 through 5 inclusive, a fraction of a year in the sum (resulting from items 3 and 4) being rounded off to the nearest whole number (if the fraction is exactly one-half of a year it is rounded down).

When, in determining the number of years of previous service for an initial appointment at the rank of associate professor (or promotion from the rank of instructor to that rank), the number obtained in the preceding paragraph is less than three, the number of years of previous service is nevertheless deemed to be three for the purpose of determining the tenure decision deadline.

In your case, the computation is as follows:

1. You have ______ years of qualifying earlier regular faculty service at Carnegie Mellon.

2. You have ______ years of qualifying research faculty service at Carnegie Mellon. When permitted, you have ______/have not ______ excluded one year, leaving ______ years to be included in the count.

3. You have qualifying service in the special faculty of Carnegie Mellon, with ___.__ years (and fraction) in appointments of category (A) (accounted at 100%) and ___.__ years (and fraction) in appointments of category (B) or (C) (accounted at 75%), for a total of ___.__ years (and fraction) to be included in the count.

4. You have agreed to include ___.__ years (and fraction) of qualifying part-time service at Carnegie Mellon, on a proportionate basis, for a resulting ___.__ years (and fraction) to be included in the count.

5. You have agreed to include ______ years of qualifying service at other institutions.

The total of these items, after rounding off, is ______ years. If your appointment is an initial appointment at the rank of associate professor (or promotion from the rank of instructor to that rank) and this total is less than three years, the number of years of previous service is nevertheless deemed to be three.

In consequence, the number of years of previous service that will be used in determining your tenure decision deadline is ______ years.

The initial date for determining your tenure decision deadline is ___________________, which is the effective date of your

___initial appointment at the rank of assistant professor

___promotion from the rank of instructor to that of assistant professor

___initial appointment at the rank of associate professor without indefinite tenure

___promotion from the rank of instructor to that of associate professor without indefinite tenure

According to the provisions of the cited Policy and the preceding computation, your tenure decision deadline is 30 June _____, provided there are no exclusions from current service to "stop the clock" (for which see the cited Policy). Under that assumption, a tenure decision must be initiated no late than the fall of ________, provided, of course, that you have remained a member of the regular faculty until that time. If tenure is not granted, your service as a member of the regular faculty will be terminated one year after the date of the tenure decision deadline or at the expiration of your appointment then in force, whichever comes later.

If your understanding of the computation of the number of years of previous service and the prospective timing of a tenure decision agrees with the statements in this memorandum, please sign this and all three copies attached, and return them all promptly to your department head.

______________________________________________________

Faculty member

_________________________________

Date

______________________________________________________

Department head

_________________________________

Date

______________________________________________________

Dean

_________________________________

Date

Distribution: Provost, Dean, Department head

Tenure Policy