POLICY TITLE: Recruitment of Temporary Staff Vacancies of Less than Four
Months Anticipated Duration at
DATE OF ISSUANCE: This policy was originally issued to campus on December 11, 1995, as a memo from Employment and Employee Relations
ACCOUNTABLE DEPARTMENT/UNIT: Human Resource Services. Questions on policy content should be directed to Patricia Schaller, Manager of Temporary Employment Services, x8-7478.
ABSTRACT: Departments may fill temporary positions of less than four months anticipated duration independent of Human Resource Service's job announcement process, provided they fulfill hiring obligations.
MISC: See also the policy on Equal Employment and Affirmative Action.
In response to requests from hiring departments and in consultation with Legal Affairs, effective January 1, 1996, departments will no longer be required to recruit candidates for positions that are temporary and of less than four months anticipated duration by announcing the position through Human Resource Services. As of this date, a department may choose to fill such a position independent of the job announcement process coordinated by Human Resource Services, provided the department agrees to fulfill several important hiring obligations. (Please note that if your department wishes to recruit such a position by announcing the position through Human Resource Services, you may continue to do so, at your option.)
The purpose of this memo is to outline key steps in this new process, as well as your department's obligations, if you choose to fill a temporary position of less than four months anticipated duration without using the services provided by your Human Resources Representative and Human Resource Services.
If your department chooses to fill a temporary position of less than four months anticipated duration independent of Human Resource Services, it is your department's responsibility to ensure that certain of the university's obligations are fulfilled. That includes:
Once a department has selected the successful applicant, it is the hiring supervisor's responsibility to remember to forward a copy of the offer letter and the applicant's credentials, including a completed and signed Employment Application, to Payroll Services for the staff member's personnel file.
If at some point in the future the position recruited and filled by the department extends beyond four months, the hiring department is required to announce and recruit the position through Employment. If this occurs, it is the department's responsibility to call their Human Resources Representative at least one month before the four month temporary appointment expires.
Please call your Human Resources Representative at x 8-2046 if you have any questions about this new process. Thank you.