| Responsible Department | Record Type |
|---|
| Post Office | Original entries and supporting documentation for:
- postage meter
- stamp requisitions
- postage trust
- international mail
- regular package shipments
|
| Retail Services | Original entries and supporting documentation for:
- purchases charged to departmental accounts in any retail location
|
| Dining Services | Original entries and supporting documentation for:
- purchases charged to departmental accounts in any dining location
- purchases charged to departmental accounts via Carnegie Mellon catering services
|
| University Receiving (URS) | Original entries and supporting documentation for: - purchases from any storerooms managed by URS and charged to departmental accounts
|
| Purchasing Services and Supplier Management | Original entries and supporting documentation for: - allocation of Tartan Trust Card purchases to the appropriate general ledger centers and accounts
|
| Parking Services | Original entries and supporting documentation for: - individual parking deductions
- parking fees charged to departmental accounts
|
| Facilities Management Services (FMS) | Original entries and supporting documentation for: - distribution of utility costs
- billings for FMS work order services
- billings for project management services
|
| Telecommunications | Original entries and supporting documentation for: - telephone installation, repair or removal
- regular line and equipment charges, including cellular phones
- message unit, long distance and other per call charges
|
| Computer Store | Original entries and supporting documentation for:
- purchases charged to departmental accounts
|
| Computing Services | Original entries and supporting documentation for:- usage and/or printing from Computing Services hardware charged to departmental accounts
- services provided for the repair or installation of computing equipment charged to departmental accounts
- services provided for the activation of campus network outlets charged to departmental accounts
|
|
| Instructional Technology Services | Original entries and supporting documentation for: - services and equipment charged to departmental accounts
|
| Financial Services | Original entries and supporting documentation for:- distribution of all employee payments, taxes and benefits (HRIS)
- Accounts Payable invoice transactions
- Accounts Receivable invoice, payment and reconciling transactions
- Miscellaneous journal entries, both keyed at external locations and keyed internally
- Cash deposits (non-student receivables)
|
| Enrollment Services | Original entries and supporting documentation for: - distribution of all student-related transactions, including tuition, financial aid, housing, dining and any other items processed via the SIS/SAR system
|
| Development | Original entries and supporting documentation for:
|
| University Relations | Original entries and supporting documentation for: - copying services and/or copy machine rentals charged to departmental accounts
- design, publication, mailing and/or postage services charged to departmental accounts
- invoices supporting third party billings passed on to departmental accounts
- media design services charged to departmental accounts
- photographic services charged to departmental accounts
|
| School of Computer Science (SCS) | Original entries and supporting documentation for: - distribution of SCS support services (copying, computer support, etc.)
|
| Carnegie Mellon Research Institute (CMRI) | Original entries and supporting documentation for: - distribution of CMRI research support services
|
| Software Engineering Institute (SEI) | Original entries and supporting documentation for: - travel expense reporting and reimbursement for SEI personnel
- entries to transfer or distribute expenses between SEI centers
|
| Budget Services | Original entries and supporting documentation for: - distribution of endowment income
- non-research budgets (BMARS and DBS)
|
| Office of Sponsored Research | Original entries and supporting documentation for: - cost transfers
- miscellaneous correcting entries
- research budgets
- Sponsored Research Overhead distribution
- final, signed contracts, grants and other sponsor agreements or amendments
- financial and administrative reports required by research sponsors or regulatory agencies
| |