POLICY TITLE: Policy on Flexible Working Hours for Carnegie Mellon
University Staff (Flex
DATE OF ISSUANCE: This policy was originally issued to campus on 5/15/86 as
Organization Announcement #306-A, Policy on Flexible Working Hours for
ACCOUNTABLE DEPARTMENT/UNIT: Human
Resources. Questions on policy content should be directed to Barbara Smith,
assistant vice president for human resources, x8-5070.
ABSTRACT:Describes alternative working schedules for university
Policy on Flexible Working Hours for Carnegie Mellon
University Staff (Flex
In order to recognize the varied and changing personal needs of Carnegie Mellon University
staff members and the flexible workstyles present in the academic community, I
am pleased to announce a plan for flexible working hours for university staff
members effective immediately.
The policy on flexible work schedules is intended to respond to the needs of
full-time staff members for whom the 8:30-to-5:00 schedule is not ideal. Some
of the reasons that an individual may wish to work an alternative schedule
- participating in car pooling
- arranging for child care,
- avoiding traffic congestion
- coordinating schedules with a
- coordinating work schedule
with a limited bus schedule,
- seeking faster access to
Carnegie Mellon central computing facilities in non-peak hours.
Within the guidelines described in this announcement, it is university
policy to provide all Carnegie Mellon full-time staff members the opportunity
to request the hours of work that consistently suit their individual needs.
However, it is recognized that it will not be possible to accommodate all such
requests for alternative schedules.
The university is open from 8:30 a.m. to 5:00 p.m. Monday through Friday,
and it is expected that all offices will be open during regular university
- Under flexible working hours,
daily hours totaling 7.5 per day, 5 days per week, may be selected during
the time 7:30 a.m. through 6:30 p.m.
- Some departments may be
unable to offer flexible hours for some positions and/or during certain
times of the year.
- A fixed schedule should be
selected for a period of time at least three months in duration.
- Lunch time must be scheduled
for a minimum of 1/2 hour.
- A request for an alternative
schedule (i.e., other than 8:30 a.m. through 5:00 p.m. with one hour
lunch) must be discussed and confirmed in writing with an individual's
supervisor and/or the faculty member(s) and others who are directly
affected by the individual's work.
- The individual selecting an
alternative schedule must see that at least one other person is available
to handle issues that arise during his or her absence.
- Hours actually worked must be
recorded on each non-exempt employee's Attendance/Exception Hours Report
- Staff members in their first
six months in a new job may expect to be asked to work the standard 8:30
a.m. to 5:00 p.m. schedule to assure appropriate training and interaction
with others in the department.
- Flexible working hours are
not available to bargaining unit employees unless it is so stated in the
governing labor agreement.
Examples of alternative schedules are given on the attached diagram.
Questions About Flexible Working Hours
If you have questions or comments about the implementation of flexible
working hours, you can contact your Human Resources
[Human Resources Homepage] [Policies