POLICY TITLE: Authorized Signatures for Agreements, Contracts, Licenses at Carnegie Mellon
DATE OF ISSUANCE: This policy was most recently reissued by the president on June 4, 1999. It was last modified on October 2, 2008.
ACCOUNTABLE DEPARTMENT/UNIT: Office of the President. Questions on policy content should be directed to the Office of the President. Direct questions regarding research-related or technology transfer documents to the Office of the Provost. Direct questions regarding documents related to university business affairs to the vice president and chief financial officer.
ABSTRACT: Identifies who is authorized to sign any legal documents between the university and another party.
MISC: See also the Policy for Authority to Commit the University
All legal documents - such as research contracts, affiliate agreements, technology transfer agreements, licenses, deeds, leases, other contracts, etc. - between the university and another party must be signed by an authorized official of the university.
The president, provost, vice president and chief financial officer, vice president for research, associate vice president for research, vice president for campus affairs, treasurer, and or their designees (any designation must be in writing and approved by one of the authorized signatories), are authorized to execute documents, contracts, licenses and leases as authorized by the president for obligations of $5 million or less, or as approved and authorized by the Board of Trustees or the Executive Committee for obligations greater than $5 million (which shall include a series of related components or phases). Expenditures using flow-through funds are excluded from the requirement for Board approval.
Unless specifically authorized by the president or VP & CFO, no law firms or attorneys may be retained who will either (a) perform any services for the university (other than teaching as faculty) and/or (b) be paid from any account of the university - except as done in writing by the vice president and general counsel of the university.
Please refer all documents that are research-related or refer in any way to technology transfer to the provost; refer all documents related to university business affairs to the VP & CFO. If you have any questions, please contact the Provost or VP & CFO.
Thank you for complying with this procedure.