Affiliate Card FAQ

How do I get an Affiliate Card for my spouse or child?

The prospective cardholder must be the spouse or child of an employee, or the spouse of a degree-seeking student.
Children must be over 13 and under 21 years old.

To get a card:

Complete an Affiliate Identification Card Request Form.
Complete a Request for ID Cards for Family Members/Registered Domestic Partners Form
(Faculty and Staff Only)
Have it signed by your sponsor.
Return it to the Card Office during business hours (M-F 8:30-5:00) along with a $15.00 Affiliate card fee.
Present government issued photo identification (driver’s license or passport).
You will have your picture taken at the above listed times and receive your Affiliate Card.

Cardholders will have access to:

Athletic facilities and equipment
Campus Academic Buildings
Tickets for athletic events, concerts, films and other activities (as long as they are not limited to students only)
University Libraries borrowing privileges

Expiration: One year from date of issue. Cardholders can renew expired cards each year they are eligible by completing a new Affiliate Identification Card Request Form and exchanging the expired card at no additional cost.

How do I get an Affiliate Card for my domestic partner (Faculty or Staff)?

The prospective cardholder must be the registered domestic partner of an employee.
Both partners must register with Carnegie Mellon Human Resources by attesting, at a minimum*, to the following statements:

Both parties are 18 years of age or older and are mentally competent at the time of registration.
Neither party is legally married to anyone else.
The parties are not related by blood to a degree that would bar marriage in the Commonwealth of Pennsylvania.
The relationship has been entered into voluntarily, willingly and without reservation.
The relationship is the functional equivalent of marriage including: living together as a couple, mutual support, mutual caring and commitment, mutual fidelity, and mutual responsibility for each other’s welfare.
The partners have been living together as a couple for at least three (3) months prior to registration with the University. The relationship is intended to continue indefinitely but is terminable at the will of either partner.

* Attesting to the above statements entitles domestic partners to an Affiliate Card. Domestic partners may be entitled to additional benefits, such as health insurance coverage, if they can attest to certain additional conditions.

To get a card:

Register with Carnegie Mellon Human Resources by filling out a Registration Statement of Domestic Partnership.
Complete an Affiliate Identification Card Request Form.
Have it approved and signed by Human Resources.
Return it to the Card Office during business hours (M-F 8:30-5:00) along with a $15.00 Affiliate card fee.
Present government issued photo identification (driver’s license or passport).
You will have your photo taken at the above listed times and receive your Affiliate Card.

The cardholder will have access to:

Athletic facilities and equipment
Campus Academic Buildings
Tickets for athletic events, concerts, films and other activities (as long as they are not limited to students only)
University Libraries borrowing privileges

How do I get an Affiliate Card for my domestic partner (Student)?

The prospective cardholder and domestic partner must complete the Registration of Domestic Partnership Form.

Complete an Affiliate Identification Card Request Form.
Have it approved and signed by Human Resources.
Return it to the Card Office during business hours (M-F 8:30-5:00) along with a $15.00 Affiliate card fee.
Present government issued photo identification (driver’s license or passport).
You will have your photo taken at the above listed times and receive your Affiliate Card.

The cardholder will have access to:

Athletic facilities and equipment
Campus Academic Buildings
Tickets for athletic events, concerts, films and other activities (as long as they are not limited to students only)
University Libraries borrowing privileges

How do I get Affiliate Cards for visiting researchers and scholars?

Prospective cardholders must be visiting the Carnegie Mellon campus for more than one week in the capacity of a visiting scholar or researcher.
Prospective cardholders may only be sponsored by a university department or other organizational unit (not by an individual).
Their spouses, children or other family members are NOT eligible for Affiliate Cards.

To get a card:

The department must complete an Affiliate Identification Card Request Form, on behalf of the visiting researcher or scholar. The form must contain a GL Oracle account number to satisfy the $15.00 Affiliate card fee ($25.00 if the individual is not going to be entered into HREM/HRIS).
The department must have the visiting researcher or scholar visit the Card Office during business hours (M-F 8:30-5:00).
Present government issued photo identification (driver’s license or passport).
The visiting scholar or researcher will have his/her photo taken at the above listed times and receive his/her Affiliate Card.

Cardholders will have access to:

Athletic facilities and equipment
Campus Academic Buildings
University Libraries borrowing privileges
Tickets for athletic events, concerts, films and other activities (as long as they are not limited to students only)

Expiration:These cards are valid for the duration of the cardholder’s visit only. Departments must collect the Affiliate Card from the cardholder at the expiration of the visit. The card must be returned to the Card Office for destruction.

How do I get Affiliate Cards for special program participants and conference attendees?
Departments can obtain Affiliate Cards for special program participants and conference attendees. These cards are either photo or non-photo ID cards, which are issued for a limited time period. Photo ID cards are required for programs of three weeks or longer in duration. Departments may choose either photo or non-photo ID cards for programs/conferences that are shorter than three weeks in duration. Departments are responsible for distributing these cards to participants and attendees; and for collecting and returning them to Enrollment Services when the programs are completed.

Eligibility criteria:

Must be special program participant or conference attendee of a university department sponsored program or conference.
Participant/Attendee’s spouse, children or other family members are NOT eligible for Affiliate Cards.

How to get cards:

The department must complete an Affiliate Identification Card Request Form, on behalf of the program/conference participants/attendees and have it signed by the department head. The form must contain a GL Oracle account number to satisfy the Affiliate card fee ($15.00 for all cards).
The department must attach a list of the participants’ or attendees’ first and last names.
The department must return the Form to the Card Office at least two weeks before the group’s arrival.
Non-photo ID cards will be delivered to the department for distribution.
Photo ID cards will require the participants/attendees to come to the card office during business hours (M_F 8:30-5:00). They must present government issued photo identification (driver’s license or passport), and then will have their photo taken at that time and receive their Affiliate Card.

Cardholders will have access to:

Campus Academic Buildings
Tickets for athletic events, concerts, films and other activities (as long as they are not limited to students only)
University Libraries borrowing privileges must be arranged in advance by the department sponsoring the program.

*Access to athletics facilities and equipment will be made available to conference participants for a fee that is determined by University Athletics.

Expiration: These Affiliate Cards are valid for the duration of the special program or conference only. Departments must collect cards from the cardholders at the expiration of the visit and return them to The HUB for destruction.

How do I get Affiliate Cards for vendors and contractors?

The prospective cardholder must be a university vendor or contractor.
The prospective cardholder may only be sponsored by a university department or other organizational unit (not by an individual).
The prospective cardholder must have a repeated business need to be on campus and to access campus buildings.

If vendors or contractors need to be on campus and to access campus buildings on a one-time or infrequent basis, departments can obtain ID cards for them via University Police. These cards are good for the duration of that single visit only.

To obtain a single-use card:

The department must notify University Police of the vendor or contractor’s planned visit;
The vendor or contractor must visit University Police and exchange their valid driver’s license for an Affiliate card.
Their license will be returned when the ID card is returned to University Police.

To get a card:

The department must complete an Affiliate Identification Card Request Form, on behalf of the contractor or vendor and have it signed by the department head. The form must contain a GL Oracle account number to satisfy the $15.00 Affiliate card fee.
The department must return the Form to The HUB.
These non-photo ID cards will be delivered to the department for distribution.

These cards give access to:

Campus Academic Buildings

Expiration: One year from date of issue. Departments may renew expired cards each year by completing a new Affiliate Identification Card Request Form and exchanging the expired card for the new one at no additional cost. Departments must collect the Affiliate Card from the cardholder at the end of the visit, and return the card to The HUB for destruction.

How do I get an Affiliate Card as a non-degree student?

You must be a non-degree-seeking student.
You must have a current Student Information System (SIS) record.
You must be eligible to enroll, be enrolled, or be conditionally enrolled for the semester when you are applying for an Affiliate Card.

To get a card:

Complete an Affiliate Identification Card Request Form.
Return it to The HUB during business hours (8:30 a.m. to 4:30 p.m. Monday, Wednesday and Friday; and 10:30 a.m. to 4:30 p.m. Tuesday and Thursday).
Present government issued photo identification (driver’s license or passport).
Have your photo taken at that time and receive your Affiliate Card.

You will have access to:

Athletic facilities and equipment
Campus Academic Buildings
Tickets for athletic events, concerts, films and other activities
University Libraries borrowing privileges

Expiration: These cards are issued for one semester at a time. Cardholders can renew their cards each semester they are eligible by completing a new Affiliate Identification Card Request Form and exchanging the expired card at no additional cost.

Special Note: Employees taking classes, as non-degree-seeking students will not be issued non-degree student Affiliate Cards.