All But Dissertation (ABD) Declaration & Processing
Once doctoral students have completed all requirements except their dissertation, they MUST declare themselves "All But Dissertation." To do that, the student and department MUST complete an ABD Status Agreement (.pdf) form and declare their intent to complete their dissertation either In Residence (on campus) or In Absentia (off campus). The student makes their choice and then signs and dates the form.
If the student wishes to change their status (from either In Residence to In Absentia, or vice versa), the department must submit an ABD Status Change (.pdf) form for each change.
Students who are In Absentia must complete this change form in the semester they are to defend and be changed to In Residence. ABD students generally have 10 years to complete their dissertation (their department or college policy may require a shorter period). The time limit applies to all students and begins the semester ABD is declared.
Enrollment - In Residence (On Campus)
In Residence students enroll like all other students - they must meet all registration and payment deadlines (as listed on the Academic Calendar). In Residence students are verified as full-time students, provided they are registered and enrolled for loan deferments (and other third-party verifications).
In Residence students may cross-register for courses through the Cross-Registration (PCHE) program. Those who wish to cross-register must make sure that their total units are 36 or greater (not including the number of units for the cross-registered course) in order not to be assessed an additional tuition charge. Those students who are only registered for 5 units are not eligible to cross-register.
Final Semester - In Residence
In Residence students remain on campus to finish their dissertation. They must register and pay for a minimum of 5 units each semester. The student's department determines the number of units actually taken (5 if non-support, or 36 if supported), following college and university policies. The student's department is also responsible for ensuring that In Residence students are registered for the appropriate number of units each semester.
Enrollment - In Absentia (Off Campus)
ABD students In Absentia finish their dissertations off campus. They do not register and are not charged tuition (except for their final semester). Students In Absentia will be assessed the technology fee each semester they are In Absentia.
Students In Absentia are not verified as students (either full-time or part-time) to loan agencies or outside organizations, and may not cross-register for courses. Because they are not in student status, some international students cannot become In Absentia. Please contact the Office of International Education for more information.
In Absentia students have only limited access to university facilities, such as libraries and computer clusters.
Final Semester - In Absentia
In Absentia students must register and pay for a minimum of 5 units during their final semester of degree completion. Once the student defends, in order to have tuition assessed, the department must submit the ABD Status Change (.pdf) form and the Doctoral Candidate Defense Confirmation (.pdf) form which includes the following information:
- Student name and Andrew ID
- Date that the student was certified by the department (this is date is the basis for tuition adjustment)
- Date when the thesis is signed by the department head (this is the certification date)
- Course number (for 5 units) that the student should receive for their final semester
- Dean's date of authorization
The student's enrollment status (.pdf) will then be changed from AB to R1 (to facilitate payment tracking), their program code will be changed from In Absentia to In Residence (only to facilitate tuition assessment), and the course will be added to their academic record and tuition will be assessed for 5 units. Any late enrollment fee will be waived. However, the student is responsible for paying the 5 units tuition within the next month's billing cycle. After that, late payment penalty fees will be incurred. When the student account is paid, the student's enrollment status will then be changed from R1 to E1 (enrolled).