Sponsor Billing & Third-Party Payments

Qualification

Sponsored billing occurs when an entity, government or a third party assumes responsibility for all or part of a student’s educational expenses. Sponsors pay the university directly on behalf of the student with an agreement, commitment and/ or obligation between the paying party and the student. A scholarship or pre-paid Private College 529 Plan is not considered a sponsor.

Graduate Students: Room and board charges cannot be paid through graduate student accounts. Funding for these expenses must be arranged directly between the student and sponsor.

Registration

Follow the steps below to participate in the sponsored billing process:

1. A Sponsor Billing Authorization form must be completed by an authorized representative of the sponsor and submitted to the Student Accounts Office by the 15^th of the month prior to the start of the semester. Ex: August 15 for fall semester.

Any expenses not covered by the sponsor are the responsibility of the student by the general payment deadline.

2. Upon receipt of a completed Sponsor Billing Authorization form, students receive a Sponsored Student Information Release form via email. This form authorizes the university to share student account information with sponsors. Any penalties accrued before the Sponsored Student Information Release form is received are the student's responsibility.

Within a few days of the course add/drop deadline, sponsors and students will receive a sponsor invoice via email unless directed otherwise. This invoice is different than the monthly E-Bill all students continue to receive and should not be forwarded to the sponsor as they are not customized per the direction of the sponsor. Course add/drop deadlines can be found on the Academic Calendar. 

All students will be held responsible for any penalty fees assessed to their account. If notification of sponsorship is not received by August 15 for the fall semester, or December 15 for the spring semester, these fees will not be waived.