Sponsor Billing & Third-Party Payments-The HUB - Carnegie Mellon University

Sponsor Billing & Third-Party Payments

Qualification

Sponsored billing occurs when an entity, government or a third party assumes responsibility for all or part of a student’s educational expenses. Sponsors pay the university directly on behalf of the student with an agreement, commitment and/or obligation between the paying party and the student.

Scholarships, grants, and pre-paid college savings plans (529) are not considered sponsors and do not need to follow this process. 

Graduate Students: Non-university living expenses cannot be paid through student accounts. Funding for these expenses must be arranged directly between the student and sponsor.

Registration

Follow the steps below to participate in the sponsored billing process:

1. Each year, a Sponsor Billing Authorization form must be completed by an authorized representative of the sponsor and submitted to the Student Accounts Office by the following date (based on your first semester of sponsorship in the academic year):  

  • Fall: August 15
  • Spring:  January 15
  • Summer:  May 15

2. Upon receipt of a completed Sponsor Billing Authorization form, students receive a Sponsored Student Information Release form via email. This form authorizes the university to share student account information with sponsors.

Billing

Sponsor invoices will be sent after the course add/drop deadline each semester. All invoices will be emailed to both the sponsor and student, unless directed otherwise. Course add/drop deadlines can be found on the Academic Calendar

Responsibilities

If notification of sponsorship is not received by the dates listed above, the student will be held responsible for any interest that accrues per the Student Financial Obligation Terms.

Any expenses not covered by the sponsor are the responsibility of the student and are to be paid in full by the stated due date on the student account invoice.

If a sponsor does not make the promised payment, for whatever reason, the student is responsible for any remaining balance, as defined in the Student Financial Obligation Terms.