Sponsored Student Billing-The HUB - Carnegie Mellon University

Sponsor & Third-Party Billing Process

Carnegie Mellon welcomes your participation in our third-party billing process. Sponsors are outside parties, such as embassies, companies, and community agencies, who pay Carnegie Mellon directly for a student’s educational expenses upon receipt of an invoice, with funds that did not originate with the student. There are three steps in our sponsored billing process.

  1. Sponsors must complete a Sponsor Billing Authorization (.pdf) form. This form must be completed by an authorized representative of the sponsor. Forms completed by students are not valid. Please submit this form by August 15, 2012 for the 2012-2013 academic year. The form must be filled out to identify specific charges and fees covered by the sponsor.* Any charges or fees not indicated on the form will be the responsibility of the student. Include with the form any special requirements that you may have for the format and content of the invoice, such as a signature. Special requirements not included in writing with the Sponsor Billing Authorization cannot be met. Please submit multiple Sponsor Billing Authorization forms if the details of sponsorship vary by student, and submit one Sponsor Billing Authorization form for all students with the same sponsorship coverage.

  2. After the Student Accounts Office receives the completed Sponsore Billing Authorization form, students receive a Sponsored Student Information Release form via e-mail. This form must be completed by the student before their sponsor will be invoiced because it authorizes Carnegie Mellon to share student account information. Any penalties accrued before the Sponsored Student Information Release form is received are the student's responsibility.

  3. Once a completed Sponsored Student Information Release form is submitted, sponsors will receive a sponsor invoice, customized to meet the coverage terms provided on the Sponsor Billing Authorization form. Carnegie Mellon will notify the student once an invoice has been sent to their sponsor. If your sponsor has not received a sponsor invoice by October 15, 2012 for the Fall 2012 semester, or March 15, 2013 for the Spring 2013 semester, please contact the Student Accounts Office.

All students will be held responsible for any penalty fees assessed to their accounts. If notification of sponsorship is not received by August 15, 2012 for the Fall 2012 semester, or December 15, 2012 for the Spring 2013 semester, these fees will not be waived.

*Graduate students are not eligible to have room and board charges paid through their student account, and funding for these expenses must be arranged directly between the student and sponsor.

A pre-paid Private College 529 Plan is not considered a sponsor. View more information about the Private College 529 Plan policy.

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When contacting the Student Accounts Office, you must include your Andrew ID and the name of your sponsor.