Departmental/Payroll Graduate Students-The HUB - Carnegie Mellon University

Departmentally Supported New & Existing Graduate Students

Your responsibilities as a departmentally supported student have been outlined below.

Semester E-Bills

You will receive monthly E-Bill statements even if you are supported by your department.

  • Fall Semester due date is August 15, 2011
  • Spring Semester due date is January 15, 2012

View important semester payment deadlines.

You need NOT be concerned for payment of the following charges by the semester due dates, even if they appear on your invoice, as your department will arrange for payment of these charges to be processed thru payroll deduction:

  • Semester Tuition
  • Port Authority
  • Activity
  • Tech Fees

Your student account will be coded to prevent any penalty fees from being assessed for non-payment of tuition, port authority, activity and tech fees.  If you do receive a penalty charge on your student account in error, please notify your department so that can be corrected.

  • Payroll deductions established by most departments will cover tuition, and tech, activity & port authority fees.  Please contact your department’s Business Manager for details on specific fees supported by your department or if you have any other questions.
  • Payroll deductions are paid in 8-9 installments between Sept and April or May.
  • Problems with your pay should be directed to Payroll 412-268-2097.

Important Note

You ARE responsible for payment of the following charges that appear on your E-Bill by the semester due date, which are NOT supported by your department:

  • Health Insurance
  • Library fines
  • Pharmacy charges
  • Parking fines
  • Music lessons
  • Summer housing
  • Lab fees
  • Media fees
  • Other miscellaneous fees not covered by your department

Graduate Student Transition (GST) Loans

The Graduate Student Transition Loan is a no-interest four-month loan available to first-semester Carnegie Mellon graduate students only.

The loan is made available to assist with transition cost and may not exceed 75% of the student's monthly gross salary/stipend (exclusive of tuition). 

This loan must be requested thru your department prior to September 15 of the academic year.

The loan amount plus a $25 processing fee will be deducted from the student’s monthly pay in four (4) equal installments beginning with the first pay in September and each following monthly pay during October, November and December.

Complete a Transition Loan form. 

Emergency Student Loans

Emergency Student Loan service is made available through the Office of the Dean of Student Affairs. The Emergency Student Loan is an interest-free; emergency based loan repayable within 30 days. Loans are available to enrolled students for academic supplies, medication, food or other unforeseeable circumstances. Student may apply for loans by stopping by the Student Affairs office or by calling 412-268-2075.

Health Insurance

Health insurance is not covered by any of the academic departments thru Payroll Deduction. This charge remains the responsibility of the student and payment is due in full by the Semester Payment Due Date. View important semester payment deadlines.

Health Insurance premiums can be set up for 9 monthly installments thru Tuition Management Systems (TMS) between September and May.

Up-to-date account details can always be viewed through Student Information Online (SIO).