Extending an Offer

Determining Compensation

You should make your salary offer in accordance with the candidate's qualifications and experience. In addition, the salary should be competitive with the job market in which you are competing, and in accordance with the Job Classification and Pay Scales structure in place at the university. See also the Wage Determination Packet (.doc) when hiring foreign nationals with H1B visas.

Remember that the compensation package is comprised of more than just annual salary. Our benefits package is also a significant factor in attracting the country's best talent. Share the Benefits Overview with top candidates when discussing compensation.

• Benefits Overview for Full Time Faculty and Staff (.pdf)
• Benefits Overview for Part Time Faculty and Staff (.pdf)
• Benefits Overviews for International Employees

Informing the Candidates

After you have selected the right candidate for the position and have determined the appropriate compensation level, you must send out an offer letter to the successful candidate. Your offer letter should include the specific position, the agreed upon salary and start date, the person's benefits eligibility, and other forms and information they must know to begin employment. 

Sample Offer Letter Templates

• Monthly Payroll/Salaried Sample Offer Letter (.pdf) for salaried employees on the monthly payroll schedule.
• Biweekly Payroll/Hourly Sample offer letter (.pdf) for hourly employees on the bi-weekly payroll schedule, including all non-exempt employees starting on or after December 22, 2008.

You should also send out regret letters (.pdf) to other applicants who were interviewed that inform them that the position has been filled.

Informing Human Resources

Once you have officially hired an employee, you should inform your Human Resources Manager about your decision. You will also need to process the new appointment in the Human Resources Employee Module.