Room with a Resident who Retained

(Also known as Room Retention with Pull-ins)

Residents who successfully retained their rooms during the Retain Your Room phase must fill any remaining vacancies in the room, suite, or apartment with "pull-ins."  A pull-in can be anyone who is eligible to participate in Room Selection who has not already selected an assignment for the 2012-2013 academic year.  All roommates within a room, apartment, or suite must be in agreement regarding any roommates being pulled-in to the living area.

When Can I Pull Roommates In?

Monday, March 19, 2012 through Wednesday, March 21, 2012 - 8:30 a.m. to 5:00 p.m. daily

Each building has a designated day:

• Monday, March 19 - Fairfax, Webster, Shady Oak, Neville, Shirley, Roselawn, Woodlawn, Doherty, and Margaret Morrison apartments
• Tuesday, March 20 - Resnik and West Wing houses
• Wednesday, March 21 - Morewood Gardens, McGill, and Welch House

After March 21st pull-ins will not be permitted and all remaining vacancies will be made available to residents participating in later phases of Room Selection.  This is only time of the year where pull-ins are guaranteed, so residents should make their roommate decisions carefully!

Who can participate? 

In order to participate in this phase of Room Selection, you must be pulled-in by all of the residents who retained the apartment/suite/room that you are interested in.

Any resident who is eligible for Room Selection who hasn't already confirmed a housing assignment through an earlier phase of Room Selection is eligible to Room with a Resident who Retained.  Students who are currently living off-campus or living in Greek housing are NOT eligible to be pulled-in.

What is the process? 

• 1. All of the residents who retained an apartment/suite/room should come to a consensus regarding who they wish to pull-in to fill all available vacancies.
  2. Confirm with the person(s) that you wish to pull in that they are interested in being your roommate and make sure that they are eligible to participate in Room Selection.
  3. Fill out the Room Retention with Pull-ins form [PDF] (one form per group/room/suite/apartment.)
  4. Come to the Housing and Dining Services office on the designated day for your building, between the hours of 8:30 a.m. and 5:00 p.m.  ALL residents involved must be physically present or have a valid proxy form at this time.  This includes all of the residents who retained the space as well as all of the residents being pulled in.  Residents who retained but are not able to attend should complete a proxy form and check the "pull-in" box.  This allows us to confirm that all residents are in agreement regarding the final housing assignments. 
  5. When you arrive on your designated day and time, sign in at the front desk.  Certain times of the day are busier than others, so be prepared for the possibility of a wait, particularly if you are arriving around 4 p.m. or later. 
  6. Have your Pull-in Form and any proxy forms completed and available.  Residents who are being pulled-in (rooming with a resident who retained) will also be asked to fill out an additional data entry card. 
  7. Meet with a Room Assignments staff member and finalize your assignment!  Residents who are being pulled-in will be required to sign their Housing License Agreement at this time, and will not be eligible to participate in any later phases of Room Selection.

Consolidation Policy

Residents who retain and do not pull-in roommates to fill all vacancies should be aware that they will be consolidated with other residents in half-filled rooms.  This means that if you do not pull in roommates to completely fill your space, your final assignment will not be the exact room/suite/apartment that you retained.  Residents will either be reassigned to a new room or will be assigned a roommate who also did not pull-in roommates.  Your specific room type, room rate, and even the building that you retained is not guaranteed if you are consolidated - the only way to guarantee this is to fill your space will pull-ins.  For example, a resident in a 4-occupant Margaret Morrison apartment who does not pull-in 3 new roommates may be consolidated to another Margaret Morrison apartment, if one is available, or to a half-filled room in another building such as Woodlawn or Morewood Gardens. 

You will be notified via e-mail of your new assignment, room type, and room rate if you are consolidated.  Consolidations will be made solely at the discretion of Housing and Dining Services.  Additionally, following this phase of Room Selection, any vacancies that become available due to cancellations will be filled by Housing and Dining Services exclusively.  Residents will not have any pull-ins rights after this phase ends.

In order to avoid being consolidated, be sure to pull-in roommates to completely fill your room, suite or apartment!

NOTE: The only residence hall rooms that are considered "suites" are the suites in Resnik and West Wing.  Students in these spaces are assigned to a "suite double" or "suite single" room.  Other residence hall buildings (i.e. Morewood Gardens, Henderson House, etc.) that have prime rooms that share a bathroom with adjoining rooms are NOT considered suites.  Residents in prime double or prime triple rooms can only pull in roommates in that immediate prime room and are not eligible to pull-in roommates into the adjoining prime rooms.