Retain Your Current Room-Housing Services — Room Selection - Carnegie Mellon University

Retain Your Current Room

Do you like your room? Then retaining your room might be the best Room Selection phase for you.

Room Retention is the process through which residents in retainable rooms can opt to select that exact same room again for the next academic year. Most upper-class students - current sophomores and juniors - are eligible to retain. Residents who retain are not able to participate in another phase of Room Selection.

If you are thinking about moving off-campus or participating in a different phase of Room Selection you should not retain your room until you are sure that's where you want to live next year. The Room Selection deadline to retain your room is noon on Wednesday, February 18.

Log in to the Housing Portal to complete your Room Selection Application (link will be available in mid-February).

Online Application Deadlines

Starts: Sunday, February 15, 2015, at 12 p.m.
Ends: Wednesday, February 18, 2015, at 12 p.m.

Residents who wish to retain their rooms must do so during this window of time.

Who Can Retain? 

In general, upper-class students (sophomores and juniors) are eligible to retain their rooms. Upper-class students residing in a designated RA or CA room, themed housing, an ADA (handicapped accessible) room or suite, graduate student spaces, or any space that Housing Services needs to use for other purposes for the next academic year are not eligiible to retain. 

First-year residents are not eligible to retain their current housing assignment except for those who live in Morewood Gardens.

Upper-class residents will be able to log in to the retention form to see whether or not they are able to retain their room. If your room is not eligible to be retained you will receive an error message.

Each resident must complete their own retention form to retain their space. Your roommate cannot retain for you. The Housing License Agreement that you sign as part of the online retention form is a contract because Housing Services and the individual student.  Every resident within a room, suite, or apartment who wishes to retain must do so on their own.

Details about Retaining Your Room

  • Participating in the Retain Your Current Room phase will confirm and finalize your housing assignment for the 2015–2016 academic year. You cannot change your retention status and you are not eligible to participate in any other phase of Room Selection. 
  • Residents who retain do not receive a timeslot for General Room Selection. Residents who retain their rooms will not be eligible to participate in General Room Selection and thus are not eligible to receive Room Selection timeslots. Residents who are considering whether or not to retain their current room must do so without a Room Selection timeslot. 
  • Residents who wish to retain their rooms must do so online before Wednesday, February 18, 2015, at 12 p.m. All spaces not retained by 12 p.m. on February 18 will become available to pull-ins of other roommates who retained, will be filled through consolidations, or will be made available during General Room Selection. 
  • If your room is not eligible to retain when you log into the web site, then this phase of Room Selection is not an option for you. If you believe that your room should be eligible for retention, please contact the Room Assignments staff.

Steps to Retain Your Room

  1. Talk to you current roommate(s). Do they plan to retain as well? Or will there be vacancies in your current room following the retention process? If your roommate(s) is not retaining, you will be required to pull-in roommates later on in order to fill the room, suite, or apartment. If both roommates want to retain but both also want to pull in new roommates, that needs to be worked out between the two residents individually. Retainers always have first priority on a room, over pull-ins.
  2. Log in to retain your room. Log into the Room Selection application between Sunday, February 15, at noon and Wednesday, February 18, at noon and follow the steps to retain your current assignment.  You will be asked to sign your Housing License Agreement during this process. Remember - once you retain your current assignment, you are locked into that assignment and will not be eligible to participate in any later phases of Room Selection.
    Note: During this step you can only retain your current room for yourself.  You can also "request" one additional roommate pull-in.
  3. Agree to pull-in roommates. If there are any vacancies in your room, apartment, or suite, then you will need to pull in roommates to completely fill the space. Talk to any current roommates who also retained the space and come to a consensus about whom you would like to pull-in as roommates for next year. Read more about the Room with a Resident who Retained phase of Room Selection if you will be pulling in roommates.
  4. Be prepared for possible consolidation. So that we can efficiently utilize available room spaces, residents who retain their current rooms must fill all vacancies in the room, suite, or apartment. Following the retention period, residents who retain and do not pull-in roommates to fill all vacancies will be consolidated with other residents in half-filled rooms. This means that if you do not pull in roommates to fill all vacancies, your final assignment will not be the specific room/suite/apartment that you retained. Residents will either be reassigned to a new room (of a similar room type, if available, but this is not guaranteed) or will be assigned a roommate who also did not pull-in roommates. You will be notified via email of your new assignment if you are consolidated. Though class standing, room type, and other preferences will be strongly considered, consolidations will be made at the discretion of Housing Services. (If you don’t have roommates in mind, list your information on the Roommate Connections Database and browse through the listings to find other residents who are also looking for roommates.)
  5. Talk to your prospective roommates. And then familiarize yourself with the dates, deadlines, and information relating to the Room with a Retainer phase of Room Selection. In order to pull in roommates, you, any other retaining roommates, and the residents that you want to pull in will need to participate in this phase of Room Selection to fill your living area.