Retain your Current Room

Room Retention Has Ended
The room retention process ended on Friday, March 9th.  Residents who missed the retention phase of Room Selection can now choose from the following 2 phases of Room Selection: Room with a Retainer (Pull-ins) or General Room Selection.

If you successfully completed the retention process and would like to view your Housing License Agreement for confirmation of your retained space, use the link below.
Click here to View Your Housing License Agreement

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Room Retention begins Monday, February 13th and ends Friday, March 9th at 5 p.m.  Any resident who wants to keep their current assignment should retain.  There is no benefit to retaining your room early on, and once you retain you cannot change your assignment or cancel until the Open Cancellation period begins on April 6, 2012.  If you thinking about moving off-campus or participating in a different phase of Room Selection you should not retain your room until your are sure that's where you want to live next year.  The link to the retention form will be available on this page starting February 13th.

Deadlines

Starts: Monday, February 13, 2012 at 9 a.m., online
Ends: Friday, March 9, 2012 at 5 p.m.

Residents who wish to retain their rooms must do so during this window of time.  After March 9 at 5 p.m., retaining ones' room will no longer be an option. 

Who can retain? 

In general, upper-class students who are not in special interest housing, a first-year area, or an RA/CA room are eligible to retain their rooms (although there are some exceptions.)  Upper-class students residing in a designated RA or CA room, special interest housing area, an ADA (handicapped accessible) room or suite, or any space that Housing and Dining Services needs to use for other purposes for the next academic year are NOT retainable.   

Upper-class residents will be able to log in to the retention form to see whether or not they are able to retain their room.  Rooms that are eligible to be retained will allow you to continue with the retention process if you wish to do so.

Each resident must complete their own retention form to retain their space.  Your roommate cannot retain for you.  The Housing License Agreement that you sign as part of the online retention form is a contract because Housing and Dining and the individual student.  Every resident within a room, suite, or apartment who wishes to retain must do so on their own.

First-year residents are NOT eligible to retain their current housing assignment regardless of where they live (including those first-year students who are living in traditionally upper-class buildings.)

Details about Retaining Your Room

Do you enjoy your current housing assignment? Not sure if you want to take your chances at General Room Selection for a new space? Then Retaining Your Room might be the best Room Selection option for you.

• Participating in the Retain Your Current Room phase will confirm and finalize your housing assignment for the 2012-2013 academic year.  Once you retain, you are done with Room Selection.  You are not able to change your retention status and you will not be eligible to participate in General Room Selection to try for a different or better room. 
• Residents will NOT receive a random Room Selection number during this phase of Room Selection.  Residents who retain their rooms will not be eligible to Elect to Participate in General Room Selection and thus are not eligible to receive Room Selection numbers.  Residents who are considering whether or not to retain their current room must do so without a Room Selection number. 
• Residents who wish to retain their rooms must do so online before March 9, 2012 at 5 p.m.   All spaces not retained by 5 p.m. on Friday, March 9 will become available to be filled through pull-ins of other roommates who retained, will be filled through consolidations, or will be made available during General Room Selection. 
• If your room is not eligible to retain when you log into the web site, then this phase of Room Selection is not an option for you. If you believe that your room should be eligible for retention, please contact the Room Assignments staff. 

Want to retain your room? Here's what you need to do: 

1. Talk to you current roommate(s).  Do they plan to retain as well? Or will there be vacancies in your current room following the retention process?  If your roommate(s) is not retaining, you will be required to pull-in roommates later on in order to fill the room, suite, or apartment.
2. Log in to retain your room.  Visit this page between Monday, February 13 and Friday, March 9 and follow the steps to retain your current assignment.  You will be asked to sign your Housing License Agreement during this process. Remember - once you retain your current assignment, you are locked into that assignment and will not be eligible to participate in any later phases of Room Selection.
   
   Note: During this step you can ONLY retain your current room for yourself.  To pull in roommates to fill any remaining vacancies following the Retain Your Room phase, read below for more information.
3. Agree to pull-in roommates.  If there are any vacancies in your room, apartment, or suite (Resnik and West Wing only), then you will need to pull in roommates to completely fill the space. Talk to any current roommates that also retained the space, and come to a consensus as to who you would like to pull-in as roommates for next year. Read more about the Room with a Resident who Retained phase of Room Selection if you will be pulling in roommates.
   

   So that we can efficiently utilize available room spaces, residents who retain their current rooms must fill ALL vacancies in the room, suite, or apartment.  Following the retention period, residents who retain and do not pull-in roommates to fill all vacancies will be consolidated with other residents in half-filled rooms.  This means that if you do not pull in roommates to fill all vacancies, your final assignment will not be the specific room/suite/apartment that you retained.  Residents will either be reassigned to a new room (of a similar room type, if available, but this is not guaranteed) or will be assigned a roommate who also did not pull-in roommates.  You will be notified via e-mail of your new assignment if you are consolidated.  Though class standing, room type, and other preferences will be strongly considered, consolidations will be made at the discretion of Housing and Dining Services.
   
   If you don’t have roommates in mind, list your information on the Roommate Connections Database and browse through the listings to find other residents who are also looking for roommates.

4. Talk to your prospective roommates. And then familiarize yourself with the dates, deadlines, and information relating to the Room with a Retainer phase of Room Selection.  In order to pull in roommates, you, any other retaining roommates, and the residents that you want to pull in will need to participate in this phase of Room Selection to fill your living area.