Room Changes and Swaps
The Room Change Waitlist process is officially open for the 2016-2017 academic year. Upper-class students who went on the room change waitlist following room selection or over the summer do not need to reapply - your application will carry on to the academic year waitlist.
Please keep in mind a few things:
- Room change offers are made to the next person on the waitlist for that particular building and room type
- There is limited availability of available spaces, particularly early in the fall semester; please be aware that room change offers will come slowly
- First-year residents are limited to only requesting first-year buildings; upper-class residents are limited to only requesting upper-class buildings
Frequently Asked Questions about Room Changes and Swaps
How does the room change process work?
Students apply for the room change waitlist via a paper form. Each building has it's own waitlist. You can go on the waitlist for one building, or for multiple buildings. For each building you apply for, you can also request specific room types if you are only interested in certain types of room (i.e. single, prime double, etc.)
Spaces open up over the course of the semester primarily due to leave of absences and withdrawals from the university. When a space opens up, Housing Services refers to the waitlist for that building and room type to see who is next in line for that specific space. A room change offer is then made. In your room change offer you will be given the specific building name and room number, the room type, and the name of the roommate(s) currently in that room, if applicable. You will then have 72 hours to either accept or decline the room change. See the next question below for more information on what happens once you've accepted a room change offer.
I've accepted a room change offer - now what?
Once you've accepted a room change offer, Housing Services will notify the current resident of the room that a new roommate will be moving in. Typically we try to give 24 hours notice to a roommate before giving a new roommate access to the space. Once you gain access to your new room, you will need to complete your move within 72 hours. During this 72 hour period you will have access to both your old room and your new room, in order to allow you to go back and forth between the two to move your belongings.
If your new room assignment is a different rate from your current room, you will see either a new charge or a credit on your student account. Your charges are pro-rated based on the number of days you lived in your old room, and the number of day you will be living in your new room. Please note that if your new room is more expensive than your current room, you need to make arrangements to pay the difference before the 15th of the following month.
When can I expect to receive an offer for a room change?
There is no specific timeframe in which you can expect to receive an assignment. Some students may receive a room change offer very quickly. Others may be on the room change waitlist for an entire academic year without receiving a room offer. Room changes depend on two factors - what spaces become available, and what space you will accept for a room change. Space availability is impossible for us to predict, since residents of any class from any building and any room type could decide to leave the university at any time.
The more buildings you are willing to move to, the more likely it is that you will receive a room change offer. Likewise, residents who are only interested in single rooms should be prepared to potentialy not receive a room change offer for the entire year.
I know someone that wants to swap rooms with me - Can I request a room swap?
I just selected a room for next year through Room Selection - can I request a room change for a different space?
Yes, most upper-class residents obtain their housing assignments through our Room Selection process. Students also have the opportunity to submit a room change request after Room Selection if the assignment that they selected was not one of their top choices. Room change offers will usually begin around mid-May following the Open Cancellation Period, after all residents with Open Assignments receive permanent assignments.
Room change offers for Room Selection participants will continue until May 31 at which time a freeze will be put on all room changes. Once all first-year students are assigned, room change offers will resume and residents will be notified via email.
The formal academic year room change waitlist process for the following academic year begins once all temporary housing first-year residents are permanently assigned, or after the first two weeks of the fall semester. An email will be sent out to all residents once the formal room change process has begun.
Upper-class residents are encouraged to coordinate room swaps whenever possible as a way to accommodate an assignment change. Room swaps are not processed between August 1 and the end of the second week of classes.
I'm a new incoming first-year student - can I request a room change prior to coming to campus?
First-year residentsThe housing assignment that an incoming first-year student receives is the best possible assignment based on your admissions deposit date and available spaces. If you were not assigned to one of your top building preferences, that means there are no more vacancies available in that building. For this reason, we are not able to process room change requests or swaps for first-year students prior to arrival on campus. Even though you may not have been assigned to one of your top preferences, know that all of our first-year living areas provide an incredible amount of community and support to all residents.
If you decide that you would still like to apply for a room change after the first few weeks of the semester, we will be happy to assist you once all temporary housing residents have been reassigned to a permanent assignment in housing. The expected time for this varies depending on the number of students assigned to temporary assignments. An email is sent out to all on-campus residents once the formal room change process has begun.