DISTRIBUTION: B, G, H
REVIEW DATE: March, 1997
POSITION RESPONSIBLE FOR REVIEW: Director, Operations & Utilities
PURPOSE: To establish a policy and procedures to regulate the personal use of Operations tools and equipment for private purposes.
BACKGROUND: Operations tools and equipment must be available and in good working condition whenever University functions require their use. Uncontrolled access to these items for personal use will lead to occasions when they are not available or not in good working order when needed, resulting in additional costs and reduced service life.
Conversely, allowing Operations staff members to use items with which they are experienced for their private purposes, when there is no immediately foreseeable work-related requirement or conflict, supports workforce morale and expresses the confidence of the director in the user.
POLICY: It is FMS policy to allow the controlled use of certain FMS operations equipment, off campus outside, normal working hours, for the private, short-term, non-commercial purposes of FMS operations staff members.
Individuals and organizations who are not FMS operations staff members may not use operations equipment except in connection with university-sponsored activities, or with the written approval of the AVP. To avoid liability issues, stationary shop tools and motorized vehicles are not available for use for non-university purposes.
When more than one person requests to use operations equipment, FMS policy is to approve requests on a first-come, first-served basis, if not otherwise resolved among the people making the requests.
PROCEDURES:
1. The director shall maintain a log of all honored requests for any temporary use of operations equipment. The log sheet shall contain the following information:
Requester, Equipment Requested, Date of Request, Date Taken, Date Due (not to exceed one week after date taken), Signature of the Requester, Signature of the Director, Date Returned
If borrowed equipment is needed for a university purpose, the borrower returns it immediately. If a borrower fails to return equipment either upon demand or by the due date, the director may undertake disciplinary action using the procedures applicable to the borrower's terms and conditions of employment. If such abuse occurs frequently, the director may withdraw these privileges, either from specific individuals or altogether.
RESPONSIBILITIES:
1. The director of Operations & Utilities is responsible for insuring that the policies and procedures described herein are followed. The director is responsible for the log of borrowed equipment.
2. Staff members are responsible for following the procedures that allow for the privileges permitted by this policy.
REFERENC(E): None
CANCELLATION(S): None
SIGNATURE:
Martin H. Altschul
Director, Operations & Utilities
ATTACHMENT(S): None