DISTRIBUTION:
B, E, F, G, H, J, K (Security)NEXT REVIEW DATE: May, 1996
POSITION RESPONSIBLE FOR REVIEW: Director, Environmental Health & Safety
PURPOSE: To establish policy and procedures for responses to emergency events affecting university facilities, including natural and man-made disasters.
BACKGROUND: By the nature of campus facilities and activities, Carnegie Mellon faces the potential of emergency situations created by fire, chemical spills, steam and water line breaks, hazardous material incidents, explosions, gas leaks, power failures, and radiological incidents, as well as a full range of possible natural disasters. Environmental Health & Safety (EH&S) has prepared an Emergency Response Plan for FMS to address these types of problems.
The Plan includes the following:
1. An Introduction, which discusses initial actions to be taken, general emergency response guidance, and brief instructions on how the Plan is to be used.
2. An Initial Response Matrix, outlining general initial action to be taken for specific emergency situations.
3. An FMS Communications Response Matrix, listing individuals to be contacted in FMS including EH&S, in the campus administration, and in specific buildings (Facilities Coordinators).
4. Response protocols outlining step by step procedures to be followed to alleviate specific emergency situations.
5. Building information, outlining specific hazards to be found within each building, including the presence of PCB's, pesticides, radioactive materials, and chemical use or storage areas. In addition, those copies of the Plan held by Security also contain information on the locations of disabled students, staff, or faculty.
6. Floor plans of buildings in which hazardous conditions exist, showing specific rooms within the buildings where such hazards are found.
7. Appendices listing asbestos hazard areas, radioactive material use areas, chemical storage areas, PCB locations throughout campus, and contingency plans for Hunt Institute and the Morewood Child Care Center. In addition, Security Department copies include a tabulation of all disabled personnel on campus.
Safety and communications are the primary considerations of the emergency procedures document prepared and maintained by Environmental Health & Safety (EH&S). The document conveys the responsibilities, and identifies the people to contact during emergencies, in a large number of campus organizations. The primary users of this document are the Campus Police, where a copy is readily available to the dispatcher who initiates most early emergency procedures communications, and FMS, the organization that leads most on-scene responses to emergencies involving university facilities and systems, and that as a result, initiates measures that have the greatest influence over the degree of safety, as well as property damage, resulting from emergency events.
POLICY: FMS policy is to maintain and provide to the Campus Police, for use by the dispatcher, a current, comprehensive listing of people to contact initially to respond to emergencies, organized by the nature of the emergency. FMS policy is to update the Plan continuously as changes occur involving the conditions and the people it identifies.
PROCEDURES:
1. EH&S writes, maintains, and updates the response protocol and the FMS communications matrix of emergency procedures, and ensures that a current copy is available to the Campus Police dispatcher.
2. EH&S prepares, schedules, conducts, and records participation in training in the content and use of the response protocols and the FMS communications matrix.
3. Campus Police, through the dispatcher on duty during an emergency event, initiates communications about emergencies with the people indicated in the response protocol and in the FMS communications matrix.
4. FMS takes action on emergencies according to the response protocol for the kind of event involved.
RESPONSIBILITIES:
1. The EH&S Loss Prevention Manager is responsible for maintaining an up-to-date plan, including response protocols and the FMS communications matrix. The Loss Prevention Manager is responsible for conducting training in the use of Plan information.
2. Campus Police are responsible for initiating communications according to the FMS matrix, and according to the requirements of the response protocols in the Plan. The director of security is responsible for scheduling training for Campus Police dispatchers in the use of the Plan.
3. FMS is responsible for taking action during emergencies according to the requirements of the applicable response protocol. Directors are responsible for notifying EH&S of changes requiring updates to the Plan.
REFERENCE:
1. Emergency Response Plan (revised 1995)
CANCELLATION(S): None
SIGNATURE:
Edward A. Guida, PE, CIH
Director, Environmental Health & Safety
ATTACHMENT(S): None