DISTRIBUTION: B

NEXT REVIEW DATE: July, 1996

POSITION RESPONSIBLE FOR REVIEW: Director, Business Operations

 

PURPOSE: To establish policy and procedures for training and development program for FMS staff members.

BACKGROUND: A training and development program enhances the technical, professional, supervisory, and management skills that FMS staff members must have to be effective in their work in support of the university. Such a program also provides professional development and skills development opportunities for FMS staff members, and can help participants improve their standing as applicants for future supervisory and management positions, consistent with their skills and the needs of the organization.

POLICY: It is FMS policy to encourage training and development participation among staff members. To further this policy, FMS appoints a Training and Development Committee and it offers, or it endorses and funds participation in, training programs that help staff members improve their current skills and prepare for higher level positions, consistent with their ability, potential, and effort. It is FMS policy for supervisors to allow for training program participation among the staff members in their work scheduling, and to include staff members' individual participation in training programs as part of their annual evaluations.

PROCEDURES:

1. A permanent Training and Development Committee identifies FMS needs, evaluates current policies, recommends changes, new policies, and projects to meet those needs, and oversees the resulting program. Programs include FMS-conducted or university-provided process training, and either FMS-conducted, or university-provided, or outside service sources, for skills training, supervisory training, professional development programs, and management training programs.

1.1. The AVP appoints a committee chair and committee members from nominations submitted by directors and senior level managers. Nominees should be able to oversee the support, supervisory, and technical aspects of the program.

1.2. Committee membership consists of the following:

Operations and Utilities 2 Representatives

Environmental Health & Safety 1 Representative

Work Management 1 Representative

Facilities Planning and Construction 2 Representatives

Business Operations 1 Representative

The chair may be from any of the above areas and may or may not be counted as the representative from that area.

1.3. Members serve for two-year terms. Half of the committee members are appointed each year. The chair holds an indefinite appointment.

1.4. The committee meets at least semiannually.

2. Training may be general, FMS-wide opportunities, or may be specific to a director's group, or to a single office or work center. Courses may be offered independently or in conjunction with other university training activities. FMS-conducted training covers technical, supervisory, professional, and management skills or processes that relate to specific departments and to specific needs. Directors and senior managers schedule these projects in their areas based on their decisions about the priority use of available funds. Training involving staff members from several areas of FMS may include temporary reassignments among people at comparable levels, to broaden the experience of all participants in the exchange.

3. During periodic evaluations, supervisors discuss individual training needs, and develop individualized plans with their staff members.

RESPONSIBILITIES:

1. The Training and Development Committee is responsible for:

1.1. Assessing training and development needs by gathering input from staff members at every level in FMS. The committee gathers the information formally through questionnaires, and also by informal means.

1.2. Recommending short- and long-term training policies and objectives to meet those needs.

1.3. Promoting specific training programs both for general participation and for specific groups of FMS staff members.

1.4. Evaluating the effectiveness of training programs, and recommending changes where needed.

1.5. Communicating regularly with directors and supervisors in their areas to update and ascertain current and future training needs.

2. FMS directors and senior managers are responsible for providing input to the committee about training activities and needs.

 

3. Directors and supervisors are responsible for:

3.1. Counseling staff members, at least annually during performance evaluations, on their training needs, and on their individualized training plans.

3.2. including training participation by staff members in their work schedules.

4. The committee chair is responsible for:

4.1. General guidance to the committee.

4.2. Providing resources and advise to directors, supervisors, and staff members about training policies, availability, and participation procedures.

4.3. Submitting committee policy recommendations and training activity proposals to the AVP for approval.

5. The Director of Business Operations is responsible for keeping records of training participation by FMS staff members.

 

REFERENCE(S): None

CANCELLATION(S): None

SIGNATURE:

 

Gary E. Robinson

Director, Business Operations

ATTACHMENT(S): None