Generally, Union EE and undergraduate students are paid every other Friday.  Faculty and administrative Staff are paid on the last working day of the month.

Students pay checks and vouchers are available at Cash Operations in Warner Hall on payday. If not picked up on payday, pays are held in Payroll Services in the UTDC Building (located at 4516 Henry Street) for two weeks for pick up. All other pays are distributed by Department request.

Please send an email to payroll@andrew.cmu.edu with your name and date of the lost check. Send a check to Payroll Service in the amount of $10.00, for the stop payment fee, made payment to Carnegie Mellon University. You will be notified by email when the replacement check can be picked up.

You can get your paycheck electronically through an online service called IPay.

The instructions to register for IPay can be found on the Payroll section of the Finance Division Forms page.

You need to have completed an I-9 form before you can be added to the payroll files. If you completed the I-9 form and provided a copy of the form the department you need to check with the department administrator on why your payment has not been processed.

You must contact your home department to update your address everytime your address changes.
**Changing your address via the HUB DOES NOT change your address in the payroll system.

Aside from tell you what information is required, such as name and address, payroll can not advise you on what exemptions or marital status to claim. A tax specialist should be consulted for this information.

The deduction stands for Local Service Tax. The City of Pittsburgh requires that all employers in the city limits withhold from their employees a yearly amount of $52.00. The $52.00 is divided over the number of pays in the calendar year.

The Form I-9 was developed to verify a person's work eligibility in the United States. Employees hired after November 6, 1986 are required to complete the I-9 form.

The W-4 is the IRS form that employees complete and sign to determine the amount of federal tax withholding. If an employee does not complete a W-4, IRS requires a default of "Single and 0". The W-2 is a statement of gross wages earned and taxes withheld during a calendar year.

The W-2 is a statement of gross wages earned and taxes withheld during the calendar year and is required for filing the year end tax return with the IRS.

A copy of the W-2 can be obtained through an on line service called IPay. The instructions to register for IPay can be found on the Payroll section of the Finance Division Forms page.

The 1042S is the IRS tax form to report payments (i.e. fellowship, compensation during training, etc.) to foreign nationals during a particular calendar year.
**Wages are reported on a W-2 not a 1042S. Exception: wages that are exempt from U.S. tax under a treaty are reported on a 1042S. An individual might receive both a W-2 and 1042S.

A a result of changes made to the scholarship/fellowship rules in 1986, an amount will be excludable from income as a scholarship or fellowship if:

1. the award is a "qualified scholarship"
2. the recipient is a "candidate for a degree," and
3. the award is for the purpose of studying or conducting research at an "educational organization".

In order to constitute a "qualified scholarship," the amount must be paid for:

1. tuition and fees required for enrollment or attendance at the educational institution, or
2. fees, books, supplies, or equipment required for courses of instruction at the institution.

Amounts paid for expenses such as room, board, living allowances, travel, research and clerical help (as well as equipment and other expenses not required for enrollment or attendance) are taxable to the recipient. A "candidate for a degree" is someone who is in a degree seeking program, as well as someone who is not in a degree program but attends an institution that grants degrees. Finally, in order to qualify as an "educational organization," the Code requires that the institution must be one that "normally maintains a regular faculty and curriculum and normally has a regularly enrolled student body of pupils in attendance at the place where its educational activities are carried on."