University Registrar's Office Classroom Policy
All Registrar-controlled classrooms are equipped with audiovisual equipment, as well as a chalk bin with chalk and erasers. View a full list of Registrar-controlled classrooms, with their layouts and capacities.
Media Technology Services (MediaTech) provides a wide array of audio-visual technology and technical assistance to the campus community. Services include state of the art data and video projection, sound reinforcement, videoconferences, videography and much more.
In addition to lending equipment for classes and events, MediaTech provides the following classroom services:
(If your course is a Registrar-scheduled course, these services are free of charge.)
- demonstrating the equipment to instructors
- resolving trouble calls, and sending a technician to the classroom when necessary
- repairing, or temporarily replacing, malfunctioning equipment
- providing a variety of equipment for courses to borrow (pick-up service only)
Refer to MediaTech's website, http://www.cmu.edu/computing/mediatech/, for more information.
University Registrar’s Office Guidelines of classroom usage
Bring your confirmation with you during your scheduled event. This confirmation verifies that your event was officially scheduled. To be valid confirmation it must say “confirmed”. If the confirmation says “tentative”, it is not valid.
- Furniture must remain in the classroom. You are welcome to re-arrange desks for your event. However, return the desks to the normal classroom set-up according to the door signage outside of the classroom when your event ends.
- Dispose of all signs, papers and waste from your event.
- We suggest arriving 20 minutes before your event to ensure the classroom is unlocked. If the room is inadvertently became locked, contact Security 8-2323 to open the room.
- If an event is scheduled over the weekend, please contact campus police 24 hours in advance to have the room opened in time for the event 412-268-2323 or firstname.lastname@example.org.
Academic Semester Scheduled Block-off Times
- Daylight requests Monday through Friday from 8:30am to 4:30pm will not be honored during the first two weeks of classes. Our office continues to respond to course related time and room changes from faculty and they are our first priority. We will start scheduling events after the 10th day of class.
- All evening events wanting a University Registrar classroom will be scheduled until the last day of the semesters including Saturday and Sundays. This is due to the scheduling of courses in the upcoming academic semester and classroom renovations.
- Any reservations for events that come in for the upcoming academic semester or year will be placed on hold until all courses are scheduled.
- Events wanting classrooms scheduled during final exams week will be on hold. We resume scheduling over final exam weeks for the fall semester the 3rdweek of November and for spring the 3rd week of April.
Damage to University Registrar Classrooms
Faculty or staff members who wish to report damages to, or furniture missing from, a Registrar classroom should send email to email@example.com.
If a department wants classroom space that is controlled by a different college, they should request usage through that department.
Reservations for Off–Campus Groups
Off–campus groups sponsoring an event must contact Conference and Events. If the event is approved, Conference and Events will contact the URO Scheduling Specialist to reserve a room. The official university policy for the use of space by non–university organizations is as follows:
1. A non–university organization is one in which the membership and leadership consist primarily of individuals who are not members of the Carnegie Mellon community. The mere presence of Carnegie Mellon students and/or faculty in the general membership or even in positions of leadership of an organization does not make it a university organization, nor does the fact that the request for facilities is made either by a faculty member or a student. Where student organizations “sponsor” non–university organizations as defined above, the request will be treated as if the non–university organization had made the request.
2. Non–university organizations may be allowed to use Carnegie Mellon facilities under the following conditions:
a. The event is organized primarily for professional or educational purposes.
b. The request for facilities is submitted in writing at least thirty days prior to the event.
c. The presence of the event will not interfere with the normal activities of the university.
d. If the authorizing officer questions the appropriateness of the request, it will be referred immediately to the Dean of Student Affairs and the appropriate campus administrators.
3. When a university group requests facilities for a meeting at which substantial off–campus attendance would be expected and notice of the meeting would be disseminated beyond campus, the request must be reviewed with the same criteria as 2, above.
4. If an event is to be approved that will substantially reduce the facilities available for student use during periods when students are in residence, the request will be discussed with the Student Senate before final approval is given.
5. All requests for the use of Carnegie Mellon facilities by non–university organizations shall be made to Conference and Events. Permission to use facilities may not be assumed until a room reservation form has been signed by the Facilities Coordinator in Conference and Events or, in the Coordinator’s absence, by the Dean of Student Affairs.