Chemical Procurement-Environmental Health & Safety - Carnegie Mellon University

Monday, January 3, 2011

Chemical Procurement

Chemical procurement (or purchasing as most of us would say) is controlled by policies from the office of Procurement Services, as well as from our office.  Here is the text from the Chemical Hygiene Plan outlining these policies.  Note that there are considerable restrictions on the use of the Purchasing Card in chemical procurement, so be sure to check out the link at the end of this section.

Procurement of Chemicals:
No container shall be accepted without an adequate identifying label.  Delivery should be refused for leaking containers.

In order to minimize the presence of hazardous materials at the university, chemicals should be ordered in the smallest quantity needed to conduct the work.  For situations where you are in need of a chemical material for a single test or a preliminary evaluation of an experiment, consider contacting EH&S to see if the material is present already on campus.  Another chemical owner may be willing to let you use some of his or her stock, in such limited situations.  All of these transfers MUST be performed from PI to PI.  

EH&S shall be contacted in advance of any acquisition of chemicals that will not be purchased but are to be transferred to the Carnegie Mellon University from another university or organization.

Note that the University Procurement Services places restrictions on how hazardous chemicals may be purchased.  Use of a Purchase Order is the preferred method; some materials are prohibited from purchase using a purchasing card. Check this link to view Procurement policies: http://www.cmu.edu/finance/procurementservices/policies-procedures/documents/pcard-handbook_section-5.pdf

Please get in the habit of taking advantage of our Chemical Sharing practice here at the university.  If you are looking for a chemical to try in a new process or experiment, check with us to see whether the material is already present here.  We may be able to get some for you, for no cost.