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Addressing, Import/Export Contacts

Information included here will step you through the process of addressing messages and exporting or importing contacts.

Address and Send Messages

  1. Select File > New > Email Message.
  2. Begin typing the recipient's email or name into the To: or Cc: field. Outlook displays suggestions from the CMU directory, if added, your personal address book and previously typed email addresses.
  3. Select the email address/name from the list.
    Suggested address match
    Note: You can also use Outlook's Check Names option. Type the recipient's name in the To: or Cc: field and then click Check Names.
  4. Type your message and click Send. All sent message are saved to the Sent Items folder.

Exporting Contacts

Follow these steps to export your address book contacts:

  1. Select Contacts and then select File > Export.
  2. An Export dialog box appears. Select the radio button to export Contacts to a list (tab-delimited text), and then click the right arrow to continue.
  3. A Save dialog box appears. Enter a name for the file and choose where you want to store the file, and then click Save.
  4. Your contacts are saved to a .txt file. 

Importing Contacts

Follow these steps to import your address book contacts:

  1. Select File > Import.
  2. An Import dialog box appears. Select Contacts or messages from a text file, and then click the right arrow to continue.
  3. The "Choose a File Type" dialog box appears, select Import contacts from a tab- or comma- delimited text file, and click the right arrow to continue.
  4. Browse to the .txt file that you exported and click Import.
  5. A dialog box for mapping fields appears. Do one of the following:
  • If you are importing from an Outlook email client, your fields should be mapped correctly automatically; click Import. 
  • If you are importing from another email client, verify that your fields are mapped correctly, and then click Import.
  1. Your contacts are imported into your Address book.

Last Updated: 2/21/12