Assign or Update Folder and Bboard Permissions

At Carnegie Mellon, mailboxes that are viewed by a group of people are commonly referred to as "bulletin boards" or "bboards." In order to assign or update permissions for a bulletin board, you must be its administrator and be subscribed to it. Your personal folders, by default, have administrator permissions. For more information, see Subscribing and Unsubscribing to Bboards.

IMPORTANT NOTE: DO NOT remove your own permissions.

To assign or update a user's permissions, follow these steps:

1. Select the Permissions link from the main mail window. A list of User Permissions appears for each folder and bulletin board that you are subscribed to.
   Note: If you have a large number of personal folders, the list may be long.
   
   
   
   
2. Locate the folder or bboard.
   
3. In the empty User field, type the UserID of the person you want to add.
4. Select (check) the the appropriate boxes to set that person's permissions.
   
   Permissions:
   
   • Lookup - allows the user to see the folder or bboard when listed.
   • Read - allows the user to read messages in the folder or bboard.
   • Seen - allows the user to mark a message as seen.
   • Write - allows the user to change message flags except the delete.
   • Insert - allows the user to add messages to the folder or bboard.
   • Post - allows the user to send mail to the folder or bboard.
   • Create - allows the user to create sub-folders.
   • Delete - allows the user to delete messages from the folder or bboard.
   • Admin - allows the user to change the permissions for the folder or bboard.

5. Click Update. The user has been added to the permissions list.
   Note: If you change permissions on multiple bboards, only the bboard where you click Update will be modified.

To send an e-mail message to all users listing their permissions for a particular bboard or folder:

1. Locate the bboard or folder.
2. Select (check) the e-mail box in the bottom left corner and click Update.
   Note: E-mail will not be sent to PTS groups.

Note: If you set permissions for a folder, the e-mail option does not provide the folder path. You may want to send a follow-up message with it. The folder path will look like this: user.AndrewID.folder. For example, Joe User shared a folder named Documentation. The path is user.juser.Documentation.

Removing Folder or Bboard Permissions

To remove a user's permissions:

1. Select the Permissions link from the main mail window.
2. Locate the folder or bboard.
3. Uncheck the appropriate boxes next to the person's UserID.
4. Click Update. The permissions are removed.