Creating a Signature

Follow these steps to enter a new signature for your mail messages in Outlook:

1. Select Tools > Options > Mail Format tab.
   
2. On the Mail Format tab, click Signatures.
   
   
   
3. The Create Signature dialog box appears. To create a new signature, click New... The Create New Signature dialog box appears.
   
4. Enter an appropriate name for your signature so you can easily recognize it later, then click Next.
5. The Create Signature dialog box appears. Enter your signature text and then click Finish and then click OK to close the open dialog boxes.
   
   

Using Multiple Signature Files

Outlook allows you to set one default signature for new messages and another, different default signature for replies and forwards. You may also create as many other signature files as you want and select them when composing a new message. To set different signatures to be used for new messages or replies, follow these steps:

1. First, follow steps to create multiple mail signature(s).
2. Select Tools > Options. The Options dialog box appears.
3. Select the Mail Format tab.
4. Use the pull down menus for Signature for new messages: or Signature for replies and forwards: to set a default signature for either of these actions. Select None if you don't want to include any signature by default.
   
   

If you'd like to set a different signature while writing a new message:

1. Select File > New Mail Message.
   Note: If the "From" field on the message is not already displayed, click View > From Field.
2. Select Insert > Signature.
3. Select the signature you'd like to use for this message.
   
   
   
   Note: If you set a default signature on the Mail Format tab, that signature will automatically appear. You'll need to delete that text to avoid having a double signature.