Managing Your Quotas

Although you have the option to increase your AFS and Cyrus quotas, space is still limited and should not be abused. It is important for you to manage the information that is saved in your AFS and Cyrus disk space. Following are some tips for managing both areas.

Cyrus Quota

Store archives of old e-mail messages to disk rather than on-line.
Sometimes it is important to keep archives of e-mail messages for a project. Consider storing these archives to a disk rather than on-line. You may want to consider using the auto or manual archive features in Outlook or Entourage to move some of your archives off line. Please see the Outlook or Entourage online help for details.

Manage the content of INBOX.SentMail and INBOX.Spam folders.
When using the save sent mail and mail filter features available to you, mail can accumulate in sent mail and spam folders. Get in the routine of cleaning out your Sent Mail and Spam folders to delete messages you no longer need.

AFS Quota

Remove unwanted files from AFS
For instructions on listing and removing files from your AFS space, visit the An Overview of Files and Directories in AFS page.

Request a Project Volume
If you have a large number of files associated with a project and you do not have enough room in your personal AFS space, you can request a project volume. Project volumes are also useful when other people need access to the project files and you don't want to use your personal account for those files. For more information about project volumes see the Project Volumes on Andrew or Requesting a Project Volume document.

Archive or compress old project files
If you are storing old project or class files in your AFS space, archive the old files to disk or compress the files to save space.

Within Unix, use the gzip or compress utilities to zip files:

• Using the gzip and gunzip commands.

To zip a file or folder, at a command prompt type:
gzip file_or_foldername
Note: The file or folder that you zipped, now appears as file_or_foldername.gz.

To unzip a gzipped file, type:
gunzip file_or_foldername.gz

• Using the compress and uncompress utilities.
  
  To zip a file or folder, at a command prompt type:
  compress file_or_foldername
  
  To unzip a compressed file or folder type:
  uncompress file_or_foldername.Z

  Note: For additional information on using either of these commands, please refer to the man pages within Unix.